Nicole Marquez Email & Phone Number

Las Cruces, New Mexico, United States

Las Cruces, New Mexico, United States

Las Cruces, New Mexico, United States

Las Cruces, New Mexico, United States

Las Cruces, Nm

Las Cruces, Nm

El Paso, Tx

Bernalillo, Nm

• Oversee district bank accounts. Record ACH transactions as they post to the bank. Initiate wire transactions for various payments. Verify checks have or haven’t cleared the bank when A/P or Payroll are asked to reissue a check.• Assist with budget oversight and monitoring to include entering journal entries as needed.• Prepare cash deposits as needed; Reconcile district bank accounts monthly.• Manage budgets and transfer entries in OBMS for entire district including all funds• Prepare and manage the Requests for Reimbursement in OBMS for all applicable district funds• Prepare reports for School Board of Education monthly meetings.• Maintain chart of accounts in financial software (Visions).• Assist Finance Director with development of annual district budgets and the preparation/submission of PED required reports.• Provide excellent customer service.• Assist in Audits by providing requested documentation and attending meetings.

Bernalillo, Nm

• Chief Procurement Officer for the district.• Approve requisitions entered by school/department staff; Issue purchase orders.• Conduct bids/RFPs; Maintain database of active contracts; Administer bidder registration database.• Process Non-Taxable Certificates (NTTC) online requests and maintain NTTC files; Maintain and set-up vendor files; Maintain procurement files to include bids/RFPs, price agreements, and bidder lists.• Train district staff on procurement policy and process at monthly finance meetings; Provide excellent customer service.• Review weekly A/P vouchers.• Respond to IPRA requests as required.

Albuquerque, New Mexico

• Independently conduct Bids and Requests for Proposals (RFPs)• Issue purchase orders (POs) in accordance with the all regulations and ensure compliance; Revise and Close POs as needed.• Advise district personnel in the selection of an appropriate vendor for required purchases.• Assist in training district personnel regarding procurement policy and process.• Effectively handle staff and vendor complaints, problems and questions related to my procurements. Provide customer service.• Provide reports and documentation to the Board of Education, attend meetings, respond to board member questions during the meeting, comply with Board of Education policies and administration direction and procedures.• Assist in audits, provide auditors with necessary materials and respond to questions regarding my procurements.• Respond to IPRA requests as required.• Compile “Vendor Schedule” report for NM State Auditor’s office annually.

Albuquerque, New Mexico

BIDS/RFPS: Write, update and review specifications for Bids and Requests for Proposals (RFPs) and determine the appropriate pricing structure. Prepare addenda as needed. Analyze and evaluate responses to determine the lowest responsive and responsible offer which will best meet the district’s needs. Generate/Amend pricing agreements for signature and distribution. Review vendor performance for compliance with contractual obligations. Maintain procurement files. Create purchasing guidesfor awarded contracts. PURCHASE ORDERS: Review, compare prices, perform data entry, and issue purchase orders/place orders in accordance with the applicable NM Procurement Code, Federal Uniform Guidance, and APS Directives. As needed, revise purchase orders, contact vendors regarding estimated ship dates, backordered items, etc. Assist accounts payable staff with invoice reconciliation and compliance as requested. Routinely conduct cost analysis and expenditure monitoring to ensurethe district is in compliance with all applicable regulations. Advise district personnel on or research sources for appropriate supplies, services, and equipment as requested. OTHER DUTIES: Post documents to APS Procurement Website (using Plone). Run Lawson reports and distribute information as needed. In cooperation with APS Business Systems staff, troubleshoot AttachIT/Lawson issues, participate in related meetings, perform testing, and write/update scripts as needed.

Albuquerque, New Mexico

BIDS/RFPS: Write, update and review specifications for Bids and Requests for Proposals (RFPs) and determine the appropriate pricing structure. Prepare addenda as needed. Analyze and evaluate responses to determine the lowest responsive and responsible offer which will best meet the district’s needs. Generate/Amend pricing agreements for signature and distribution. Review vendor performance for compliance with contractual obligations. Maintain procurement files. Create purchasing guidesfor awarded contracts. PURCHASE ORDERS: Issue purchase orders in accordance with the applicable NM Procurement Code, Federal Uniform Guidance, and APS Directives. As needed, revise purchase orders, contact vendors regarding estimated ship dates, backordered items, etc. Assist accounts payable staff with invoice reconciliation and compliance as requested. Routinely conduct cost analysis and expenditure monitoring to ensure the district is in compliance with all applicable regulations.OTHER DUTIES: Post documents to APS Procurement Website (using Plone). Run Lawson reports and distribute information as needed. In cooperation with APS Business Systems staff, troubleshoot AttachIT/Lawson issues, participate in related meetings, perform testing, and write/update scripts as needed.

Albuquerque, New Mexico

BIDS: Write, update and review specifications for Bids and Requests for Proposals (RFPs) and determine the appropriate pricing structure. Prepare addenda as needed. Analyze and evaluate responses to determine the lowest responsive and responsible offer which will best meet the district’s needs. Generate/Amend pricing agreements for signature and distribution. Review vendor performance for compliance with contractual obligations. Maintain procurement files. PURCHASE ORDERS: Issue purchase orders in accordance with the applicable NM Procurement Code, Federal Uniform Guidance, and APS Directives. As needed, revise purchase orders.

Las Cruces, New Mexico

Develop budgets and closely monitor spending on state and federal awards, including personnel expenses. Complete internal finance documents in compliance with pertinent university or sponsor regulations. Process/oversee monthly P-Card submissions and input the data into the CCER procurement card system. Create and maintain a Staff Manual to include, descriptions of employment level, daily procedures, etc. Develop training materials and internal forms for budget procedures. • Experienced with Banner (Oracle Firmware), E-Prints (SunGard Higher Education software), COGNOS, and myNMSU Self-Serve

Las Cruces, New Mexico

Manage department finances with daily and monthly tasks by creating financial documents, balancing budgets, and completing billing activities. Created a budget analysis to reduce costs and increase efficiency in department. Designed inter-office use forms to stream-line processes and gather relevant information efficiently. • Experienced with Banner (Oracle Firmware), E-Prints (SunGard Higher Education software), COGNOS, and myNMSU Self-Serve

Assist the Senior Fiscal Assistant with daily and monthly tasks such as creating financial documents, balancing budgets, and completing billing activities. Created a budget analysis to reduce costs and increase efficiency in department. Designed inter-office use forms to stream-line processes and gather relevant information efficiently. • Experienced with Banner (Oracle Firmware), E-Prints (SunGard Higher Education software), COGNOS, and myNMSU Self-Serve