Provide administrative and highly complex support to the department head, managers and staffServe as resource to management and staff on departmental policies, procedures and systems; and performs special projects as assigned and other related work as required.Coordinate board meeting logisticsProvide administrative support for Board of Directors and Board CommitteesEnsure accurate fundraising records and acknowledgements using our database and narrative reportsAssist with event planningProvide scheduling, meeting prep, and administrative support to the Executive DirectorCoordinate and conduct new hire orientations and disseminate all new hire forms Telephone screening of applicants, including clarification of position desired, prior experience or education, availability, and profile of consumer preferred Schedules interviews as requested by Operations Manager Set-up and maintenance of personnel files and other related documentation Record data for each employee, including such information as addresses, supervisory reports on performance, and dates of and reasons for terminations Provide assistance in administering employee benefit programs Prepare payroll backups according to frequency dictated in accounting procedures on an as needed basis Assist CFO with specific accounting assignments, as assigned Input all accounting data into computer, make backups and retain data on an as needed basis Monitor service desk calls & manage message queues to ensure reported events are managed & prioritized to reduce business impact.Select, monitor and retain external suppliersImproving the effectiveness of the database tools and servicesMonitoring database performanceImproving the technology usedBuilding new databasesMonitoring data entry proceduresTroubleshootingMaintaining Website Create and deploy promotional e-mail blasts, newslettersDesign promotional pieces for external distribution

Fund Development/ Fundraising Work with the Capital Campaign team to execute the capital campaign and major gifts programCoordinate campaign eventsManage campaign progress report, prospect assignment report and campaign performance Research potential funding sources Correspond with funders, produce and submit reports Develop and recommend new fundraising strategiesProvide administrative and staff support to Board committees established for fund raising and public relationsDevelop and maintain list of potential individual and corporate sponsorsPreparing and reconciling budgets; tracking expensesGrantsResearch grant-making organizations and analyze to identify likely funding sources for specific projects/programsDatabase Design and Management – Donor Perfect/ SalesforceDesigned database for management of all information pertaining to fundraising and admissionsWebsite, Publishing and Graphic DesignMaintaining Website Design promotional pieces for external distribution

Fund Development/ Fundraising Work with the Capital Campaign team to execute the capital campaign and major gifts programCoordinate campaign eventsManage campaign progress report, prospect assignment report and campaign performance Research potential funding sources Correspond with funders, produce and submit reports Develop long range diversified fund raising planPlan, coordinate carry out and evaluate existing fundraising activitiesDevelop and recommend new fundraising strategiesDevelop and maintains list of potential individual and corporate sponsorsPreparing and reconciling budgets; tracking expensesRecruit volunteers Database Design and Management - PhilanthrAppealDesigned database for management of all information pertaining to fundraisingPublishing and Graphic DesignMaintaining Website Design promotional pieces for external distribution Layout, design, and editing newsletter

Fundraising Research potential funding sources Correspond with funders, produce and submit reports Coordinate direct mail and telemarketing efforts Event Planning Preparing and reconciling budgets; tracking expensesHire and manage volunteer staff - telephone solicitors and event volunteers Marketing Oversee selecting and ordering of promotional items to market MDA’s fundraising efforts

Event Planning (Annual Conference, Orientations, Workshops)Coordinate all conference planning activities and implement policies set by the Conference Planning Committee (275+ attendees),Coordinate all on-site events during conference, assist Conference Planning Committee with programmatic activities Designing, developing and implementing general sessions, workshops and design, direct, and manage registrationNegotiate and make arrangements with the conference hotel for space, meals, audio-visual, vendors, caterersDesign, direct, and manage registration Carryout strategies to ensure communications and public information regarding the conference Provide an evaluation and feedback on conference activities and summarize all evaluation data Budget reconciliation and monitoring Liaison with speakers regarding presentation content, length, and correct audio/visual needsPublishing and Graphic DesignLayout and design of publications from original idea through to finished piece including quarterly newsletterLiaison with commercial printer from pre-flight of publication through to printed pieceDesign and layout of all publications for promotion of Annual Conference, e.g. direct mail flyers and programMembership, Marketing Design and edit marketing material for meetings, workshops, conferences, and membership programsOversee selecting and ordering of promotional items to market the Center’s efforts Implement direct mail and magazine advertisement campaigns for membership and meetingsIdentify target markets for conference attendanceDatabase Design and ManagementDesigned database for management of all information pertaining to California Healthy Cities and CommunitiesGenerate reports, forms, and queries for dissemination of information externally and internally