Kimberly Pham Email & Phone Number

California, United States

School Of Education

• Serves as the primary payroll, benefits, and human resources initiator for the School of Education & as the Department Time Administrator (DTA) ensuring that all monthly and bi-weekly employees are paid in a timely & accurate manner; ranges from 160 to 220 employees. • Provides schedule & calendar management support to the Dean with attention to accuracy & detail, including keeping Executive informed of calendar changes and change requests.• Facilitates & manages the entire… Show more • Serves as the primary payroll, benefits, and human resources initiator for the School of Education & as the Department Time Administrator (DTA) ensuring that all monthly and bi-weekly employees are paid in a timely & accurate manner; ranges from 160 to 220 employees. • Provides schedule & calendar management support to the Dean with attention to accuracy & detail, including keeping Executive informed of calendar changes and change requests.• Facilitates & manages the entire recruitment process for staff & student recruitments including: reviewing job descriptions, assisting with interviews, conducting phone screens, scheduling interviews, conducting reference checks, drafting offer letters, onboarding, and processing new hire paperwork.• Conduct internal onboarding sessions virtually & in person with all limited and career employees while remaining attentive to employee’s experience. • Advise managers & employees on a variety of payroll and benefits related issues with the ability to quickly & accurately identify potential roadblocks in order to provide appropriate guidance & resources.• Works directly with staff, academic, & student employees at all levels of employment cycle through e-mail communication with a strong focus on customer service by ensuring employees’ questions & concerns are addressed in a timely matter at any point of the employment cycle. • Manages sensitive & confidential information, quickly & effectively responding to new information while interacting with various client groups and high-level partners on campus.• Actively responsible for managing monthly reports on employee records to ensure all information is accurate & up to date and in compliance with equal employment opportunity & affirmative action reporting requirements. • Reviews lecturer & supervisor quarterly workloads & generates employment contracts on a quarterly basis, ensuring that all appointments are entered and processed correctly in UCPath. Show less

Irvine, Ca

• Provided administrative support functions within the Dean’s office through the utilization of Google and Microsoft Suite. Served as the first point of contact for all visitors to the School’s Dean’s Office and interacted with all levels of University Administration, faculty, staff, students, and distinguished guests.• Utilized Google and Outlook Calendar to manage the Dean, Associate Dean, and Assistant Dean’s complex calendars with frequent changes and conflicting priorities. Scheduled… Show more • Provided administrative support functions within the Dean’s office through the utilization of Google and Microsoft Suite. Served as the first point of contact for all visitors to the School’s Dean’s Office and interacted with all levels of University Administration, faculty, staff, students, and distinguished guests.• Utilized Google and Outlook Calendar to manage the Dean, Associate Dean, and Assistant Dean’s complex calendars with frequent changes and conflicting priorities. Scheduled and coordinated all standing and ad hoc meetings, including managing room reservations, RSVPs, and reminder notices.• Planned, scheduled, and coordinated the School’s Distinguished Lecturer series and faculty recruitment visits. Schedule visits, organize itineraries, and assist with reimbursements. • Assisted the Development Office with designing invitations to donors, managing RSVPs, putting together gifts and materials for donor related activities, and creating reports to track and monitor quarterly prospect donor donations.• Successfully led and coordinated the School of Education’s annual staff and faculty events and meetings as well as other school wide events. Established and maintained relationships with University vendors and venues while overseeing the event from start to finish. • Served as back up for the Business Office and Research units in processing entertainment and travel reimbursement documentation through the Kuali Financial System (KFS).• Assisted Facility Manager as needed with duties which include event set up and tear down, classroom set up, meeting with vendors or campus partners. • Supervised Dean’s office student staff. Created quarterly work schedules, managed adequate supervision of student work, provided training necessary for students to perform tasks. Show less

University Of California, Riverside

• Created, coordinated, and executed large scale school spirited, alternative entertainment, and comedy events on campus for a student population of 20,000+• Prepared and managed a budget of over $170,000 for the Special Events division• Researched, negotiated, and booked artists and vendors for campus programming while adhering to campus climate and policy• Developed event operations and logistic schedules, event diagrams, performance schedules, program outlines, and… Show more • Created, coordinated, and executed large scale school spirited, alternative entertainment, and comedy events on campus for a student population of 20,000+• Prepared and managed a budget of over $170,000 for the Special Events division• Researched, negotiated, and booked artists and vendors for campus programming while adhering to campus climate and policy• Developed event operations and logistic schedules, event diagrams, performance schedules, program outlines, and technical/hospitality riders• Entered logistics of events such as quotes, contracts, pricing, and room reservations into department database• Coordinated logistics meeting and remained in constant communication with University partners and vendors in regards to all details of events including University Police Department, Risk Management, Environmental Health & Safety Parking Services and Facilities Staff• Contacted, coordinated, and executed logistics with performers, agencies, and vendors• Adhered to strict performance schedules and resolve unplanned situations efficiently day of event• Collaborated with marketers to develop flyers, website, promotional items, and marketing strategies for events• Supervised and guided five Special Events interns with co-director for planning, marketing, and execution of division events Show less

University Of California, Riverside

• Lead Administrator for UC Riverside’s annual music festival for 13,000 UCR students and affiliates• Created event diagrams, operations and logistics schedules, comprehensive program outline, and coordinating inspections in conjunction with on and off campus vendors• Oversaw all planning, logistics, and budget of $400,000• Communicated regularly and effectively with on campus administrators and off campus vendors to set a consistent vision across collaborators• Directly… Show more • Lead Administrator for UC Riverside’s annual music festival for 13,000 UCR students and affiliates• Created event diagrams, operations and logistics schedules, comprehensive program outline, and coordinating inspections in conjunction with on and off campus vendors• Oversaw all planning, logistics, and budget of $400,000• Communicated regularly and effectively with on campus administrators and off campus vendors to set a consistent vision across collaborators• Directly supervised and trained a board of 14 directors and a staff of 50 interns• Oversaw the development and implementation of all marketing channels Show less

University Of California, Riverside

• Assisted Directors with logistical aspects of all events; general programming aspects, assessment, and outreach• Attended monthly meetings and discuss ideas for upcoming events• Acted as a liaison for event vendors

University Of California, Riverside

• Provided clerical/administrative support to department staff and front-office coverage• Managed, received, and directed incoming mail, calls, visitors, and inquiries via phone, e-mail, and walk-ins• Maintained effective communications and interpersonal relations• Assisted in coordinating the "Chancellor's Diversity Education Program: Making Excellence Inclusive and other Diversity" trainings and programs • Assisted with organizational support, program logistics, and act as a… Show more • Provided clerical/administrative support to department staff and front-office coverage• Managed, received, and directed incoming mail, calls, visitors, and inquiries via phone, e-mail, and walk-ins• Maintained effective communications and interpersonal relations• Assisted in coordinating the "Chancellor's Diversity Education Program: Making Excellence Inclusive and other Diversity" trainings and programs • Assisted with organizational support, program logistics, and act as a liaison between campus departments Show less

Huntington Beach, California

• Mentored, taught, and supported students in enhancing their skills involving math and reading• Gave assignments students in order to help the student master the lessons given• Managed a wide range of students, ranging from ages 3-12, daily• Organized new activities and tactics in order to keep students engaged with topics• Graded and logged all students' classwork and homework to provide feedback for parents regarding students' improvements and performance

Bachelor Of Science (B.S.), Biology

Activities and Societies: Associated Student Program Board (ASPB)

Education record

Activities and Societies: • Associated Student Body (ASB, 2009-2013) • JV Tennis