Kimberly Wedster Email & Phone Number

Chicago, Il, Us

Greater Chicago Area

Greater Chicago Area

*Born out of Valence Health and continuing its expertise in analytics and operational management.Provided Executive level support to Chief Executive OfficerCalendar management, scheduled webex meetings and conference calls; Booked Domestic and International TravelCoordinated monthly Board MeetingsCoordinated and ensured smooth execution of all company eventsServed as primary owner of shared files to ensure all information is stored appropriately and easy to accessMaintained business agreements and contracts between vendors.Monitored company TPA licenses and handle time sensitive renewals Served as lead for local Culture CommitteeOrdered, received and distributed deliveries from caterers, office supply vendors and other vendors

Chicago, Il

Provided Executive level support to Chief Growth Officer, Interim CEO, VP of Business Development, Sales & Marketing ExecutivesMaintained calendars and daily schedules in a proactive, forward-thinking fashion for the supported executives; Book TravelAssisted in the creation, formatting, and distribution of agendas, PowerPoint presentations, and other materials for both internal and external meetingsHandled meeting set-ups, including reserving meeting space, creating Web meeting/conference callsAssisted in operational tasks as needed including, but not limited to, floor moves, ordering supplies and service requestsScheduled complex external client and partner meetings that involve executives from multiple organizationsResearched event space, coordinated and executed company conferences and eventsProof read marketing materials, emails and presentationsHandled expense reports and time sheets for supported executivesCreated surveys using survey monkey for distribution to employees and clients

Chicago, Il

Provided Superior Administrative support to C-level ExecutivesDraft, Edit and Sent correspondence on behalf of ExecutivesCalendar management, scheduled conference calls and meetingsAssisted VP of HR by completing employee verifications, payroll changes, terminations, new hires, garnishments, and employee W2s in online ADP systemAssisted Chief Restructuring Officer during Bankruptcy to ensure smooth transitionPrepared presentations for quarterly board meetings and investor meetingsAssisted Accounting department by collecting invoices from 25 restaurants and entering each code and dollar amount into accounting software, compare against excel reports for accuracy, maintain filesManaged company “crazy cash” and send to restaurant locations as neededAnswered a high volume of calls from colleagues, vendors and customers; filter and send messages accordinglyMaintained and ordered company office and breakroom suppliesInitiated and created spreadsheets to improve company efficiencyManaged company Fed Ex account and Pitney Bowes system

Palos Heights, Il

Reported to lead doctor of practiceManagement of office staff and medical assistants includingemployee training, scheduling, and development/implementation ofoffice policies and proceduresCoordinated scheduling for clinic services including patient care and in-office medical tests/proceduresReconciled discrepancies in patient’s billing accounts, processedaccounts receivable and initiated/finalized prior authorizations formedical benefits with insurance companiesCoordinated ordering and purchasing of office supplies, medicalequipment, and maintenance servicesTriaged and drafted responses for email/mail correspondence,medication prescription refills, and incoming patient test resultsPrioritized work load on an hour-to-hour basis to optimize productivityunder fluctuating time constraints

Alsip, Il

Directly reported to President of company, provided calendar and email management, expense reports and travel arrangementsAnswered multi-line phone system, scheduled appointments , served as main point of contact for customersDrafted and prepared extensive correspondence and advertisementsResearched and purchased new client database to implement electronic invoicing and increase accuracy of accounts receivable, equipment and suppliesPlanned company holiday parties, summer gatherings and special eventsReconciled bank statements monthlyProcess employee payroll weekly and paid weekly Federal Tax using QuickbooksManaged employee benefits program and conserved company budget by obtaining quotes and evaluating new benefit providersReorganized mechanical, sales and office staffOversaw design of new office space

Tampa, Fl

Directly reported to Chief Compliance Officer and OSJ manager, gave administrative support to 30 Financial Advisors in 15 different statesEngaged in daily contact with Financial Advisors, collected monthlycorrespondence logs for compliance and checked for accuracyGreeted clients and acted as main point of contactReviewed, organized, analyzed and created reports regarding variousfinancial and corporate information in preparation for presentationsand conferencesCreated, proofread and prepared detailed financial analyses andpresentationsAttended quarterly sales meetings and conferencesScheduled and confirmed all conference callsHandled calendar for OSJ ManagerHandled accounts payable and accounts receivable for South TampalocationHandled all mail incoming and outgoing including Fed ex and UPSCreated, reviewed and processed client contracts

Bachelors Of Arts, Social Work, Graduated

Activities and Societies: Deans List

Medical Assisting Certificate

Activities and Societies: Presidents List, Student Ambassador