Kimberly Cooper Email and Phone Number

Execute the Seattle-based project in line with the company’s objectives, vision, and goals. Key Competencies:Project Execution: Successfully execute projects in line with organizational objectives, ensuring the achievement of set goals and targets.Financial Management: Collaborate with Finance Managers for effective financial planning, management, and record-keeping.Vendor and Venue Relations: Expertise in managing venue relations, negotiating contracts with suppliers, and serving as the main contact for all vendors.Logistics Coordination: Coordinate supplier and vendor services throughout planning, event, and dismantling phases, ensuring smooth operations across all aspects of the event.Team Leadership: Recruit, train, and manage staff to ensure a cohesive and efficient team, contributing to the overall success of the event.Policy Development: Develop and implement general event management policies to streamline processes and enhance organizational efficiency.Event Supervision: Oversee the event production process, ensuring that events run smoothly, meet budgetary constraints, and adhere to quality standards.Communication and Collaboration: Maintain constant communication with key stakeholders, including VCM’s President, VP of Operations, and third-party service providers to ensure effective collaboration and problem-solving.Safety Compliance: Ensure strict adherence to quality and accuracy standards, as well as compliance with insurance, legal, health, and safety obligations.

MCW Events, a boutique event logistics company, based in Seattle has the pleasure of waking up every day and doing exactly what we love to do – solving problems, managing logistics and executing highly successful events. Key Competencies:Presentation Development: Skilled in developing and editing internal and external presentation decks to convey information effectively.Template Management: Build and maintain necessary templates to enhance productivity and consistency across projects.System Optimization: Ensure optimal utilization of internal systems such as Slack Channel, Google Drive, and Freshbooks, facilitating transparent communication and efficient project management.Document Organization: Create and manage internal Google Drive folders, ensuring all Google Workspace documents are appropriately saved and accessible on the project management platform.Client Collaboration: Attend client meetings as requested, maintaining open lines of communication and providing necessary support.Team Coordination: Conduct regular check-in meetings with the event team and management to ensure project alignment and address any challenges.Critical Documentation: Take ownership of critical documentation, organizing and cataloging essential files to ensure accessibility and completeness.Event Logistics: Develop, organize, and deliver specific event documentation and collateral, including contracts, space mapping plans, and logistics plans. Utilize critical thinking skills for core onsite logistics coordination, such as site visits, space management, and food and beverage logistics.Food & Beverage Support: Collaborate with Senior Logistics Lead or vendors on F&B strategy, budget models, menu selection, and on-site logistics. Ensure the reconciliation of budget and final bills for F&B components.

Coordinate steps as assigned in the Internal Logistics Process to include but not limited to: • Develop and edit internal and external presentation decks • Build and maintain necessary templates • Ensure all internal systems (Slack Channel, Google Drive, Freshbooks) are created and communicated to all team members • Create internal Google Drive folders • Ensure all Google Workspace documents are saved to Google Drive and project management platform (if used) on a regular basis and using the correct naming convention • Attend client meetings as requested • Maintain regular check in meetings with event team and management • Own, manage and catalog critical documentation o Ensure internal and external meeting notes and action items are accurately captured and distributed to appropriate team members, specifically MCW Events related action items and follow up on said action items o Deliver accurate and thoughtful weekly reports, always aiming to forecast potential issues or seize opportunities - not just be a messenger of information • Develop, organize and deliver (print as necessary) specific event documentation and collateral to include event contracts, space mapping plans and logistics plans • Utilize critical thinking skills to develop and manage necessary core onsite logistics coordination to include but not limited to:o Site Visit Management o Space Management platform (i.e. produce Google Doc and/or work directly with a platform to input information) o Food & Beverage ▪ Support Sr. Logistics Lead or vendor on F&B strategy, budget models, menu selection, and various task level items ▪ Support F&B logistics on-site ▪ Reconciliation of budget & final bills

Produce and help coordinate the variables of onsite functions such as staff, vendors, infrastructure and location servicesCreate production schedules, contact sheets, layouts and travel itineraries for multiple events and projects, and managing client deadlinesAssisting with weddings, corporate events and destination managementOnsite set up, strike and facilitation for small and large scale corporate events and weddings

Maintain accurate tracking processes and documents through ongoing coordination with all SXSW departments, vendors and clients. Assist the Sales team with a wide range of responsibilities including asset management, event planning, fulfillment for SXSW clients through thorough information tracking, client relations, and leading site visitsCreate production timelines and assist with managing client deadlinesWork with SXSW’s City Liaison to ensure sponsor activations gain all necessary approvals from the City of AustinOversee the set-up and operation onsite of Sales client activations and eventsAssist with department presentations to the company, clients, City and other participating entitiesManage load ins, show days and load outs for assigned venues, events and contractorsWide variety of market research related to clients, venues, other festivals, creative initiatives in the industry

Develop, plan and produce private events, destination management packages, and corporate eventsContinually grow relationships with current and new clients and vendorsAccurate contract management while communicating all request of the client in an effective and sensitive mannerBuilding budgets, service schedules, quotes, and Project PlansGuide clients to create an experience, not just another eventVenue Management Logistics and management of multi city road shows Co-Produced and managed annual IT conference (Over 2, 000 attendees)

Kenndy Creative is based in Austin, TX--The Music Capital of the World. An internship with Kennedy Creative allows for great hands-on experience in the event planning world. I was told that it takes someone that is committed to excellence, enthusiastic and willing to work hard.My internship duties will include, but are not limited too:Assist the Marketing/PR Department with sales efforts to promote the company to the community.Assist in creating marketing materials and promotional itemsAssist the production team in preparation for upcoming eventsAssist with social media efforts including blogs, twitter feeds and Facebook postsWork with Weddings by Kennedy team to research destinations, venues, photographers, caterers etc. for upcoming eventsRunning errands - An example would be traveling to the copy service, picking up office supplies, picking up or returning event rentalsPacking up supplies for eventsUnpacking supplies after event which could include washing and inventoryingAssembling centerpiecesInternet Research - Researching vendorsCalling to release holds with vendors and venues.Assisting our creative department with proposal creation, gathering pricing, determining an event’s look and feel, checking availability with vendors etc.Event set up and facilitation