Kim Prentice Email & Phone Number

Pembroke, Ontario, Canada

Pembroke, Ontario, Canada

• Perform purchase order and inventory management for over 1,000 hospital supply items. Monitor inventory, item issues and minimum order quantities to prevent stock outs. Purchase and maintain supply of inventory, perform data analytics, and update Great Plains database• Monitor inventory transactions to ensure accurate and timely postings and receiving. Monitor Global Health Exchange (GHX) exchange for PO transactions and ensure discrepancies are resolved• Review PO’s for accuracy of information including confirming applicable taxes and resolve discrepancies • Monitor outstanding open PO’s and ensure follow-up action is taken to close or clear• Liaise with Finance to resolve invoice discrepancies

Renfrew, Ontario, Canada

• Perform all accounting duties concerning facility revenue accounts, resident trust accounts, preparation and submission of accounts payable invoices and credit card statements• Administer accommodation and services contractual agreements with a focus on the satisfaction of the resident and ensuring that the resident financial assets are maintained• Prepare monthly billings, process EFT, collect accounts receivable, settle estate balance• Administer and process enhanced rate reduction information and applications (ERRIS)• Responsible for Bonnechere Manor Foundation: accounting duties, issue chartable, in-kind and non-chartable receipts, banking• Prepare all pertinent reports for the County Administration and Ministry of Health and Long-Term Care

Barrie, On

Key Accountabilities:Key focus of this role was an expansion to the Equipment Inventory Project Coordinator’s role post project launch, expanding the role to include:• Provided support to the college’s Capital Equipment Renewal Fund (CERF) and Apprenticeship Enhancement Fund (AEF) including funding applications to the Ministry• Liaised with all levels of college operations on a regular basis e.g. Academic area’s staff, Purchasing, Budget and Financial Reporting, Accounting, Facilities Management, Information Technology• Monitored status of funded projects, prepared, and provided reports to management and project teams to facilitate timely procurement, resolution, and risk aversionSelected Achievements:• Developed business analytics, assembled, and analyzed equipment data proposals and prepared reports and documents providing a newfound support to sound business decisions• Optimized the funding of CERF and AEF from across seven (7) campuses, coordinating with dozens of program’s subject matter experts, multidisciplinary academic, approximately $2M where savings from one project allowed the next project on the list to procure• Mitigated the process/ systems issues and / or re-directed to appropriate resource• Reconciled funded projects adherence to guidelines, timelines and budgets including compiling with generally accepted accounting principles (GAPP) and the broader public sector (BPS) procurement directive

Barrie, On

Key Accountabilities:• Developed a project plan and schedule to meet the project objectives• Established and ensured that all standard procedures and systems for project planning and inventory were followed• Coordinated all aspects of the planning and inventorying functions across all work locations and ensured the inventories were integrated into one database system: Learning Space Manager• Implemented project planning procedures in accordance with standards as well as prepared and maintained the timeline for development and setup of various inventory captures• Initiated regular inventory quality checks using data sets with integrity data analytics. Allowed end users to sift through any amount of data to find meaningful patterns and insights and/or data adjustments• Provided access, training, best practices, and system functionality (up to 200 end users)• Prepared systems documentation to complement the provided vendor resources aligning with college’s proceduresSelected Achievements:• Developed and validated academic equipment and classroom inventories (excluding IT), 7 campuses, 125 program’s subject matter experts, 500+ rooms, over 20,000 items, captured in less than one year• Implemented a catalog and items tracking system to report by academic area and/or academic program and/or location or any combination of• Completed an end-of-life replacement plan which optimized the product life cycle forecast and planned replacement schedules to ensure operational effectiveness and student satisfaction• Synthesized data to provide opportunities to experiment with multiple growth paths and be nimble for strategic business decisions• Incorporated opportunities to embed an equipment review within the existing program renewal process with its five-year cycle• Structured inventory to inform program decisions related to required investments and delivery decisions

Orillia, Ontario

Key Accountabilities:Key focus of this role was an expansion to the Academic Operations Manager’s role • Multi-year enrolment, staffing and budget projections using trends analysis, KPI, Gain/Drain, Program Performance indicatorsSelected Achievements:• Targeted customer service strategies resulting in a new Academic Program Assistant Hub, increasing support to all programs’ students and staff• Documented and implemented processes for the School’s sponsorship requests and donation opportunities to support informed expenditure decisions and funded student led community events • Oversaw contract administration such as Big Kahuna’s premium athletic clothing for fitness courses and M&L Supply’s personal protective clothing for the Pre-Service Fire program• Championed the renovation to Fire Hall second floor classroom, equipment purchases/ disposals and inventory controls• Collected and compiled reports to assist with decision-making by School and others such as Orillia’s summer scheduling with room closures, food and student services staffing levels, as well as Grizzly Cubs’ agenda, room bookings protocol, ancillary fees proposals

Orillia, On

Key Accountabilities:• Oversaw all administrative and multi-year planning aspects of the School including operating and capital budgets, enrollment projections/activity impacts, scheduling, staff contracts, program-faculty support, registration, and student success• Managed a cross-functional team at 2 locations (Orillia, Barrie) including 4 Registrar Office staff (Orillia), 4 Communicative Disorders Assistant Clinic staff (Barrie), 6 school administrative staff (both campuses)• Facilitated the onboarding of staff providing key information and milestones including Health and Safety training• Liaised with main campus’ Registrar Office, Finance, Human Resources, Legal, Risk Assessment and Insurance (Barrie) teams to ensure effective operations and risk management in OrilliaSelected Achievements:• Accountable for the business process design and implementation of new business processes and documentation resulting in: accountability for cash handling and for petty cash compliance; appropriate approvals of expenditures focused on travel and supplies $30K savings; consistency with meeting college deadlines; and consistency in practice• Managed change in School’s processes aligned with changing college systems - PeopleSoft Finance, PeopleSoft HR Position Management, Hyperion TCH and Labor Planning Tools etc. • Accountable for the analysis and reporting relating to school budgets and financial year-end• Accountable for program costing of two new programs and several program renewals

Peterborough, Ontario, Canada

Key Accountabilities:• Directed all administrative and non-academic aspects of the School including scheduling over 450 course deliveries tied to approx.180 faculty• Developed and managed department budgets including partnership budgets and MOU financial accountabilities (overall $6.7M)• Managed 6 administrative support staff (Exempt and OPSEU) at 2 locations (Peterborough, Toronto)Selected Achievements:• Oversaw the transition of 800+ students and 50+ agencies to the updated Guidelines for Workplace Insurance for Postsecondary Students of Publicly Assisted Institutions on Unpaid Work Placements (Student Declaration and Letter to Placement Employer) • Managed operations of CUPE sessional faculty hiring for the School, approx. 875 applicants for 180 positions• Accountable for the re-design and implementation of business processes and standard procedures resulting in up to 30% savings in time

Peterborough, Ontario, Canada

Key Accountabilities:• Conducted the synthesis of information, analysis and solution strategies for complex academic planning and development initiatives• Guided the coordination of the academic planning cycle annually including adjustments• Oversaw and provided informal personal training and seminars in Oracle PeopleSoft system capabilities to users within academic operations and across academic divisionSelected Achievements:• Led academic division’s involvement with the 2011 Enterprise software upgrade (Oracle People Soft CRM, HCM, GL including customization)• Provided research including labour market data to develop a report on program space needs and enrollment forecasts, resulting in a growth plan implementation strategy for 10 new programs• Completed Lean training, mapped current/future state, led Kaizen events, calculated measures matrix & return on investment resulting in up to 20% savings in time

Peterborough, Ontario, Canada

Key Accountabilities:• Facilitated budget co-ordination through the development and implementation of systems, processes, procedures and reporting tools for the academic division (approx. $50M)• Provided the lead financial reporting role with partnerships (overall $5M)Selected Achievements:• Formulated costing for over 70 post-secondary programs including costing thousands of courses, resulting in informed decision making for program growth or suspension• Mentored and guided academic leadership in the area of budget and financial management: 5 Deans, 14 Academic Team Leaders, 2 Principals, 2 Directors, numerous Program Coordinators and 3 Academic Operations Leaders• Modeled scenarios to change Academic Division’s structure, resulting in budget savings overall approx. $3M

Peterborough, Ontario, Canada

Key Accountabilities:• Designed and implemented mechanisms for on-going financial performance monitoring and reporting of budgets, major capital projects and cash investments• Assisted with the preparation of accurate and timely financial statements for review by senior management and the Audit and Finance Committee of the Board of Governors• Analyzed budget inputs comparing to prior year and to strategic priorities for upcoming year• Contributed to various audit files and reports, working papers and statements including financial analysis, details on deviations and draft notes, resulting in unqualified audit reportsSelected Achievements:• Led internal audits noting discrepancies with GAAP, resulting in implementation of control principles and subsequent reviews in compliance• Implemented new collection procedures to coincide with the launch of a Student Information System (AS400) resulting in Bad Debts less than 0.5% with minimal accounts passed to external Collection Agency• Facilitated discussions with IT to trouble-shoot, enhance and operationalize system changes, resulting in efficiencies allowing team to divert attention to analysis from data entry

Peterborough, Ontario, Canada

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