Admin Assistant
Current Support unit in both administrative and logistic services with effective and efficient functioning. Contacts with staff, arrangement of appointments and meetings. Maintenance of hard copy and electronic filing system on daily basis & confidential records as anwhen required. Responsible for filing and archiving, including e‐filing, Obtain necessary approval from DOA holders and dispatch letters to clients, contractors, suppliers &consultants. Coordinate with field officers as an when required Configuration management activities; of filing, e‐filing, archiving and blue files. Arrangements of travel and hotel reservations, preparation of travel authorizations, processingrequests for visa, identity cards and other documents. Translation of simple correspondences, when needed. Follow up on deadlines, commitments made, actions taken and coordination of collection andsubmission of the reports. Organize the preparation and follow‐up of Results‐Oriented‐Monitoring Establishment and maintenance of efficient working relationship with all members in the unit &vendors Provision of accurate and comprehensive information to staff on the supporting documents neededby staff . Individual monitoring sheet to track the status of submitted documents to finance, Head of supports & deliveries; Raise requisitions for the unit as required & follow‐up on receiving items in‐house Arrange for delivery to the Field Member of the Bid opening committee Participate in reception duties as required
