Kimberly "Kimber" Matus Email and Phone Number

Started at Scott and White Health as an Executive Assistant to the VP Information Services and 4 Directors in addition to supporting a floor of 175 people. Took on the role of Executive Assistant to the CIO. Our department designed, tested and implemented an Epic software for the organization. Moved into Administrative Supervisor and Office Manager for the Information Services Department in the Round Rock office. Workload consists of very heavy calendar scheduling, and travel arrangements, to include assisting the Business Development team in the same capacity. Arrange high level meetings to include catering and material preparation. Currently Office manager for the RR IS team. Directed a building move, to include location, design and move coordination. Also working with the PMO in a Center of Excellence role, training new project managers and attending project handoff calls to ensure consistency.

Worked as a contract employee for Xtreme Power as Executive Assistant support to the CEO, and other EVP’s of the Austin office. Workload consists of very heavy email, calendar scheduling, and travel arrangements, to include assisting the Business Development team in the same capacity. Arranged board meetings, client meeting and departmental meetings to include catering and material preparation. This position is the sole administrative support for the Austin office, to include all correspondence preparation, office supply management, kitchen and other office management duties.

General Administrative: coordinated multiple calendars scheduling meetings and making travel arrangements; prepared and maintained project files; maintained central filing system, including creating and maintaining a proposal log and filing system; maintained associate resumes, project profiles and listings; processed client agreements and insurance certificate requests; main contact for property management issues and future office space needs; maintained Petty Cash to support all the office needs to include supplies and groceries. Word Processing: prepared client reports, project files, office correspondence, memorandums (client related and internal), preparation of all RFQ’s/Proposals (layout, editing, and binding); designed marketing and promotional ads; maintained picture files for reports, RFQ’s and other marketing efforts. Office Equipment/Maintenance: maintained copier and postage machine; monitored, ordered and restocked office equipment supplies; approved invoices; maintained equipment agreements; monitored and maintained all office supplies; researched new equipment needs. Special Projects: Coordinated Holiday Open House, Coordinated Summer Party and Arrangement for all on or off-site office special meetings.

Legal AssistantSupported legal staff; maintained legal documents including patents, trademarks, and other filings; maintained website; coordinated multiple calendars scheduling international and domestic travel and meetings; prepared budget; processed invoices; coordinated all hands Legal Meeting. Administrative Support Supported two departments with occasional executive support as needed; coordinated multiple executive calendars scheduling international and domestic travel as well as meetings; scheduled local and international meetings with multi-line conferencing and/or WebEx presentations; scheduled domestic and international travel, including preparation of expense reports; coordinated off site training sessions - which included securing hotel locations for meeting spaces, menus and group travel coordination; designed and prepared educational materials and presentations using PowerPoint, Microsoft Word; designed, built and maintained departmental Intranet sites utilizing FrontPage; edited updates for local and corporate procedures; created budget graphs utilizing Excel spreadsheets; on the United Way committee, which involved creating and planning events and incentive ideas for yearly giving campaign; received “Employee of the Year” award in 2003.

Joined CoreExpress at its start-up as an executive assistant to four executives; pioneered administrative procedures to set up policies and routines for receptionist and clerical support positions; designed and developed travel procedures for CoreExpress employees, including forms and policies using MS Word, Excel, and Publisher; created PowerPoint presentations for internal meetings and external marketing efforts; assumed new position of Internal Communications Manager as the company grew from 20 employees to 150, and continued to grow to over 300; produced monthly newsletters utilizing DreamWeaver to inform employees of marketing updates and departmental growth; ordered and organized marketing materials; coordinated and hosted internal events including “All Hands” meetings, Sales Kick-Off meetings, holiday parties, golf tournaments, picnics and monthly “First Friday” meetings for all employees; worked with web designers to launch internal web site, providing employees with information to enhance their effectiveness.