Kimberly Self Email & Phone Number

New York City Metropolitan Area

New York City Metropolitan Area

Midtown, NYC

• Supported CFO, COO, CTO and Director of Investor Relations
• High volume calendar management for four C-level Executives
• Managed screening phones for four lines, prioritizing important messages or calls, often locating the Executive in person
• Drafted expense reports, issuing approved payments on companies behalf, preparing client or vendor reimbursements, admin assistant to accounting department as requested
• Managed heavy domestic and international travel arrangements; booking flight, hotel, car service, conference space and dinner reservations. In a timely manner researched and presented travel documents for approval..
• Management and organizing company documents. Daily I performed organizing company documents which included filing hardcopy and digital, recording investor relations materials, printing contracts, creating binders and.

Manhattan, New York, United States

• Supporting my assistance to Managing Director and five Executives
• Calendar management for a team of C-level Executives
• Prioritize email and mail correspondence
• Manage all NY office related expenses including coding, logging and approval for payment
• Phone call screening for busy financial Executives
• Ad hoc projects for Originations team

Portland, OR

• Supported assisting primarily the CEO and partially the Director of Purchasing and Buyer
• Complex Calendar Management
• Phone screening and routing, attention to detail on importance and in person notifying CEO when helpful
• Filling documents digital and hard copy Managed drafting invoices, forwarding docs to accounting, gathering docs as requested, arranging reimbursements etc.
• Worked to make the Oregon Corporate office as paperless as possible. I was acknowledged for showing improvement by creating and imputing new Google and Microsoft software
• Answered the PO hotline taking service calls and issuing PO numbers to the PMS or Superintendents

Portland, Oregon

• Assigned to mainly support the company Founder and CEO, secondly supported three Project Managers
• Assistance with project's bidding process, coordinating with subcontractors, scheduling job site walkthroughs, sending out with link to drawings, organizing proposals etc.
• Drafting, filing and logging Construction and Real Estate Development coverage with Excel spreadsheets, Google Drive,
• Calendar management for CEO and multiple Project Managers
• Communicating professionally on the company's behalf. My experience communicating business directly includes with clients, subcontractors, media, retail suppliers, vendors, architects, engineers, hotels, airlines.
• Drafted subcontractor agreements, collected insurance certs and compliance docs from subcontractors

Clackamas, OR

• Supported directly to President/ CEO, also assisted the Office Controller and Project Managers as needed
• Managed coordination of travel, calendar management and special events
• Personal Assistant to President/ Founder fulfilling any multifaceted and daily requests with excellence. Some assignments including organizing golf trips, scheduling car service, flower delivery and gift arrangements.
• Management maintaining the CEO's office. Including keeping office refrigerator always fully stocked with particular items, full liquor cabinet, plants watered, coffee and bottled water on desk at 8am etc.
• Assisted with Accounting tasks for AP/ AR as well as drafted project billing projections
• Handled call or email questions regarding payments and

Portland, OR

• Supporting directly to President and VP of Construction
• Calendar and meeting management for multiple C-level Executives
• Ran outside of office tasks as requested
• Supported Project Managers with job setup including cost code setup using SAGE Timberline
• Draft and log all Submittals, RFIs and Change Orders
• Scan, copy, file documents

Portland, OR

• Covered phone calls, messages and routing
• Assisted with drafting budgets, billing projections and project tracking
• Ordered office supplies, coordinated catering and special event planning
• Made bank deposits, assisted with payroll, was main point of contact for AR and AP
• Assisted managing partners with personal and business travel coordination
• Calendar management and ad hoc projects

Bachelor'S Degree, Business Management And Administration

High School Diploma

Activities and Societies: Choir, Theater, Band and Debate Team.