Kim Eley Email & Phone Number

High Wycombe, Gb

High Wycombe

Marlow, Buckinghamshire

• Extensive proactive schedule/diary management. Co-ordinating internal/external meetings including room bookings, refreshments and IT equipment• Arrange complex International and European travel including multi-sector flight itineraries, accommodation, ground transportation and visa applications• Expense management for EVPs using Concur• Management of approvals process, escalation of purchase requests, ensuring direct reports follow expense policy and submittals are in line.• Collation and production of monthly reports, presentations and spreadsheets, correspondence and other documentation.• Ensure reporting deadlines are met and documentation received.• Maintain electronic filing system.• Proactive inbox management and call screening.• Travel management: implementation of travel approval process.• Event management including conferences and training on an ad hoc basis• Ad hoc projects and duties as required.

Reading, United Kingdom

Seamlessly supporting the CFO and Managing Director on a 1:1 basis. Proactively managing their mailboxes, calendars and all administrative requirements, allowing them to focus on their priorities and objectives. Understanding of business priorities and the wider organisation to ensure the Executives are fully briefed at all times.Anticipate issues and needs, taking accountability for filtering, prioritising and escalating key issues which impact how the CFO, Managing Director and their respective teams operate.Proactively managing the Executives’ and own workload in accordance with required deadlines.Global diary management of busy and complex diaries: working across different time zones, coordinating global travel plans, including arranging flights, visas, hotels and transportation. Coordinating and arranging internal and external meetings. Setting up and initiating conference calls.Business Travel - Acting as the gatekeeper to the CFO office for company-wide global travel bookings involving monitoring, reviewing, challenging and authorising ‘out of policy’ requests on behalf of the CFO in line with Company Policy. Produce Annual Board Pack working Schedule and diarise. Collate Board materials, proof read and amalgamate into a Board Pack ready for circulation. Compiling weekly reports on behalf of the Executives, chasing for input as required, and ensuring deadlines are met Attend business meetings, taking minutes and following up Action Points.Communicate requests for information giving concise direction with timelines, reviewing and following up responseAdminister and process monthly expense returns using Concur system and raising PORs as required using Agresso, monitoring and chasing through workflow to completion.Exercise judgement and professionalism when screening emails, calls, enquiries and requests, handling them as appropriate.Being a knowledgeable point of contact for all colleagues, whilst maintaining confidences and sensitivities.

Reading, United Kingdom

Reading/London/Crawley

Dunsden, Reading