Kimberly Self Email & Phone Number

New York City Metropolitan Area

New York City Metropolitan Area

Midtown, Nyc

• Supported CFO, COO, CTO and Director of Investor Relations• High volume calendar management for four C-level Executives• Managed screening phones for four lines, prioritizing important messages or calls, often locating the Executive in person• Drafted expense reports, issuing approved payments on companies behalf, preparing client or vendor reimbursements, admin assistant to accounting department as requested • Managed heavy domestic and international travel arrangements; booking flight, hotel, car service, conference space and dinner reservations. In a timely manner researched and presented travel documents for approval. Always prepared a complete file of all travel documents for the Executive, digital and hard copy. • Management and organizing company documents. Daily I performed organizing company documents which included filing hardcopy and digital, recording investor relations materials, printing contracts, creating binders and folders, preparing particularly requested documents and logging data to spreadsheets. • Conference room preparation for meetings Tasks include collecting paperwork, hardcopy or digital, setting up video presentations, arrange beverages on table and catering as requested etc. • Hosting greeting clients for meetings showing them to conference room, often greeting any guest as requested• Front of house liaison as needed, accepting shipments, call routing, accepting catering deliveries, courier services and office orders • Performing a high-level of great professionalism in all my work; calls, emails and in person. I strive to show a quick response with emails, share accurate info, present a polite manner, foresee and plan ahead and stay calm with problem solving. • Various Personal Assistant assignments anything requested in office or after business hours• Provided excellent communication with Executives, available anytime weekend or after business hours for text, call, email

Manhattan, New York, United States

• Supporting my assistance to Managing Director and five Executives • Calendar management for a team of C-level Executives • Prioritize email and mail correspondence • Manage all NY office related expenses including coding, logging and approval for payment • Phone call screening for busy financial Executives • Ad hoc projects for Originations team • Monthly expense reports for six Executives • Travel management for Managing Director• Coordination of car service as requested • Conference room preparation for meetings with hardcopy documents, digital presentations, beverages, catering as needed • Oversee all daily lunch catering services for staff • Managing keeping the NY office stocked with supplies and refrigerator full of specifics• Supporting the Managing Director with tasks anytime after business hours as needed

Portland, Or

• Supported assisting primarily the CEO and partially the Director of Purchasing and Buyer• Complex Calendar Management• Phone screening and routing, attention to detail on importance and in person notifying CEO when helpful • Filling documents digital and hard copy Managed drafting invoices, forwarding docs to accounting, gathering docs as requested, arranging reimbursements etc. • Worked to make the Oregon Corporate office as paperless as possible. I was acknowledged for showing improvement by creating and imputing new Google and Microsoft software• Answered the PO hotline taking service calls and issuing PO numbers to the PMS or Superintendents • Supported the Director of Purchasing and Buyers remotely with special administrative projects as needed • Used Bluebeam Revu markup and editing of construction related documents • Fully managed multiple company staff events. Some of the tasks included booking a space, catering, music entertainment, ordering decorations, drafting invites digital and hard copy, distribution of invites that will show us the confirmation on attendance and add to their calendar etc.

Portland, Oregon

• Assigned to mainly support the company Founder and CEO, secondly supported three Project Managers• Assistance with project's bidding process, coordinating with subcontractors, scheduling job site walkthroughs, sending out with link to drawings, organizing proposals etc. • Drafting, filing and logging Construction and Real Estate Development coverage with Excel spreadsheets, Google Drive, • Calendar management for CEO and multiple Project Managers• Communicating professionally on the company's behalf. My experience communicating business directly includes with clients, subcontractors, media, retail suppliers, vendors, architects, engineers, hotels, airlines, banquet event space, real estate firms, state ran departments etc. • Drafted subcontractor agreements, collected insurance certs and compliance docs from subcontractors • Drafted and logged Change Orders, RFIs and Submittals • Prepared documents for meetings, printed plans, qualified subs, routed calls, setup digital presentations, arranged beverages etc. • Used Bluebeam Revu markup and editing of construction related documents • Leveraged SAGE Timberline and Viewpoint Construction Software for construction project management • Supported Accounting department, estimating, procurement, production management, reporting and client services

Clackamas, Or

• Supported directly to President/ CEO, also assisted the Office Controller and Project Managers as needed • Managed coordination of travel, calendar management and special events• Personal Assistant to President/ Founder fulfilling any multifaceted and daily requests with excellence. Some assignments including organizing golf trips, scheduling car service, flower delivery and gift arrangements etc.• Management maintaining the CEO's office. Including keeping office refrigerator always fully stocked with particular items, full liquor cabinet, plants watered, coffee and bottled water on desk at 8am etc. • Assisted with Accounting tasks for AP/ AR as well as drafted project billing projections • Handled call or email questions regarding payments and • Obtained lien releases from subcontractors and kept up on receiving all needed signed paperwork • Made in person bank deposits and pick ups• Facilitated meeting set up, preparing documents, ordering catering and greeting guests • Coordination of various assignments as requested. Some of those tasks include company trade show attendance, involvement with charity events, organizing company staff events, meetings with advertising firm about social media etc.• Assisted with writing budgets, billing projections and project tracking • Ran frequent out of the errands, professional and personal for President CEO

Portland, Or

• Supporting directly to President and VP of Construction • Calendar and meeting management for multiple C-level Executives • Ran outside of office tasks as requested • Supported Project Managers with job setup including cost code setup using SAGE Timberline • Draft and log all Submittals, RFIs and Change Orders • Scan, copy, file documents• Facilitated the bidding process with filing and following up with subs, organizing the digital copies and creating a bid book • Markup and editing of construction related documents • Managed mail and assisted routing calls• Management of billing and processing payments as needed• Administrative support to office team as requested • Management of companie's social media

Portland, Or

• Covered phone calls, messages and routing• Assisted with drafting budgets, billing projections and project tracking• Ordered office supplies, coordinated catering and special event planning• Made bank deposits, assisted with payroll, was main point of contact for AR and AP• Assisted managing partners with personal and business travel coordination• Calendar management and ad hoc projects• Coordinated with managing partners for ad placement in magazines and online publications• Provided research on various matters• Managed the owner's personal appointments and oversaw the maintenance services for their homes • Scheduled appointments for the company and CEO• Ran errands professional and personal for CEO• Managed company social media posts and ads

Bachelor'S Degree, Business Management And Administration

High School Diploma

Activities and Societies: Choir, Theater, Band and Debate Team.