• Managing the CEO’s calendar by scheduling and confirming appointments, conferences, meetings, and travel arrangements as necessary.• Use judgment and discretion to establish appointment priorities and in rescheduling appointments.• Prepare and edit outgoing correspondence regarding matters of significance, including email messages, physical mail, and memos. Review correspondence and requests for information directed to the CEO, distribute correspondence appropriately and track and follow-up on correspondence when necessary.• Serving as a liaison between the leadership team, staff, and various internal and external customers by responding to calls and arranging meetings, video conferences, and site visits.• Operating as the primary professional staff support to senior executives by researching, prioritizing, and following-up on multiple issues and concerns addressed to the assigned staff member.• Facilitate and coordinate logistics for department meetings, strategic meetings, offsites and workshops, such as conference rooms and/or locations, attendees, and times for meetings.• Coordinate and book travel itineraries for CEO and staff; complete expense reports within guidelines and deadlines.• Serve as point of contact for external use of Choose New Jersey conference rooms.• Work closely with Governor’s office to support Governor’s needs and expectations for meeting and event collaborations. • Perform other administrative duties to support the Choose New Jersey office including but not limited to office supply management and event hosting.

• Heavy day to day and short-term/long-term calendar management that spans entire team, division, and company coordination• Presentation and meeting preparation• Coordination of all travel arrangements• Preparation and submission of expense reports• Plans and executes event activities, meetings, and celebrations for teams• Organizes catering and logistics around in-office meetings with visitors for both teams• Submits, requests, and compiles information for key meetings and corporate requirements• Create and manage purchase orders, vendor management and other systems management• Coordinates visits from executives of L’Oreal global headquarters and subsidiaries• Additional responsibilities include management of floor space, necessary maintenance, and office supplies

Responsible for assisting and supporting the strategic execution of Human Resources programs and events. Teamwork, process, relationship management and effective communication, as well as attention to detail are critical aspects of this role.Essential Duties & Responsibilities: • Supporting the SVP of P&D of Global Corporate Shared Services of a fast-paced environment where organization, multi-tasking and managing several discrete tasks are critical to success.• Heavy calendar management, scheduling & confirmation of all internal & external meetings, conference calls and interviews according to each executive’s preference.• Coordinate domestic and international travel arrangements and process expenses.• Arranging team building and team events that may include PowerPoint presentations.• Liaison for departmental needs and back support for EVP of P&D.• Updated executives’ contacts, organizational charts and other key information consistently.• Assisted with supply orders and IT & Facility requests for P&D department.

• Assisting three Vice Presidents of Creative Presentation with administrative support and act as high-level operational assistant to teams when needed.• Manage calendar on a daily, weekly and monthly basis, including all appointments, meetings and conference calls.• Coordinate travel arrangements and process expenses• Collaborate with finance team and accounts payable regarding vendor follow up, troubleshooting, and Ariba invoicing• Input windows calendar dates onto the Team Site for the NY Metro region• Order supplies and submit IT requests for creative department and VPs

• Supported the Human Resources Department performing various administrative functions and assisted with special projects i.e.: FBI clearances, State clearances etc.• Assured all data pertaining to employees is entered and maintained accurately in the online enrollment system and payroll system. Entered all pertinent information for new and existing employees and all changes for active and inactive employees into system.• Served as first level support for employee inquiries providing routine direction, escalating calls and requests as needed.• Provides various administrative support to the department, such as meeting scheduling, mailings, letter preparation, distributions, filing etc.

• Recordkeeping responsibilities to include weekly and monthly sales and expense reports.• Created power point presentations for sales representatives in the field with in/out of office staff.• Welcomed guests and clients by greeting them, in person or on the telephone and answering or directing inquiries.• Maintained departmental files (hard copy and electronic) to include updating of all contacts and organization charts.• Regularly handled critical, highly sensitive and confidential matters and reporting from Executives.• Arranged meetings, conference calls, travel arrangements and luncheons for various employees and visitors• Ensured all office supplies and tools are fully stocked for sales managers and executives

• Extensive scheduling and monitoring of calendar activities to include internal and external meetings, requiring prioritization and organization, juggling of multiple schedules, making judgment calls.• Coordinates domestic and international travel, transportation, off-site meetings and company events along with processing expense reports.• Organization and maintenance of all files (hard copy and electronic). Management and updating of all contacts.• Regularly handled critical, highly sensitive and confidential matters and reporting from Executives.• Managed, organized and partnered the company’s charity donation program of over 1,100 stores, speaking with charities/customers to help those in need.• Handled a wide variety of situations and tasks involving administrative functions in the office I.e.: entering purchase orders daily for international inventory, scanning invoice documents, damaged item and return to vendor inquiries, creating Canadian commercial invoices, managing ad hoc & various Excel reports to include budgeting, inventory, planning and sales. Conducts research and ensures that all requests are carried out within the department.