Leadership position assisting Principal and DSEA personnel with all aspects of the financial administration of the firm. Sharing responsibility with the Principal to support some of the administrative needs of DSEA’s architectural practice. Financial responsibilities include bookkeeping, billing, maintaining accounts payables and receivables tracking, payroll and benefits, filing, purchasing and the preparation of financial reports for the purposes of tracking and filing with State and Federal… Show more Leadership position assisting Principal and DSEA personnel with all aspects of the financial administration of the firm. Sharing responsibility with the Principal to support some of the administrative needs of DSEA’s architectural practice. Financial responsibilities include bookkeeping, billing, maintaining accounts payables and receivables tracking, payroll and benefits, filing, purchasing and the preparation of financial reports for the purposes of tracking and filing with State and Federal agencies. Administrative liaison responsibilities as-needed to provide document control, general administrative duties, contracts, client and consultant coordination, etc. Show less

Accounts Receivable, Accounts Payable, Project Accountant, Weekly Bank Deposits, Employee Expenses, Miscellaneous Office Responsibilities

GENTERRA provides civil and geotechnical engineering for water an flood control projects, with specialization in the design, evaluation and rehabilitation of dams and other water and flood control facilities, as well as dam safety evaluations and inspections of dams, levees and channels.Manage all day-to-day office administration; maintain and order office supplies; daily mail; set up and manage voicemail for all employees; and miscellaneous clerical dutiesLiaison between Payroll… Show more GENTERRA provides civil and geotechnical engineering for water an flood control projects, with specialization in the design, evaluation and rehabilitation of dams and other water and flood control facilities, as well as dam safety evaluations and inspections of dams, levees and channels.Manage all day-to-day office administration; maintain and order office supplies; daily mail; set up and manage voicemail for all employees; and miscellaneous clerical dutiesLiaison between Payroll, Human Resources and Benefits Coordinator; process and manage all new hire paperworkReceive, reconcile and obtain approvals on all incoming invoices, employee timesheets and expense reportsSet up and maintain all Accounts Payable, daily data entry of all vendor and consultants invoices for paymentWeekly check runs, prepare for signature and mailingBank reconciliation and depositsManage all incoming contracts and client files; set up budgets in systemGenerate monthly client invoicesMaintain insurance certification for the company and all projectsMaintain all office equipment and service contractsAssist in updating the Employee ManualManage travel arrangements for multiple employees Show less

•Front office duties: answered patient and doctor telephone messages•Back office duties: roomed patients and took vital signs•Scheduled appointments, called in prescriptions and contacted patients with test results•Assisted doctor with procedures and minor surgeries•Administered injections, vaccines and other medications as directed

•General clerical duties with emphasis on project budget tracking and project expense tracking•Prepared and edited client proposals/contracts and managed proposal tracking log•Created memos, transmittals, letters, faxes and spreadsheets•Managed travel arrangements for Director of Operations•Provide administrative support to Design, Production and Planning departments•Liaison between Accounting and Architectural departments•Reviewed technical staff timecards prior to… Show more •General clerical duties with emphasis on project budget tracking and project expense tracking•Prepared and edited client proposals/contracts and managed proposal tracking log•Created memos, transmittals, letters, faxes and spreadsheets•Managed travel arrangements for Director of Operations•Provide administrative support to Design, Production and Planning departments•Liaison between Accounting and Architectural departments•Reviewed technical staff timecards prior to submittal for proper billing Show less

•General clerical duties with emphasis on accounts payable and accounts receivable.•Prepared and edited client proposals and contracts.•Data entry, created memos, transmittals, letters, faxes and spreadsheets.•Responsible for placing all office supplies and office equipment orders. Set up and managed voicemail for all employees.•Managed client and marketing databases.•Trained new employees on office telephone system and office equipment.•Provided administrative support… Show more •General clerical duties with emphasis on accounts payable and accounts receivable.•Prepared and edited client proposals and contracts.•Data entry, created memos, transmittals, letters, faxes and spreadsheets.•Responsible for placing all office supplies and office equipment orders. Set up and managed voicemail for all employees.•Managed client and marketing databases.•Trained new employees on office telephone system and office equipment.•Provided administrative support to committees.•Liaison to corporate office (i.e. Human Resources, Marketing and Accounting). Show less

•General clerical duties with emphasis on accounts payable and accounts receivable.•Prepared and edited client proposals and contracts. Generated monthly client invoices.•Monthly bank reconciliation, bank deposits, reconciliation of accounts receivable.•Managed client and marketing databases and processed monthly marketing letters.•Data entry, created memos, transmittals, letters, faxes and spreadsheets.•Responsible for placing all office supplies and office equipment… Show more •General clerical duties with emphasis on accounts payable and accounts receivable.•Prepared and edited client proposals and contracts. Generated monthly client invoices.•Monthly bank reconciliation, bank deposits, reconciliation of accounts receivable.•Managed client and marketing databases and processed monthly marketing letters.•Data entry, created memos, transmittals, letters, faxes and spreadsheets.•Responsible for placing all office supplies and office equipment orders.•Processed incoming and outgoing mail along with organization of shipping and receiving packages Show less

• Opening and closing front office.• Answered all incoming calls; greeted clients and cashed out final client work orders.• Ordered parts needed for the technicians in the shop.• Prepared individual estimates and final invoices for clients.• Managed fleet accounts purchase orders and accounts receivables

•Opening and closing front office.•Answered all incoming calls; greeted clients and cashed out final client work orders.•Ordered parts needed for the technicians in the shop.•Prepared individual estimates and final invoices for clients.•Data entry, copying, filing and general office duties.•Managed accounts payable for all daily and monthly invoices.