• Heavy scheduling for CEO, organizing meetings, appointments, conferences, and calls• Arrange travel, prepare itineraries including air and ground transportation, hotel reservations, out of town dining, and car rentals • Greet and directed visitors and clients• Answer, screen, and transfer inbound phone calls• General clerical duties including photocopying, fax and mailing• Recruit, vet and train volunteers, interns and fellows

• Maintain calendars for executive team including, organizing meetings, appointments, conferences, and calls with both internal and external business partners, staff, and potential clients• Arrange travel, prepare itineraries including air and ground transportation, hotel reservations, out of town dining, and car rentals for executive team and board members• Prepare Executive expense reports and process Executive charge card reconciliation• Provide routine executive correspondence, electronic filing, creating and updating Contacts, and other logistical support needs of the Executives• Attend Board of Directors meetings and support the CEO by recording meeting notes, tracking milestones and key activities• Coordinate complex meetings, assist in the design and preparation of presentations and ordering food for meetings and events• Assist Human Resource Director with administrative projects, coordinate interviews with senior staff, on-boarding of new employees, manage payroll, employee files, and updating employee information as needed• Assist Chief Accounting Officer with billing, manage and track accounts payable providing accounting reports to CFO• Review and summarize reports and documents; prepare background documents as necessary• Processes all incoming correspondence received in the office prioritizing and determining its disposition. Directs mail to appropriate internal staff with instructions and/or suggestions for preparation of a reply. • Carry out office logistics such as stocking office supplies, coordinating vendors, and communicating with building management• Orders supplies including coffee supplies, Costco food orders, office supplies• Collecting Shipments at the front entrance as appropriate and greet all guest

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Manage and maintain executives' schedules• Read and analyze incoming memos, submissions, and reports to determine their significance and plantheir distribution• Open, sort, and distribute incoming correspondence, including faxes and email• File and retrieve corporate documents, records, and reports• Receive, greet, and direct visitors and clients• Prepare responses to correspondence containing routine inquiries• Responsible for updating company data base regularly with any changes or corrections• Answer, screen and transfer inbound phone calls• General clerical duties including photocopying, fax and mailing• Maintain electronic and hard copy filing system• Retrieve documents from filing system• Handle requests for information and data• Resolve administrative problems and inquiries• Prepare written responses to routine enquiries• Prepare and modify documents including correspondence, reports, drafts, memos and emails• Record, compile, transcribe and distribute minutes of meetings• Maintain office supply inventories

Preserve employer's privacy rights• Communicate with clients, agents, and casting directors in timely manner• Manage multiple phone lines and messages• Prepare appropriate correspondence as requested• Manage company calendar of events and appointments• Systematize client files and related paper work• Assist with clerical duties including incoming and outgoing faxes and deliveries• Schedule meetings, travel arrangements, necessary transportation, and social events• Arrange the ordering and delivery of food and beverages for all meetingsSite Director, YMCA, Santa Ana, CA; • Direct supervision of staff and volunteers for various Day Camps• Planned curriculum for Day Camps, and After School Programs• Facilitated, and planned regular staff development trainings• Sustain participant records, documentation, and related correspondence• Provided oral and written reports to the public and the school system• Established staff schedules and meetings• Communicated with members of the school staff about student needs and aspects of the afterschool program.• Developed high quality youth programs and organized quarterly family events• Managed financial intake and expense budget, including fundraising