Kimberly Mcalary Email & Phone Number

Waldwick, Nj

Greater New York City Area

- Coordinate and track subcontractor and direct craft progress against schedule and budget. - Estimate cost of change orders and prepare and submit COR documentation to owners (Over one million dollars in change orders at American Dream project alone). - Solicit vendor quotes and create field purchase orders. Follow-up on receipt of materials and invoice payment. - Prepare cost updates to job cost estimate categories based on approved changes. - Prepare and transmit submittals, maintaining a complete and accurate record of dates and statuses. - Established and maintained a filing system for storage and retrieval of documents. - Distribute contract documents to subcontractors, superintendents, and foreman, including drawings, specifications, and general conditions. Maintained a detailed log of all documents in the field. - Assist with safety program oversight and QA/QC program compliance monitoring. - Other administrative and office management duties as required, including taking accurate and complete meeting minutes, and ordering all office supplies.

Mahwah, Nj

Sales/Field Support - Manage the surgical case calendar, coordinating with customers and sales reps to ensure that all surgical cases and demonstrations will have necessary equipment and material. - Provide technical information on the use and specifications of products. - Assist customers in the purchasing, loaning, or consignment of product. - Provide marketing support materials, i.e. brochures and samples, as requested to field reps and distributors. - Receive and verify the accuracy of orders.Inventory Control/Consignment Analysis - Ensure effective output and turnaround of kits, coordinate return of loaned/consigned instrument trays and implant banks as needed, researching and reconciling inventory discrepancies when necessary. - Manage the receipt, storage and dispatch of all inventory, including loaner and consignment kits. - Coordinate with Director of Ops and GM to effectively allocate products to customers in times of short supply. Quality Assurance - Evaluate condition of returned product, approve or recommend maintenance of instruments and equipment. - Document incidents, collect information and prepare reports for quality assurance inquiries. - Coordinate return of discontinued, revised, or recalled product, distribute new product when applicable.Logistics Management: - Create and implement process improvements, including writing new SOPs and training staff in new procedures. - Identify efficiency and cost issues in process flows through the collection and analysis of data. Organize data/evidence in spreadsheets, reports, and/or presentation for Director and GM.Human Resources - Assess the current headcount and propose the creation of new positions. Review submitted resumes and recommend candidates for interview. - Train, evaluate, and coach subordinates to develop strong team environments and process flows.

Holmdel, Nj

- Maintained and constantly evaluated sales metrics, inventory levels, and personnel to ensure fulfillment of sales goals and logistical integrity. - Planned, organized, and delegated work among associates, confirming all store policies, procedures, and controls are followed, while upholding Modell’s commitment to superior customer service. - Observed and reviewed each team member’s performance, recommending and executing training, award presentation, correction, or termination if necessary. - Recruit, interview, and hire new associates. Also responsible for training and evaluation of new hires. - Optimize merchandise presentation, adjusting product staging and stock based on market trends and feedback.

Lincroft, Nj

- Supported Executive Chef / Owner in administrative, operational, and supervisory roles. - Provided superior customer service in a fast paced environment. - Managed inventory purchasing, documentation, and turnover. - Assisted with planning, marketing, preparation, and execution of events.

Rockefeller Plaza, New York

- Supported SVP, VPs, and Directors with phone and calendar management, expense report preparation, dictation, etc.- Coordinated, managed, and maintained travel logistics- Accumulated and organized daily media recognition for companywide distribution- Assisted Executive team with media and public relations efforts, including press release writing, proofing and editing.

- Assisted management of media center and press box for home games: facilitating media requests, statistics, broadcasters/truck info, post-game interviews, etc.- Wrote/edited releases, game notes, publication pieces for programs, media guide, etc.- Created/compiled databases for statistics, media contacts, etc.- Aided organization of local and national media content pertaining to the New Jersey Devils or other relevant subjects.- Other duties included: filing media, photo, and video archives, fan-mail correspondence, memorabilia identification and distribution.

- Responsible for improving the operational efficiency through inventory management, process alignment, and logistical integrity. - Resolved customer complaints, striving to maintain positive relationships and satisfy customer needs even when customer was difficult or had been disappointed. - Provided operational direction and training to warehousing and sales staff - Managed inventory levels through purchases, returns, transfers, and manual cycle counts- Ensured the accuracy and timeliness of domestic land shipments- Corporate accounts payables contact: verified accuracy of vendor pricing, quantities, freight charges, etc. Also entered all debit memos for branch.

- Charged with many special projects; example, Career Fair 2006: Included approaching potential employers, appealing to students, scheduling speakers and presentations, maintaining contact databases, and creating brochures and other promotional materials.- Answered phones and helped visitors, responding to questions and creating appointments- Collected, sorted and posted of employment and internship opportunities- Created themed Career Services updated monthly kiosk- Founded, developed, and served as primary contributing writer to CS weekly newsletter

- Provided administrative functions supporting supplier and client assistance including accounts payable, purchasing, and cost analysis- Solicited subcontractor quotations and provided project scope and information

- Assisted upper-level manager with her day-to-day responsibilities including lead referral, opportunity follow-up, data analysis, and report building.- Assisted Customer Service division in a coordinative capacity. Consulted with clients about various system concerns, creating a case file for each, then referred them to a support technician.

- Conducted research, exploring sponsorship opportunities, possible reviewers, and scene trends- Supported promotions undertakings, including both internet campaigns and conventional media (radio advertisements, flyers, etc.).- Created and organized promotional packets (press kits). Procedure required significant research and creative planning. Solely responsible for entire project.- Arranged magazine interviews for clients

Mba, Management

Activities and Societies: Golf ClubGraduated with honors. Studied Organization and Market Dynamics, Management of Organizations.

Bachelor Of Science, Business Administration; Management

Continuing Education Certificates

Activities and Societies:Computerized Scheduling Certificate Blueprint Reading and Estimating for Mechanical Contracting Certificate.

Continuing Education Certificate, Construction Management