Kathy Jacob Email & Phone Number

United States

Greater Chicago Area

Greater Chicago Area

Work Highlight: Coordinated company move from a 3,000 sq. ft. office space to 6,000 sq. ft. space. Completed in one weekend with the space fully functional by 8:00 a.m. Monday.Facilities:Managed overall facilities infrastructure and maintained integrity of office space Liaison with building management regarding maintenance, security and safety issues Worked closely with IT consultant in updating computers, software applications Negotiated contracts with service providers, including equipment, maintenance and technologyPrepared analysis and recommendations based on analysis regarding purchase of major office equipmentMonitored and purchased services and supplies.Business Operations:Liaised between management, employees and clients to ensure proper lines of communications critical in addressing issuesManaged AP, AR ,expense-control procedures, including bank account reconciliation, cash receipts, disbursements, finance charges, billings, and invoicingFollowed through on timely and accurate month-end closings and financial reporting activitiesPlanned and executed client conferences and eventsResponsible for maintaining client relationshipsManaged the administrative team and set priorities on daily responsibilitiesHuman Resources:Coordinated and reviewed annual employee benefit programs, including health insurance, disability insurance, and flexible benefit programDeveloped processes and procedures for new hires; established human resources-related employee files, exercising a high level of confidentialityManaged payroll processes and 401k contributions online bi-weeklyCompleted annual census for 401k, flexible benefit program, business liability and workman's compensation insuranceSkilled at interviewing, hiring, training, and evaluating employeesKept detail account of employee’s vacation and sick time, coordinating Manager’s vacation time off to keep office covered for client interaction

Work Highlight: Executed the build out (approximately $4 million) of 32,000 square feet of office space. Liaison between architects and construction company. Worked closely with construction foreman to finish project on a timely basis. Negotiated contracts with data, furniture, maintenance and security vendors. Coordinated the move of over 125 employees incrementally from temporary space to newly designed space as it became available.Planned and managed the initial relocation of the office and ensured business operations were seamlessSupported the President and the senior management team by coordinating travel arrangements, maintaining schedules, handling correspondence, reconciling expense accounts, and keeping highly-confidential information.

acquired by iXL) Chicago. ILWork Highlight: Planned and managed the relocation of the office and ensured business operations were seamless

Work Highlight: Planned and directed PLATforum, a client conference with more than 1,000 attendees, including the execution of a VIP program

Work Highlight: Planned and executed the relocation of the office, including a redesign of new office space — the four-month project was $100K under budget; negotiated and purchased equipment, furniture and supplies

Work Highlight: Developed internal policies and procedures for the growing department — from 8 to 22 employees; named NEC Technologies Computer and Communications Honor Roll (March 1994)