A nature-based, Waldorf-inspired preschool in Mesa, AZ.

Staff Support to 150+ employees:- Reception- Ordering of department supplies for production rooms and kitchens- Various accounting projects including data entry and filing- Scheduling of video and conference calls between clients and other offices- Open, sort and distribute incoming correspondence- Provide additional administrative support for the non-admin teams as requested- Ordered all catering for conferences and on-site events- Schedule and coordinate meetings, appointments and travel arrangements for Managers- Maintained off-site storage of closed projects- Created bi-weekly expense report for sr. vice president - Maintained log for all RFQ and RFP's from clients- General data entry and scanning of documents

Accounts Payable:- Reconcile processed work by verifying entries and comparing system reports to balances- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries- Processing of credit memos & direct invoices- Maintain accounting ledgers by verifying and posting account transactions- Verify vendor accounts by reconciling monthly statements and related transactions Office Assistant:- Backup receptionist- Sales staff support through safety and embroidery order entry- Coordinate and maintain records for staff, telephones and petty cash- Customer service- Promotional item ordering- Prepare responses to correspondence containing routine inquiries- Greet visitors and determine access to specific individuals- General clerical duties including photocopying, fax and mailing

Staff Support to 150+ employees:- Reception- Ordering of department supplies for production rooms and kitchens- Various accounting projects including data entry and filing- Scheduling of video and conference calls between clients and other offices- Open, sort and distribute incoming correspondence- Provide additional administrative support for the non-admin teams as requested- Ordered all catering for conferences and on-site events- Schedule and coordinate meetings, appointments and travel arrangements for Managers- Maintained off-site storage of closed projects- Created bi-weekly expense report for sr. vice president - Maintained log for all RFQ and RFP's from clients- General data entry and scanning of documentsProject assisting for surveyor coordinator including:- Manage files, records and project documents, relating to BPA work- Download and upload of files to project sites- Create and distribute project guides- Organize and coordinate meetings and assist with presentations- Record and transcribe meeting notes

- Worked specifically with garnishment department duties including:- Preparation of legal documents for court hearings - Mail and track documents sent to debtor, court and payroll departments - Daily contact with numerous clients and employers- Maintain meticulous log of all contact made with debtors and courts