Kirrel Wilson Email & Phone Number

Responsible for the delivery of operational financial business solutions within the Asset Services division with a focus on service, maintenance & small to medium sized contracting areas.- Expert application & business process knowledge- Management of application team, including training & support staff- Maintain & improve application quality- Delivery of system enhancements & defect management- Preparation of training media / documentation & delivery of application training- Maintain & improve application support- Identification of system improvements to support both current & desired business process- Encourage user & business acceptance of application- Building relationships with key users & stakeholders- Business analysis, gap analysis & process documentation- Analysis of client contracts and configuration of systems to suit requirements- Implementation of process & system changes for existing business & new acquisitions- Some project management- Data analysis / cleansing, data preparation & migration

Responsible for implementing contractual & administration controls for all projects to ensure compliance with the company’s systems & procedures.- Establish & maintain contract files- Manage all correspondence - variations, subcontractor records, progress claims & invoicing- Complete monthly financial reporting in conjunction with PM's & senior management- Accounts receivable - including all client invoicing, receipting & managing overdue accounts- Accounts payable - inputting site purchase orders & processing supplier invoices- Reconciling jobs - cost vs revenue- Supervision of administration staff- Plant & asset management- Management of petty cash claims & reimbursements- Preparation of client presentations- Arrange training courses / inductions & maintenance of training database- Arrange company travel & accommodation requirements

Responsible for the overall administration of the Engineering division industrial & commercial estimating department.- Receive & register all tenders, including recording & filing all documents / correspondence- Completion of all relevant forms, including risk analysis & tender authority forms- Administer all request for tender enquiries to suppliers / subcontractors- Ensure quotes are received on the basis of full information & conditions supplied- Consider safety & QA policies / procedures relevant to the particular tender- Review commercial contract conditions prior to submission of the tender- Taking detailed minutes of meetings & preparation of quality company profile presentations- Preparation of weekly & monthly department reports- Secretarial & personal assistance / support to management, including diary management- Arrange all company travel & accommodation requirements- Organise & coordinate all company meetings, conferences & functions- Prepare & arrange all company advertising & position vacant advertisements- Assisting with accounts payable & receivable

Responsible for the overall management of front desk, providing effective & confidential secretarial & personal assistance / support to senior management.- Manage reception including answering the telephone, directing calls & distributing messages- Answering all general & account enquiries, greet & sign in guests- Distribution of all incoming correspondence & preparation of all outgoing correspondence- General administration, including taking detailed minutes of meetings & upkeep of office files- Accounts payable - inputting site purchase orders & processing supplier invoices- Assisting with accounts receivable as required- Input of weekly timesheets for 200 staff & carry out all follow up enquiries- Create & maintain employee personnel files- Type all company correspondence, including dictaphone typing- Produce variety of documents using desktop publishing program- Prepare & arrange all company advertising & position vacant advertisements- Order, manage costs & stock supplies of all general stationary, office & kitchen supplies- Maintain all office equipment & train others in their use

Higher School Certificate

Executive Secretarial Certificate Iv In Business (Administration)