Kimberly Ramirez Email & Phone Number

Us

Assist in financial and tax audits, journal entry, and general ledger preparation. Develop monthly financial statements that include cash flow, profit and loss statements, and balance sheets. Complete end of month close procedures. Protects organization’s value by keeping information confidential. Accomplishes accounting and organization mission by completing related results as needed. Completes monthly close. Performs Administrative Functions – Maintains and files all transactions on an accrual basis. Created, implemented SOP for Finance, sets objectives for the Finance department team that aligns with the Company’s goals and mission set by the board. Monitor processing of transactions. Ensure compliance with organizational guidelines and procedures, and federal and state regulations. Maintains all Medical, Dental, Pediatric, Pharmacy, and Optometry files and files certain other specified accounting documentation as needed. Process all drawdown from awarded contracts, make all entries in the General Ledger for the Non-profit agency per GAAP guidelines. Keeps up to date with all federal statutes surrounding participation in the Medicare and Medicaid programs, including, but not limited to: EMTALA, Medicare fraud and abuse issues, Stark legislation, and IRS guidelines pertaining to the operation of not-for-profit entities. Reviews all documentation thoroughly prior to filing to ensure completeness and accuracy. Ensures the accurate and timely filing of federal, state, third party and other financial reports as required, including the Medicare and Medicaid Cost Reports. Responsible for developing a formal budget and supervising the budget process. Develops, coordinates, and analyzes policies on finance, accounting, insurance, patient billing and internal controls. Monitors capital asset expenditures and depreciation; prepares annual operating budgets with input and involvement at the department level, as well as capital budgets and cash flow projections.

Performs Administrative Functions - Maintains and files deposits. Reviews all documentation thoroughly prior to filing to ensure completeness and accuracy. Enters banking and credit card merchant websites and reviews the account activity/balances on a daily basis, reporting account balances and unusual items to Comptroller. Assists the accounts payable clerk; downloads various account statements and also pulls together related supporting documentation. Sets objectives for the accounts receivable team that align with the accounting department’s goals. Monitor processing of invoices. Responsible for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies. Performs Reporting and Data Entry Functions - Maintains the bank logs for RP, RPCS, PMR and GSAS operating accounts. Inputs all financial statement data into Excel on a monthly basis. Complete monthly RP bank, RPCS bank, and Merchant Services reconciliations. Prepares Daily cash collections report for management. Researches errors, properly corrects balancing and reconciling problems. Accounts Receivable Functions - Properly receive, record receipts and compute accurate totals. Accurately identify, trace and correct any discrepancies between receipts and cash/checks. Prepares the bank deposits for all entities. Accurately code cash receipts for entry into accounting records. Post deposits and update relevant spreadsheets. Prepare the invoicing for all entities. Interacts with Visitors, Vendors, Clients and Potential Clients. Responsible for establishing and maintaining effective communication and coordination with the company’s internal and external clients Maintains Knowledge of Current Policies, Laws, Trends and Developments in the Field by Reading Appropriate Policy Notices, Interpretations and Attending Training

Set objectives for the accounts receivable team that align with the accounting department’s goalsMonitor processing of invoicesEnsure timely collection of paymentsConduct credit checksNegotiate with clients in non-payment casesPrepare monthly, quarterly, annual and ad-hoc forecasting reportsOrganize records of invoices, bills and depositsEnsure high-quality invoicing and collection procedures that comply with the lawSupport Accounts Receivable Clerks on a daily basis and train new team membersEnsure all team members follow the accounting principlesStay updated on industry and legislative changes track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.Reconciling processed work by verifying entries and comparing system reports to balancesMaintaining historical recordsPaying employees by verifying expense reports and preparing pay checksPaying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding financePreparing analyses of accounts and producing monthly reportsContinuing to improve the payment process office suppliesGreeting company visitorsDeveloping and implementing new administrative systemsSupervising personnelSetting up appointments, conferences and managing meeting roomsManaging office expenditure and budgetsTesting technical systems (company dependent)Possibly undertaking accounting responsibilities (company dependent)Possibly managing the social media channels of the company

Pooler, Ga, Us

Assist salesmen in all areas in the sales department. Unit costs, Quotes/Bids, Inventory, Maintain attachment files, Maintain spec sheets filesMaintain and order all machine inventory and attachments, Spec out units, Obtain purchase orders, Schedule service work for machines to prep before deliveryPlace order through JDS or Tech Web retails by location after CFO approval and purchase orders have been receivedFollow through until acknowledgment received, Enter into inventory, Proper coding for payablesObtain financing for all equipment sales, Customer contact for additional information, Coordinate with outside lenders until financing is approved, Arrange for documentsMaintain all rental contracts, Obtain insurance certificates, Invoice monthly rentals, Process notice to owner letters, File liens as necessary, Arrange all hauling of rental unitsInvoice all unit sales, Maintain all cost in units, Rate and dealer participation, Obtain insurance certificates, Coordinate with lenders for documents, Process Journal Entries for pay proceeds received, Submit machine cards to factory at end of month, Prepare monthly inventory sheet, Add units as purchased, Update status ie: rental/ sales pending/warranty info/specs environmentScan all equipment invoices in business system units, Maintain machine activity in DIS, Prepare monthly commission worksheetsPost all JCB sales flashes and update sales dept.Prepare internal cost analysis (rental repairs and internal)Prepare salesmen P&L analysisMaintain inventoryAnalysis & CommissionsCollections, Make collection calls on rental invoices, CRM Entry for collection calls made, Process Demand Letters, File delinquencies in small claims courtTraffic Coordination, Coordinate with yard technician on machines coming in and out, Open traffic tickets for the yard technician to charge his time to, Review yard technician time and close traffic tickets prior to month end, Input all movement ticket

• Understands and adheres to established policies and procedures, policy development and documentation. • Creates and maintains staff schedules. • Recruiting and Staffing, On-boarding, employment and compliance with regulatory concerns regarding employees, development, needs assessment, and training• Employee safety, welfare, wellness, and health, performance management, • Reporting and Process New Hires, Provides staffing for sick leave, vacation, long term leave. • Schedules client appointments/visits according to care plans and staff availability.• Enters scheduling data, creates schedules. • Contacts care providers and clients regarding day-to-day changes. • Discerns client services required as outlined in agreements, urgent requests and care plans. • Enters staff and client information into database.• Maintains staff and client database (e.g. CQA, dates and reminders of TB, client admission, client hospital admission and discharge). • Maintains staff and client statistics, and reports. • Maintains call – in and retention report. • Performs general office duties including but not limited to word processing, photocopies, files, shreds, sort/distributes mail, provides reception and telephone services. files, shreds, sort/distributes mail, provides reception and telephone services.• Serves as a caregiver aid in emergency cases.

Us

• Plans and coordinates the management of vacant FTE positions within the agency. Conducts analyses of vacant positions and assigns position numbers to the requesting department; coordinates and communicates with the employment unit, classification, and budgets to ensure positions are properly posted and classified, ensures positions descriptions meet the established state/agency guidelines. Corresponds with OHR as necessary. • Serves as the direct contact between Human Resources and budgets to ensure reconciliation of multiple funding sources are properly allocated; verifies PCA codes assigned to a particular area and prepares internal documents to establish or change cost centers to ensure proper assignment of costing is applied for each position. Notifies Budgets for applications of such funds to positions.• Performs Salary Analysis for the Agency. Sends information to SCEIS and OHR as necessary. Corresponds with Hiring Managers as necessary. • Establishes, updates and maintains Organization Units for all positions within the Agency. • Serves as point of contact for Supervisor changes and SCEIS issues, corresponds with SCEIS helpdesk and OHR as necessary. • Coordinates and responds to the Error Report from the Comptroller General Office. • Researches and prepares various reports to include the Agency’s strength reports for FTE, Temporary Grants, 1018, New Hire Report, Termination Report, and various other monthly reports or as needed.

Us

• Assess information and other data from case tracking, TSO, MMIS, CHIP systems for the purpose of correcting and combining date to ensure proper collection and distribution of child support • Preparing new programming plans for the case tracking and TSO system• Process and updating of data from the automated system and the case tracing system to ensure collections for state and federal tax • Consults and serves as liaison with staff of Clerks of Courts, Office of Child Support Enforcement legal staff, financial services staff, Data processing staff, IVA staff for the updating and adding of courts and other agencies for the Federal Information Processing System• Consults and serves as liaison for the updating and adding addresses of courts and other federal agencies• Performs customer service to clients, the public, and co-workers as an integral requirement• Performs Red Cross shelter duty or other emergency shelter duty/services as directed

Us

• Acts as a backup for all job functions in the ACH/Wire department including but not limited to ACH Origination, ACH Exception Processing, Online Banking Wire Fraud review and Wire Transfer Processing• Provide internal training to staff on the use of new systems and/or procedural changes when applicable• Understanding of ACH processing rules for ODFI’s and RDFI’s including return timeframes, notification of change, error resolution and reclamations.• Research wire transfer and ACH transaction issues and find resolutions• Understanding of Regulatory requirements related to ACH and Wire Transfers (including OFAC)• Works with ACH and Wire processors to review and escalate suspect OFAC transactions to BSA department.• Participates in annual Business Continuity Testing for the department which includes assisting with follow-up documentation of testing results• Work with third party vendors to resolve software issues• Ensure departmental procedure documentation related to Commercial Processing including but not limited to ACH and Wire tasks remains current• Provide feedback to management team on ways to improve back office processes/procedures related to Commercial Processing• Manage special projects and other duties as assigned• Obeys all applicable federal laws, rules, and regulations relating to Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA)

Bachelor'S Degree, Business Administration And Management, General

Master Of Business Administration - Mba, Human Resources Management/Personnel Administration, General