Karen Lynn Garza Email & Phone Number

• Completed a variety of scheduled and unscheduled projects occurring in the department at any given time.• Updated and audited daily revenue and expenditure reports in Sharepoint.• Ensured all P&L items entered and ready for month-end close; Researched significant monthly budget discrepancies.• Coordinated travel and lodging arrangements.• Verified billing information on all job tickets; Revised if needed and submitted for invoicing; Researched and resolved billing disputes… Show more • Completed a variety of scheduled and unscheduled projects occurring in the department at any given time.• Updated and audited daily revenue and expenditure reports in Sharepoint.• Ensured all P&L items entered and ready for month-end close; Researched significant monthly budget discrepancies.• Coordinated travel and lodging arrangements.• Verified billing information on all job tickets; Revised if needed and submitted for invoicing; Researched and resolved billing disputes from customers.• Calculated and keyed in payroll hours and PTO daily for up to 135 employees; Reviewed and corrected employee timeclock punches; Proofed payroll hours for entered accuracy; Researched payroll discrepancies.• Created purchase requisitions and closed out purchase orders; Requested invoices from vendors and submitted to A/P for payment; Reconciled company credit card purchases.• Sustained and promoted positive and professional working relationships with customers, vendors, associates, and executive management.• Screened new hire applicants; Submitted Personnel Action Forms (PAF) for new hires, terminations, position, and status changes of employees; Assisted employees with benefits open enrollment and Employee Self-Serve login issues; Managed new hire on-boarding; Scheduled employee drug screenings and physicals.• Maintained spreadsheet matrix of employee and fleet records including DOT driver qualifications, vehicle and equipment maintenance history, registration renewals, inspections, and GPS tracking device assignments; Scheduled required employee safety training; Ordered employee uniforms and PPE.• Organized files for personnel, fleet, driver, safety training, and vendor information.• Greeted visitors; Answered telephone and directed calls; Kept office supplies stocked; Handled mail; Coordinated catering for office functions. Show less

Sugar Land, Texas

• Created and distributed meeting agendas and minutes, forms, reports, spreadsheets, and graphs.• Started and closed field work orders; Reviewed for accuracy.• Assisted in monthly compliance reporting to TCEQ.• Helped in compiling fiscal year budget for the department; Researched key budget discrepancies monthly.• Coordinated travel arrangements, seminar, and training registrations.• Maintained records and organized filing of client, personnel, fleet, and safety training… Show more • Created and distributed meeting agendas and minutes, forms, reports, spreadsheets, and graphs.• Started and closed field work orders; Reviewed for accuracy.• Assisted in monthly compliance reporting to TCEQ.• Helped in compiling fiscal year budget for the department; Researched key budget discrepancies monthly.• Coordinated travel arrangements, seminar, and training registrations.• Maintained records and organized filing of client, personnel, fleet, and safety training information.• Created expense reports, requested purchase orders, coded, and submitted vendor invoices for payment, and submitted reimbursement requests; Handled petty cash disbursements and reconciliation.• Processed new hire and termination paperwork, employee reviews, benefits, salaries, bonuses, and accident reports to send to HR; Screened new applicants and scheduled interviews.• Coordinated annual operator SCBA fit testing and facility SCBA equipment inspections, fire extinguisher inspections, and crane inspections.• Updated department fleet assignments; Distributed fleet registration renewals, insurance cards, and fuel cards; Scheduled and oversaw installation and maintenance on GPS tracking devices in department vehicles.• Ordered employee uniforms and PPE.• Coordinated department functions for team of up to 150 employees. Show less

Sugar Land, Texas

• Created monthly invoices to clients for services performed, cash summaries, management reports, and operations reports• Invoiced third parties for damages to client property• Coded sub-contractor invoices for proper payment• Provided client auditors with needed data to perform annual audits• Interacted daily with client consultants• Compiled departmental budget• Provided full support to three Client Relations Managers, backup support to six others•… Show more • Created monthly invoices to clients for services performed, cash summaries, management reports, and operations reports• Invoiced third parties for damages to client property• Coded sub-contractor invoices for proper payment• Provided client auditors with needed data to perform annual audits• Interacted daily with client consultants• Compiled departmental budget• Provided full support to three Client Relations Managers, backup support to six others• Coordinated office move to new location• Assigned work load responsibilities• Completed employee annual performance reviews; maintained vacation requests• Filing and off-site archiving• Supervised staff of five Show less

Sugar Land, Texas