Specific Responsibilities Include:Executive support to EGM, General Counsel & Company Secretary including complex diary management, inbox management and task allocation to legal teamSupport of CFO during EA’s absence; support of all visiting EGMs; onsite support of CEO (EA works remotely)Preparation and distribution of agendas, minutes and supporting materials for team meetings, including follow up of task completion by legal team, external partners and internal stakeholders by the requested due dateManagement of legal matter allocation, status updates and requests for informationTravel and expenses for EGM with a heavy travel scheduleMaintenance of legal document drive (Google) ensuring all documents and emails are filedPreparation of board packs, including maintenance of document and company secretarial registers, collation and distribution of board meeting materialsLodgement of annual company returns for multiple entities, as well as lodgement of updated company details and directorsFormatting and preparation of documents and presentations (heavy document load)Management of internal compliance training registers and attendanceArrange team events and other internal events as required

Specific Responsibilities Include:See below, similar tasks as previous role at Sanofi, though almost entirely on a remote, work from home basis

Specific Responsibilities Include:Full executive support to the CEO and COO, including drafting of correspondence and replying where appropriate, task management and follow up of requirements of Executives by direct reportsProvide guidance to Executives around prioritisation of tasks and duties to ensure deadlines are known and achievedAccountability to the Chairman of the Board as Board Secretary, which includes collation and preparation of board packs and minuting of monthly board meetingsLiaising and collaborating with the Executive Team, including minuting of weekly meeting and action managementBuilding relationships with internal and external stakeholdersFacilitating own workload, and the workload of Executives with multiple competing prioritiesOwnership of administrative projects (eg. end to end project management of the office relocation from Pymble to the CBD)Recognise opportunities for improvement and efficiencies; recommend solutionsLogistics for local and national conference participation, including booths and associated events, as well as all travel arrangements for participantsPreparation of documents and presentations to ensure compliance with branding and formatting

Specific Responsibilities Include:• Full executive support to the General Manager of Diabetes & Cardiovascular (DCV) team, including travel, diary management, triage of visitors and correspondence, drafting of correspondence and communications, liaising with other business units and executive management team and EAs• Attend and support the DCV Leadership Team, as well as being a fully contributing member of the team, in order to proactively encourage and demonstrate the LT’s priorities and ensure their commitment is understood by the team• Frequent requirement for end to end event management, including all logistics, agendas, materials, travel, catering, for both on and off site meetings (including interstate meetings) involving up to 100 Australia-wide attendees• Identify opportunities for cost saving and assist with implementation and tracking of budgets for travel, events and catering• Identify opportunities for process improvement; proactively follow up all recognized challenges and efficiency opportunities• Ensure the DCV team is updated on all new initiatives, policies and any other key information• Understand company policies and procedures in order to navigate bureaucracy and minimise impact to self and team• Build and maintain excellent relationships with support functions: IT, Finance, Communications, Procurement, Legal, HR in order to assist GM with access to information, process improvement and timeliness of requests• Understand schedule of support function projects/roll outs/initiatives and review detail to ensure the needs of the DCV team are represented, as well as ensuring success for the delivering team• Using initiative and decision making, manage own workload and proactively solve issues in a timely manner• General administration, including staff on/offboarding, purchasing, catering orders, processing of purchase orders and invoices, ad hoc projects, keeping updated team records

• Full executive support to the CFO, including travel, diary management, triage of visitors and correspondence, drafting of correspondence and communications, liaising with other business units and executive management team and EAs• Event management for the Finance team, including all logistics, agendas, materials, travel, catering, for both on and off site meetings• Build relationships and network with other executive assistants, locally and globally, in order to understand requirements of the Executive team and align commitments• Identify opportunities for cost saving and assist with implementation and tracking of budgets for travel, events and catering• Identify opportunities for process improvement; proactively follow up all recognized challenges and efficiency opportunities• Ensure the Finance team is updated on all new initiatives, policies and any other key information• Understand company policies and procedures in order to navigate bureaucracy and minimise impact to self and team• Build and maintain excellent relationships with support functions: IT, Finance, Communications, Procurement, Legal, HR in order to assist CFO with access to information, process improvement and timeliness of requests• Using initiative and decision making, manage own workload and proactively solve issues in a timely manner• General administration, including staff on/offboarding, purchasing, catering orders, processing of purchase orders and invoices, ad hoc projects, keeping updated team records

Specific Responsibilities Include: Ownership of COO’s task management, ensuring efficient and prompt turnaround of responses, approvals and tasks assigned, with the objective of operational effectiveness Represent manager/Operations on team-wide initiatives/projects eg. User satisfaction forums, pilot user groups etc Drafting of communications and emails for COO as directed Management responsibility for the Operations administrative team; own the EA and business support agenda (4 staff), driving quality and consistency; responsibilities including performance management, EOY evaluation process, objective setting and appraisals; interviewing and recruitment Create and manage agenda, materials and logistics for management offsites, meetings, town halls and other leadership events; draft proposed agendas for visiting executives; prepare information in advance of manager’s speaking engagements, client meetings etc as required Monitor and manage compliance of mandatory leave, mandatory training and PAD requirements for Operations population; analyse report content and proactively manage avoidance of escalation Oversight of all Operations administrative areas to ensure efficiency and accuracy of data and processes (i.e. approvals ownership, shared folder review, application owner review; identify incorrect/redundant items and remove/reassign as required); ownership of Technology inventory, ensure decommissioning is up to date Review and dissemination of firm-wide policies Travel & Entertainment expenses: approve T&E and policy exceptions Procurement approvals: cost centre hierarchy maintenance and approvals Communicate on the COO’s behalf, with peers and senior executives locally, regionally and globally where required; central point of contact during manager absences: response/delegation of incoming requests/emails etc to direct reports or peers as required

Specific Responsibilities Include: Develop innovative and practical administrative recommendations to COO and team Liaise closely with support functions (Compliance, OCM, Risk, Finance, HR, Corporate Communications etc); understand business requirements and ensure compliance of all COO’s responsibilities Prepare and distribute all board reports, liaising frequently with board members and their offices Build a cost-conscious discipline within the team in all relevant communications Confidence with communicating with COO peers, superiors and Executive Management team locally, regionally and globally Manage three assistants; responsible for recruitment, development, mentoring and training Manage / monitor COO’s diary and emails and respond/redirect where appropriate Screen incoming calls, emails and interruptions, using appropriate judgment; use influence and initiative to minimise disruption Maintain excellent trust partnership with COO, providing objective and confidential direct feedback  Use gatekeeping as a means to ensure the COO remains approachable to others, rather than an inhibitor Ensure COO maintains an excellent reputation with peers, senior management, direct reports and wider team by representing in a professional, friendly and approachable manner Recognise areas of improvement and initiate change where needed Organise meetings, conferences, luncheons and teleconferences within several time zones Actively participate in COO management team meeting to ensure awareness of business knowledge, senior management cascade and decisions, which influence representation of the COO Ensure the proper handling and safeguard of highly classified or sensitive information; strive to be a trusted representative and partner of COO by HR and other support functions Efficient coordination of frequent and complex travel requirements, as well as expense claims and receipts Assistance with COO’s personal matters as and when required

Specific Responsibilities Include (as above and additionally): Manage a team assistant, responsible for development and training Maintain client contact database; ensure RMs/CSMs keep updated in a timely manner Liaise frequently with clients and represent the COO and Head of Fixed Income by maintaining excellent professionalism and relationship building, both through correspondence and client networking events Extensive and complicated coordination of all travel requirements for Head of Fixed Income and Desk and Sales Heads, as well as expense claims and receipts Screening and interviewing of graduate and intern yearly intakes

Specific Responsibilities Include: Set up of new management consultancy office/company (small business) in Edinburgh, including lodgment of forms to Companies House (UK version of ASIC), set up of supplier and customer accounts, set up of filing system, intranet and online document management system, purchase of all office furniture, computer equipment and supplies  Responsible for all Executive Assistant duties for Director, including checking of documents and providing summaries where necessary, providing and distributing agendas and papers for client meetings, communicating with clients, staff and contractors, sourcing information on Director’s behalf to minimise personal disruption of day and ensure efficient timekeeping Advertising and screening of applicants of consultancy positions within company, recommending for interview with senior consultants or director Responsible for company bookkeeping, including accounts payable/receivable, management information reporting, payroll, expense claims, company credit card reconciliations and cheque payments Frequent travel to London for meetings and assignments at client premises to support director in Program Director consultancy assignments, extensive minute taking Maintaining relationships with clients by way of regular contact by phone, email and social events Organising all corporate entertainment ie Wimbledon, Golf opens, Horse Racing, Cricket, Rugby as well as company events including Christmas parties, private golf days, milestone parties for clients, cocktail parties Responsible for all liaising with company bank, organising of regular and overseas payments, appointed company account signatory (to GDP5000) Liaise with company accountant and legal representative Responsible for amenities, supplies and point of contact for all enquiries to Edinburgh office Full diary management for Director, as well as all travel arrangements, bookings and itineraries Very high level of confidentiality

Specific Responsibilities Include: All personal assistant functions including extensive travel bookings, diary management, event management, extensive minute-taking, collation and distribution of meeting papers Extensive internal and external meeting organisation and paperwork, including presentations and functions; Maintained strong relationships with all other executive personal assistants by way of frequent meetings and internal communications; Ensured that project plans and general program activities were properly coordinated and presented to the Program Executive team; Liaised frequently with all members of Executive Committee and senior stakeholders within the company; Ensured that issues and risks within the program (PMO) were properly documented and escalated; Assisted with financial information for the program and ensured this was correct and updated with resource expenses, and generated management reports accordingly; Ensured that information was available and appropriately channeled to all key meetings and stakeholders; Supervision and training of a Program Administrator; Holiday cover and back up assistant to the Chief Operating Officer