Work with Business Development Director to establish and implement proposal process across all service areasOversee Proposal Coordinator and provide guidance as neededProvide project management support and strategic input to support the creation of high-impact proposals focused on prospect needsReview and analyze RFP solicitations and advise BD Director of any special requirementsEnsure proposal development is in alignment and compliance with all solicitation requirementsServe as the go-to person for proposal related questionsAssist BD Director in prospect research and analysis of proposal opportunities to evaluate go/no go decision makingCoordinate and project manage the proposal development process which includes:o Assembling, writing and editing RFP response informationo Meeting with engagement team members to discuss response strategyo Communicate deadlines to relevant partieso Scheduling of all components of proposal preparation o Ensuring that a budget is prepared for each proposalo Ensuring that all bids receive appropriate management approval prior to submissiono Gathering all feedback and finalize the proposal for submissionUtilize and update CRM/SalesForece to coordinate proposal tracking and follow-up with partnersPrepare proposal presentations upon request using InDesignAssist with planning and supervising High School Internship programProvided administrative support to the audit and tax departmentsAssisted with formatting and editing of financial statements and tax returns for multiple nonprofit clientsCalendar management

Maintained confidential files, corresponding with fellowship and coordinated application processMaintained records for budget process and monitored expenses for two or three grant funds and developed related reportsResponsible for completing staff supervisory tasks, such as follow up with staff on assignments and deadlines, developing and executing team-building exercisesCoordinated international travelBack up to Office Administrator for accounting, IT and special project tasks

I worked for various temporary placement agencies performing duties as assigned for each placement

Supported VP, three directors and staffCoordinated calendar and scheduled meetings across business units and time zonesHandled logistics for department travelPrepared, processed, tracked and reconciled expense reports for travel and handled payables and expenses for department budget Assisted with Gulf Coast Volunteer Effort such as coordinating volunteer itineraries, tracking volunteer registration, processing vendor invoices, approved volunteer expense reportsAssisted with over 100 applications for grants totaling $5 million

Supervise secretarial staff including workflow, projects, time and overtime authorizationsProcessed invoices and expense reports for secretarial staffOversaw logistical arrangements for in-house meetings, assisted with daily scheduling of floaters and distributed performance evaluations Assisted with administering employment tests to candidates

Supported VP, Director, three attorneys and multiple legal assistants in the International Regulatory Affairs Coordinated scheduling for VP and director, including updating calendar and cross-referencing plans with assistants in foreign countriesServed as administrative liaison to departmental staff, other departments, vendors and contractors, both international and domesticHandled department payables via check request using Ariba and requests for international wire transfers from Accounts PayablePrepared and tracked international and domestic travel and expense reportsArranged international and domestic travel itineraries

Supported Director, managers and staff of more than 125Facilitated daily operations for Accounts Payable DepartmentAided with monthly and year-end budget preparation and reconciliationSupervised and organized two department moves within one year