Charity for Peace FoundationRoles: preparation of financial, administrative and procurement documents to ensure efficient and effective implementation of the organization activities, preparation of various donor financial reports, budgets and budget monitoring reports, receipts and payment account, recording and reconciling financial accounting transactions with the Banks. Conducting both major and minor procurement of goods and services and designing contract agreements with suppliers annually, processing payments to vendors for goods and, managing payroll, Financial planning, staff salary listing and managing of staff filesPrevious Post: Finance/Admin Officer Kitgum Youth Center, Straight Talk Foundation.Role: To plan, review, monitor and report on financial and administrative transactions analyze financial information and maintain financial and management accounting records for Straight Talk Foundation (STF) in line with the financial policies and procedures of STF.

13. Key qualifications/AchievementsI have five years of experience in professional financial, procurement and administrative management. I have been doing this in both Charity for Peace Foundation and Straight Talk Foundation (STF). I have been planning, reviewing, monitoring and reporting on financial and administrative transactions and analysing financial information and maintaining financial and management accounting records for Charity for Peace Foundation in line with financial policies and procedures of CPF. I also have experience in handling funding from various international donors, under USAID Programs; Northern Uganda Malaria and Tuberculosis Program (NUMAT) from 2008 to 2009. I have also managed funding from UNFPA. Save the Children in Uganda (SCiUG), Civil Society Fund (CSF) and PEPFAR. Presently at CPF i am managing funding from KINDERNOLFE, DFID, STROMME FOUNDATION and Feed the Children My technical experience has centred on Preparing analysis bid documents in a an open and transparent manner and award of contracts to successful bidder, examining and recording financial transactions, preparation of, financial and administrative documents to ensure efficient and effective implementation of the organisation activities, preparing various donor financial reports, budgets and budget monitoring reports, receipts and payment accounts of the various donors. Preparing bank reconciliation statements, managed payroll of staffs, and handled petty cash management. I also have experience in asset management and coordination of audits and timely follow up on implementation of audit recommendations. As an Administrator I carry out duties to ensure effective management of CPF office and also handle human resources issues together with the human Resource Manager in relation to organisation policy. 14. Professional experience record:Date Company/Position Location Description

preparation of financial, administrative and procurement documents to ensure efficient and effective implementation of the organization activities, preparation of various donor financial reports, budgets and budget monitoring reports, receipts and payment account, recording and reconciling financial accounting transactions with the Banks. Conducting both major and minor procurement of goods and services and designing contract agreements with suppliers annually, processing payments to vendors for goods and, managing payroll, Financial planning, staff salary listing and managing of staff files. Organizing and minuting Management meetings, Budgeting and proposal development, Preparing Management Accounts and Organizing for quarterly Board Meetings, Efficient and effective management of the Organization Financial resources, Managing the Finance Department.

Preparation of financial, administrative and procurement documents to ensure efficient and effective implementation of the organization activities, preparation of various donor financial reports, budgets and budget monitoring reports, receipts and payment account, recording and reconciling financial accounting transactions with the Banks. Conducting both major and minor procurement of goods and services and designing contract agreements with suppliers annually, processing payments to vendors for goods and, managing payroll, Financial planning, staff salary listing and managing of staff files

1. Support in maintaining the Sub-grantees information in the Grants database/tracker and other systems as directed by the Grants Manager.2. Provide - assistance in pre-award activities for Grant/Contract recipients including review of applications, budgets, pre-award questionnaires, supporting documents, etc3. Support the review of financial reports and grantee expenditures for allowability, using financial software to track expenditures, and managing funds disbursement to grantees.4. Assist in the review of Grantee/Contractor work plans, reports, and other deliverables to ensure that they meet Grant/Contract award requirements and work with Grantees/Contractors to improve reporting and performance as needed.5. Participate in Grants Management team meetings and professional development opportunities to stay up-to-date on developments in the field and compliance requirements.6. Scanning and archiving of documentation7. Maintain up to date file management system, ensure all the required documentation is saved physically and electronically.8. Support the Grants Manager with administrative tasks related to compliance, generating grant documents and payments;9. Participate in visits to sites, and the Grantee’s/Contractor’s premises and facilities to monitor progress, performance, and compliance with award terms.10. Wherever necessary support the grants coordination meeting and logistics for both on-site and off-site meetings, including preparing meeting materials.11. Ensure project funds are used strictly in accordance with Donor rules, regulations, and policies.12. Managing Audits both institutional and project Audits and Implementation of Audit recommendations.

• Started from scratch a Finance Department for Food for the Hungry Adjumani Cluster and provided Annual, Quarterly and Monthly Budgets, cash flows to Management for decision making.• Made tax adjustments, PAYE deduction, filed Organizational annual returns and remitting of monthly taxes to the relevant authorities (LST, PAYE, WHT, NSSF).• Processed and posted transactions into the accounting systems -SUN system-and generated monthly expense reports and monitored fund burn rates. • Prepare monthly bank reconciliation, financial reports and statements and periodic disbursement reports to the Management, Board, and Donors for proper decision making. • Managed petty cash, program advances, receipts and Account receivables and payables.• Provided support to the Annual Financial Audit process by external auditors and the implemented audit recommendations as required by the applicable Accounting and Auditing standards.• Documented, reviewed, filed and archived of accountabilities and other official documents, updated records of personnel and other official documents, according to policies and procedures.• Compiled monthly timesheet, updated asset register and compile monthly Human resource report of Adjumani Office.• Oversaw the admin and logistic functions by supervising support staff and interns as well as procuring of goods and services for administrative purposes to ensure compliance and consistency with Organization policies and donor requirement.• Ensure regular documentation of Office utility e.g Electricity, Security, Internet, etc. and send to HQ. • Supported National Human Resource in recruitment process, updated staff job descriptions (JDs) as well as Birches’ self-administered questionnaires.

Previous Post: Volunteer in Finance/Admin Department Gulu Youth Center, Straight Talk Foundation (STF). www.straight-talk.or.ugRole: To manage petty Cash, preparing time sheets, doing asset count, assist in carrying out stock taking review, assist in monitoring and reporting on financial and administrative transactions, analyze financial information and maintaining financial and management accounting records for Straight Talk Foundation (STF) in line with the financial policies and procedures of STF.General Key Result Areas/AchievementsPreparing financial reports in line with, Organization operating guidelines, Generally Accepted Accounting Principles (GAAP) and donor financial requirements, standards and procedures and International Financial Reporting Standard.Procurement of both of goods and services and award of contracts.Recording, posting payments and receipting all income in Excel and the accounting package like Bushsoft and Navision in line with payment procedures and donor requirements.Completing monthly bank reconciliation with the BankComputing taxes, preparing tax returns and keep up to date on accounting standards, government regulations and tax legislations ensuring compliance with payment, reporting or other tax requirements.Procuring goods and services for office administration and providing financial advice to procurement committee so that purchases are in accordance with accounting policies and procedures.Managing the payroll and preparing payroll related vouchers in line with the Organizational payroll procedures.Planning, organizing and calling for all HOD meetings, monthly meetings and other emergency meetings. Maintaining and distributing up to date fixed asset register in line with organizational fixed assets procedures.Requesting management in line with CPF financial procedures.Managing staff leave requests and time sheets according to CPF human resource policy.