Kimberly Macdonald Email & Phone Number

Northampton, Ma, Us

Responsible for a strategic alumnae and donor relations program that promotes innovative and global alumnae engagement, inspires philanthropic commitments and ensures outstanding donor and alumnae volunteer stewardship. Develops, designs and implements events and programs to engage alumnae and donors of Smith College. Acts as a key partner in developing and executing the strategy of the events program and integrates best practices with current trends in alumnae engagement, guest and donor experience, and events management. Serves on the Racial Justice Action Planning Committee as liaison to the Office of Equity and Inclusion in support of the Alumnae Relations & Development department.

Lead the development of reunion programs with input from Reunion class volunteers, the Class Engagement and Annual Support team, and guidance from the Executive Director. Collaborate with campus partners to lead the reunion infrastructure's planning, development, and implementation, including campus housing, space use plan, dining plan, virtual enhancements, and student worker program. Supervises one temporary reunion assistant. Develop and manage a nuanced project work plan, task list, and timeline for all Reunion-related work, communications, and collateral; manage accountability of program partners. Leads in developing and implementing the Smith College Reunion App and collaborates with the College Relations team to create all marketing and communication collateral. Implemented the use of Slack for improved communication and task management across the Reunion Registration Customer Service Team. Serves on the Racial Justice Action Planning Committee as liaison to the Office of Equity and Inclusion in support of the Alumnae Relations & Development department.

Facilitate onboarding and training sessions for Divisional Operations / Project Manager. Guide new hire through managing multiple projects and planning, how to create and manage newsletters, organizing large scale events, and managing complex budgets and sponsored studios.

Design and implement email marketing campaigns for the Design Division. Proof stories, Dean’s letter, and other content. Source imagery and all related content. Create a compelling newsletter for both internal and external audiences. Collaborate with Dean of Design and other college partners.

San Francisco

Supervises all undergraduate program staff, including program managers and divisional work study. Acts as the key coordinator between 6 undergraduate Design programs and external industry partners on divisional projects. Manages the CCA Design Is project which includes a bi-annual lecture series, quarterly newsletters and regular instagram outreach. Collaborates with the advancement department to build industry partnership, manages relationships with sponsored studios from initial communication to budget management. Monitors program projects and restricted fund budgets as assigned. Supports Dean initiative to build CCA brand presence in design education through events and special projects. Leads logistical planning and implementation for events, symposia, curricular reviews, divisional special projects etc. in partnership with the Dean. Works directly with students across all undergraduate programs to facilitate end of year and thesis exhibitions and events. Works with designers, marketing and communication department, advancement department, and college partners for program-based marketing and communications collateral.

San Francisco, California

Process purchase requisitions for instructional/studio materials, supplies, vendors, independent contractors, catering, and speaker fees. Run reports, enter and validate data; identify issues; propose potential solutions. Maintain email lists, google groups (faculty, students, alumni, etc.) for respective programs. Participate in the development and revision of standard operating procedures and guidelines. Assure program’s web presence is accurate and update as needed. Serve as a first point of contact for students, faculty, and external guests. Maintain program files and archives. Maintain program portfolio in collaboration with program chair. Assist chair with the onboarding of new faculty. Coordinate program external review. Provide assistance to the dean, assistant/associate director, and chair(s) in institutional assessment and accreditation processes. Monitor program and project budgets. Gather and prepare analytical information for annual budget proposal process, in concert with assistant/associate director and chairs. Analyze and track enrollment/degree progress, with program chairs, to inform course schedule planning and solve enrollment problems in concert with college partners as needed. Solve for recurrent course scheduling issues and conflicts. Lead or assist in logistical planning and implementation for events, symposia, curricular reviews, etc. Onsite event management and event wrap-up. Liaise with college partners. Work with designers for program-based marketing and communications collateral. Recruit, hire, train, and supervise work study students.

San Francisco, California

Communicate with artists on a regular basis, work with artists to consign artwork regularly as needed for shows and introductions, arrange consignment returns, create price lists, book travel and accommodations for artists as needed, send out documents as needed to artists, review design materials (catalogs/invitations), update instagram page daily. Receive all incoming art, rehang gallery, process invoices, coordinate art transfers between frame shop and gallery, maintain detailed records noting status of client art, assist sales staff regarding availability of art, track art promotions, generate and receive purchase orders, assist with annual inventory, coordinate requests for dedications, assist administrative staff as needed, prepare artwork and serve as staff for artist receptions and auctions.

San Francisco, California

Receive all incoming art, rehang gallery, process invoices, coordinate art transfers between frame shop and gallery, maintain detailed records noting status of client art, assist sales staff regarding availability of art, track art promotions, generate and receive purchase orders, assist with annual inventory, coordinate requests for dedications, assist administrative staff as needed, prepare artwork and serve as staff for artist receptions and auctions.

San Francisco Bay Area

Opened the gallery, answered and distributed phone calls, sorted and distributed mail daily, ordered supplies and maintained inventory, worked various gallery events including artist receptions, assisted administrative staff as needed, trained other staff on how to use the multi-line phone system.

Acton, Massachusetts

First point of contact for visitors, worked the front desk, maintained admissions data, updated the website, processed memberships including cash and check payments, sent outbound marketing material for membership renewals, managed event rentals, assisted the Director of Visitor Experiences as needed, served as weekend manager overseeing a staff of fourteen or more.

Acton, Massachusetts

Hartford, Connecticut Area

Attended class everyday, helped students with their assignments, critiqued student work, kept track of every assignment and helped breakdown each assignment for the professor at the end of the semester, taught a class photographic theory and photograms.

Hartford, Connecticut Area