Project Admin VA Services*Client liaison*Project monitoring*Report administration*Managing teams*Managing budgets and expenditure*Coordinating meetings*Taking minutes*Project Planning / tracking *Keeping update on compliance regulations*Hiring service providers PA Virtual Services*Schedule & diary assistance/management*Email/Inbox assistance*Travel bookings & arrangements*Meeting & conference logistics*Transcribing of meetings*Invoicing, quotes, purchase orders, payments*Presentations/SlideShare/PowerPoint*Dashboard reporting*Database administration*Proofreading*Research*Purchasing items & arranging deliveries*Assistance with expenses and reconsMarketing VA Services*Market research*Marketing campaigns*Social media management*Social media post creation*Blogging for your website*Researching of relevant industry topics*Email marketingParalegal VA Services*Draft standard legal documentation*Vet & correct legal correspondence*Typing*Due diligence*Creating spreadsheets*Capturing of relevant data*Assists with case planning*Deed searches*Company, client and or property information*Legal research*Interviews clients*Gathers facts and retrieves information*Drafts and analyses legal documents*Archiving of legal documents*InvoicingEvent VA Services*Event planning / Logistics*Conference logistics*Propose ideas to improve provided services and event quality*All Catering arrangements / Requirements*Drawing up of event programs*Locating of venues / Sound etc.*Managing of event staffHR VA Services*Recruit / Advertise / Interview*HR Application Tracking*Start-up communication, calls etc.*Appointment Letters*Contracts*On-boarding of staff*Entry and Exit Medicals*Compensation Management*Employee Profiles & Files*Spreadsheet Data Capturing*Standard HR Templates, leave etc.*Time and attendance Management*Performance Management*CV screening*Reference Compliance*Assistance compiling salary packages*Team reports

• Ensures alignment with the Group standard for each study phase• Ensures alignment with the other elements of the Project Execution Plan• Organization of meetings• Compiling and distributing Fund Release Instructions (FRI’s) on SAP• Initiate and manage Supply Chain process including PO numbers• Manage Work Breakdown Structure (WBS) on SAP to ensure costs are captured correctly• Minute taking and distribution• Filing• Report collation• Assistance with communications• Project team availability and schedule• Manage Project close out documentation and ensure all documentation is provided to document Control• PPE Management within team• Assistant to all PM’s at SIB

• Organize, manage, implement and support the activities of the Senior Legal Counsel and Legal Counsel, including travel arrangement• Draft standard documentation vet and correct Legal correspondence and Legal documents (including agreements and opinions• Manage matter deadlines, monitor progress on matters and generate matter status reports• Manage matter closure and archiving process• Arrange, facilitate and co-ordinate meetings and appointments• Client interaction both verbally and written• Telephone duties: effective screening and problem resolution• Typing: agreements, due diligence documentation, Board and Exco documents and other commercial documents• Maintaining and efficient and effective departmental filing system and ensure accurate filling of all correspondence including electronic documents and reports• Record minutes of meetings, track changes, monitor progress and create awareness of the risk actions. Follow up to ensure completion of tasks.• Compilation and timeous distribution of meeting packs• Booking and finalizing all travel arrangements, passports, visas, bookings etc.• Diary management• Office management• General administration – filing, e-mails, faxes, ordering stationery etc.• Handling all secretarial and administrative duties• Assist with developing a sustainable property administration structure• Assist with developing innovative systems to reduce work load and increase alternatives within the legal department• Assist SHE with maintaining awareness in security principals, including policies, systems and procedures• Submitting of all Gift Registers, Attendance Register and Leave Registers• Parking arrangements• AOL Monthly Safety Meetings• Typing and Dictation• Invoicing and payments• Document processing and formatting• Glimpse Reporting and ELF instruction

• Organize, manage, implement and support the activities of the Head of Business West and Central Africa, including travel arrangement• All travel arrangements for the department including all documentation and vaccinations for traveling to and from West Africa• Invoicing and payments• Document processing and formatting• Manage matter deadlines, monitor progress on matters and generate matter status reports• Manage matter closure and archiving process• Arrange, facilitate and co-ordinate meetings and appointments• Client interaction both verbally and written• Telephone duties: effective screening and problem resolution• Typing: agreements, due diligence documentation, Board and Exco documents and other commercial documents• Maintaining and efficient and effective departmental filing system and ensure accurate filling of all correspondence including electronic documents and reports• Record minutes of meetings, track changes, monitor progress and create awareness of the risk actions. Follow up to ensure completion of tasks.• Compilation and timeous distribution of meeting packs• Booking and finalizing all travel arrangements, passports, visas, bookings etc.• Diary management• Office management• General administration – filing, e-mails, faxes, ordering stationery etc.• Handling all secretarial and administrative duties

• All recruitment requirements• Coordinating all interviews with relevant line managers and selected candidates for vacancies• Sit in on Interviews as HR representative on request• Preparing all documentation around engagement of new employees • Ensuring all IT requirements and SAP registrations are done• Ensuring that all requirements needed for the new employee is taken care of, E.G.: Housing on site / LOA / Travel / Accommodation when applicable• Monthly Increases / Promotions and any other contact amendments• Terminations on SAP• Re-hiring and Movements on SAP• Creating of employee numbers through SAP and GSS• Coordination any strategic and/or alignment sessions throughout the project • Responsible for all HR Files and Data Base keeping and updates for all employees on the • Responsible for Recognition functions for all site and office-based employees• Demobilization Process and implementation thereof• Audit preparation for HR Department• Required to travel to site from time to time to handle any HR related issues on site and/or sit in on meetings and interviews• Personal Assistant to HR and Service Manager / Diary Keeping etc...• Cost Tracking / Quotations and Purchase requisitions• Submit Claims and Invoices• Processing of leave forms• Report Generation• Handling all queries related to HR• Manage the office independently for extended periods during the absence of the HR Manager• Scheduling, arranging and organizing meetings• Taking dictation and typing of letters• Store and retrieve data on computers with an extensive HR Data Base• Organize business itineraries, travel arrangements, conferences, meetings• Preparation of agendas or programs for meetings.

• General Admin Duties• Liaising with all clientele and taking orders• Placing of orders for clients• Sorting of all problems which may have related to any orders• Daily routine and check up on progress of all orders• Setting up Price Lists for Clients and Increases• Quotations• Stock Take

• General Admin Duties• Managing and sending of all training materials nationwide• Binding, printing and sorting all training manuals for all courses• Setting up of all staff to be trained• Organizing all training venues and meals for delegates• Sending all delegates pre-course material• Updating of all excel spreadsheets for data base / record keeping and THETA• Sending all reports to THETA and WSP Reporting• Setting up of all skills plans and rosters for all training to be held• Locating and keeping track of all nominated candidates for each specific course• Assisting with layout and design of new and old training manuals• Following up with all delegates and arranging any necessary travel, flights and accommodation

• General Admin Duties• Managing of all uniforms and stationary nationwide• Taking and screening all calls for PA• Stock take

• General Admin Duties• Chief Buyer for all materials• Receptionist• PA to Director• Arranging of all travelling, flights, and accommodation etc.…• Sorting and filing of all invoicing and payments

• General Admin Duties• Filing• Addressing Lawyers Letters• Reception / Switchboard• Tracings and Litigations• Telesales and Marketing• Reporting• Debt Collecting