Karla Marie Calma Email & Phone Number

Dubai, United Arab Emirates

Dubai, United Arab Emirates

Dubai, United Arab Emirates

HR / Document Controller• Assigned personnel in documentation and maintaining employee files.• Organizing Tenancy and Job Contracts for easy retrieval.• Updating employee database (Passport, Visa, Labour Contract Expirations and Renewals)• Preparing documents needed to submit to PRO for visa application and visa renewal.• Handling the medical insurance of the employees.• In-charge in receiving leave applications, resignation letters, and increment request letter for HR initial approval.• Uploading job vacancies to different job portals.• Collecting Cvs, communication and arranging interviews for applicants.• Preparing offer letters to new employees and following up the requirements needed for the visa processing.Front Desk Receptionist• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel.• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.• Answers questions about organization and provides callers with address, directions, and other information• Works directly with vendors for ordering of supplies.• Coordinates maintenance with building management• Assists office managers with daily tasks and events as needed.Document Controller • Maintained construction documentation, project plans and files.• All secretarial and typing jobs for the consultants, client and contractor• Preparing projects submittals, proposal, reports, Payment certificates & Variations.• Keeping all drawings records and projects files systematically for the consultant and the contractor (hard and soft copies)• Making RFA-Request for Approval, RFI- Request for Information, Inspection Work Request, Material Inspection, Material Submittal, Shop drawings, and other site documents.• Attended routine projects / operations / office coordination meetings and carry out all necessary action on documents and drawings concern / issues.

Dubai, United Arab Emirates

• Welcome guests as soon as they arrive at the office.• Answer & direct callers to the appropriate personnel.• Perform other clerical duties such as filing, photocopying, transcribing, and composing of business correspondence.• Prepare and process bills and other office documents.• Do simple bank transactions and basic bookkeeping for the company.

• Attend telephone calls regarding deliveries & inquiries.• Issue receipts, refunds, credits, or change due to customers.• Cash handling: receive payment by cash, credit cards, or automatic debits.

Philippines

• Does clerical duties such as encoding, recoding, & filing documents.• Organize the bookkeeping processes of the company• Handled monthly percentage, taxes withheld, PhilHealth payments for clients.• Assist Accountants with drafting financial documents.• Trained new employees on how to use the online form for taxes validation.• Providing support to the Accounting Department.• Performed basic office task, such as filing, data entry, photocopying.• Part of year-end company stock inventory.

Bachelor Of Science - Bs, Business Administration Major In Financial Management

Bachelor’S Degree, Business Administration And Management, General