Le Thi Kim Dung Email and Phone Number

- Effective support to the Project to ensure timely procurement of consultants and services providers;- Regular review project procurement activities and identify bottle necks and recommend alternative approach and options to speed up and smoothen the procurement processes for timely procurement of services;- Full compliance of procurement activities with UNDP rules, regulations, and policies; implementation of the effective internal control;- Preparation of procurement plans and implementation monitoring for the Project;- Organization of procurement processes for both individual contracting services and professional sub-contracting services. This includes tasks relating to hiring individual contractors such as drafting procurement requests, advertisement, evaluation minutes, participation in interview session for minutes taking, contracts; and tasks relating to sub-contracting professional services such as conducting Request for Quotations (RFQs), Invitations to Bids (ITBs) or request for proposal (RFPs), receipt of quotations, bids or proposals, preparation of evaluation minutes, contracts in full compliance with UNDP rules and regulations;- Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors' creation in Atlas. Buyers profile in Atlas;- Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);- Arrangement for clearance of the project shipments conducted by the project development and update of the rosters of suppliers, implementation of supplier selection and evaluation manage project contracts to ensure timely contract extension before contract end dates;- Support the KOICA/UNDP Project Manager in planning, management and implementation of the Project; - Join spot-checks; HACT audits, and support implementation of audit recommendations;

- Ensure the purchasing activities undertaken meet governing regulations, purchasing procedures and policies;- Ensure proper selection of bidders, timely issuance of bid document through evaluation and recommendation to appropriate approval;- Supervise and ensure the organization and coordination with user department, Legal official for pre-qualified survey for long-list, preparing, reviewing of Invitation to Bid, tender document, contract term and condition, scope of work, technical specification and prepare the model contract;- Make sure the availability of services, materials and equipment meet the schedule, budget, specification, and quality as required by users;- Search for potential material manufacturers, suppliers domestically and overseas for cost down purchase on pricing, lead time and favorable terms;- Negotiate with preferred vendors to finalize commercial contract;- Supervise vendors' performance in accordance with the signed agreement;- Manage the expediting work for ensuring timely delivery of materials and equipment, and timely completion of services;- Manage procurement to pay and update information in SAP system;- Coordinate with competent authorities, suppliers and forwarder to prepare import documents such as custom declaration, tax exemptions, contract, proforma invoice and other supporting documents to do the customs clearance for import goods; - Resolve supplier issues/problems related to suppliers' failures of meeting the requirement;- Conduct annual evaluation of vendors/suppliers;- Maintain good relationships with major suppliers, vendors, or subcontractors;- Prepare monthly report on the tooling/spare parts between actual and budget;- Ensure that all procurement reports were generated timely as required, provide the information as required by NSRP's auditors;- Liaise with related user division/department to prepare annual procurement plan;- Perform other duties as assigned by Procurement Section Manager.

- Provide logistic arrangement and support for workshop, networking, meeting and training events organized by Nghi Son office;- Support in country and overseas travel management for Management : air ticket, hotel reservation and transportation arrangement/ booking including payment settlement from/at site office;- Cooperate in preparation for meetings, luncheons and company events;- Arrange sports/social events such as tournament, gatherings, incentive trip, family day, staff party in accordance with the Company's internal rules;- Support administrative application procedures for Nghi Son office;- Support in controlling, monitoring logistic supply agreements, contracts;- Propose initiatives and update procedures on Vietnam administrative policies and practices and propose to the Leader for changes/revision where and when necessary;- Follow up with the recommendation of risk management team in admin, logistic and procurement areas.

- Visit potential customers for new business;- Provide customers with quotations;- Negotiate the terms of an agreement and close sales;- Represent the company at exhibitions and events;- Identify new markets and business opportunities;- Provide administrative support to the Sales Director;- Attend all management meetings and taking minutes to be sent to all parties;- Prepare all letters, memos and Correspondences and other related documents.