Office Support Specialist
CurrentReceives screens and appropriately directs staff, contractors, volunteers public officials or the general public who contact Snake River Correctional Institution by phone or in person. Uses knowledge of unit, institution and the Department to answer questions, explaining or clarifying rules, processes or procedures as appropriate. Takes phone calls using a multi-line telephone system, takes appropriate messages, maintains message notification system and delivers telephone messages for staff and directs inquiries as necessary. Monitors work priorities and time frames to meet targeted deadlines for various individuals for whom work is being performed. Sets up and maintains record keeping and filing systems as assigned to support other administrative staff. Maintains archiving of records. Responsible for routing and/or retaining access to confidential documents, papers, faxes and other information including interview candidate information, employees records and inmate records. Receives and records the receipt of expense checks and ID/chit cards for distribution to staff. Assist with coordination of the interview process by providing paperwork, directives and monitoring of arriving applicants. Maintains records and data for special project areas. Responsible for selling lunch tickets and ensuring balance of receipts to funds received on a daily basis. Coordinate and schedule reservations for administration building conference rooms for staff training, meetings and interviews and conferences. Use of Microsoft Office. Complete assigned work by taking initiative and performing duties without constant supervision and within scope of responsibilities. Successfully working and functioning effectively in a constantly changing environment, while remaining flexible and embracing change, recognizing the value and contribution of effective change to the Agency's mission, values and goals. Readily grasping and implementing needed changes, as well as interpreting instructions.