Administrative Secretary
Springfield, Massachusetts Area
Manage and oversee operations for the Office of Diversity Programs & Services. Serve as the Designated School Official for immigration. Oversee Student Exchange & Visitor Information System (SEVIS.) Manage and generate all immigration documentation for incoming and current international students, including undergraduate, graduate and law. Obtain Admissions files for students and prepare appropriate packets for including confidential financial records. Provide orientation for incoming… Show more Manage and oversee operations for the Office of Diversity Programs & Services. Serve as the Designated School Official for immigration. Oversee Student Exchange & Visitor Information System (SEVIS.) Manage and generate all immigration documentation for incoming and current international students, including undergraduate, graduate and law. Obtain Admissions files for students and prepare appropriate packets for including confidential financial records. Provide orientation for incoming international students. Assisted with Curricular Practical Training (CPT) and Optional Practical Training (OPT) employment authorization. Manage United & Mutually Equal Connections Mentoring Program. Review and approve all applications for mentors and mentees. Monitor student grades for program participants. Supervise and train student workers and graduate intern on office procedures. Maintain and update budgetary records for the department. This includes preparing invoices, purchase orders, check requests, and deposit those funds in Student Administrative Services, as well as posting expenditures to proper accounts. Manage a variety of databases including students, alumni and community organizations. Responsible for communicating with community organizations for current contact information. Work with Student Administrative Services regarding registrations, academic advising and retrieving student contact information. Manage and maintain the Office of Diversity Programs & Services website. Prepare entertainment contracts for lecturers and performers. Create, design or update various programs and appropriate marketing material. Work with students to design and publish the newsletter for United & Mutually Equal. Transcribe a variety of correspondence, reports, notes, memos or other material for the Assistant Dean for Diversity Programs & Services. Show less