Kimberly Dewis Email & Phone Number

Elgin, Il

Serve as Clerk to the City Council attending council meetings and transcribing minutes.Responsible for maintenance of the official records, custodian of the City Seal, responding to inquiries; prepares reports and correspondence; ensures compliance with statutes, ordinances and policies. Serves as Local Election Official processing petitions, certifying candidates, conducting voter registration. Maintains City Council agendas and minutes and places them on the City’s website and maintains the department web page. Accepts liquor license applications and serves as the secretary to liquor commission.Records documents with the county clerk's office. Acts as the City’s FOIA (Freedom of Information Act) and OMA (Open Meetings Act) officer.

Performed village clerk duties, such as drafting minutes, ordinances, and agenda preparation, coordinating records management, including document destruction and document imaging, and obtaining approval from state to destroy. Trained others in proper records management. Worked with municipal code vendor to send updates, process Freedom of Information requests, tag day permits, and civic events sign requests. Verified documentation and administered oaths as Passport Acceptance Agent. Answered inquires from community residents regarding village regulations and policies. Completed voter registration and answered election questions. Facilitated administrative adjudication hearings as the Court Clerk. Prepared docket, default letters, and findings.Managed all of the village's minutes ordinance and resolutions 1917-2010.Drafted monthly employee newsletter.Drafted monthly meeting calendars.Complied with open meetings act.Gatekeeper for Village Administration Department.Answered questions from staff regarding open meetings act.Coordinated Records Management for Village, including imaging documents using Laserfiche. Served as liaison with municipal code vendor to ensure accurate and timely updates of the code. Verified residency documentation to complete the voter's registration process. Responsible for ensuring the office was in compliance with applicable state statutes.

Coordinated records management for accounting department. Trained department coordinators on records management system and policies. Responsible for records destruction in compliance with state and federal regulations. Acted as Records Management liaison between office products and corporate offices. Performed site visits to coordinate records system set up with newly acquired offices. Hired temporary help to ensure timely removal of records for destruction quarterly.

Bachelor Of Arts, History

Paralegal

Education record