Kyaw Win Email and Phone Number

Field Trip notifications and field movement authorizationo Lead the administrative planning, notification and follow-up of field trips o Liaises with relevant authorities to ensure the field teams have the proper authorization and approvals for their activities o Liaises with the Assistants in the Mrauk-U office and Maungdaw Sub-Delegation and the Cooperation FOs to ensure consistency in the field trip notification submissions o Ensures staff moving between Rakhine sites and Yangon are aware of and receive the relevant authorization to travel o Clarifies frequently changing procedures with the State authorities and communicates them to the management and the field teams o Ensures ICRC activities are understood and accepted by the State authoritieso Centralizes information on field activities using the Sub-Delegation’s planning / tracking tools and suggests modifications to the systems in place with a view to improving their effectiveness. o Ensures the quality and timely submission of the written documents o Briefs new colleagues on the field trip notification procedureso In the absence of the Cooperation FOs, assists with the compilation and submission of the RCM Field Trip Notificationso Explains the ICRC’s mandate and activities to interlocutors and community members, as required. o Maintain up-to-date list of Mobile staff visa expiry and EoM dates for Notification purposeso Focal point for dialogue with Rathedaung, Pauktaw and Sittwe Township Administratorso Join Field Trips to maintain network of interlocutors at field levelFollow-up of authorization letters with Naypyitaw o Follow up of requests submitted by Naypyitaw Authorities to Rakhine State Government Authorities for adviceo Follow-up of visa status for Mobile colleagues with Naypyiotaw Officeo Follow-up of requests submitted by SIT at Naypyitaw levelWritten reporting o Produces written external correspondence in accordance with the ICRC’s standards and protocols

• Day-to-day field operations, administrative supportand information management; • Coordinate effectively with Finance, Admin, IT, Safety & Security and Operations• Maintain strict compliance with confidentiality on documentation and information; • Support international staff in the process of moving in/out • Ensure that HR and Admin related actions in camps and project villages are compliance with SCI and Donor standards • Report directly to the HoRo regarding the information about security situation concern and Advocacy activities • Implement project activities in accordance with the work plans and budgets. • Lines manage the project coordinators; provide them with support and guidance in their professional activities• Assist line manager and technical supervisor in ensuring that project inputs are provided in a timely manner • Work together with program and operation staffs to develop work plans and revise/update them regularly for that area. • Delegated budget holder responsibility for the operation and program implementation. • Monitor closely the use of the budget for the grant mentioned above & report variances and provide sound justification • Support HoRo in preparing requests for budget revisions. • Prepare communication and visibility materials representing the project • Support and facilitate donor and key stakeholders visit • Coordinate with local authorities and partners in their area of jurisdiction • Represent at local events, and proactively explore opportunities to and engage in advocacy work to change policies and practices • Mobilize and manage appropriate resources in the field • Ensure that field office-based support staff receive adequate support and training from the Program Support departments in Sittwe Regional Office or Yangon HO • Office team receives updated safety and security training, and uses the S&S guidelines • Perform other related duties as required by the Regional Support Manager/HoRo.

• Participate in board of Directors meeting • Manage company profile and staff management• Check tender process documentation and external relation • Coordinate with Engineer Consultant and site Engineer for work schedule • Communicate with supplier for material purchasing and transportation• Closely monitoring construction sites the quality and progress according to the drawing and contract• Payment claim process, taxation and checking payable supplier bills• Report and coordinate with the line departments

• Ensure that all projects are delivered to a high technical standard in accordance with theproject proposal and within the project budget and timeframe; including following the project management cycle to ensure that the projects are continuously reflected on and improved• Communicate the mandate, role and work of CARE Myanmar to staff and external stakeholders• Create good relationships with external partners (government, communities, other development agencies, etc..) and staff; including understanding and anticipating their requirements and proactively engaging with them to seek their feedback• Produce oral and written reports in both Myanmar and English language• Apply CARE Myanmar policies and procedures and understand the interrelationships between a range of policies and activities• Assist in the management of issues that may require difficult choices and risks, and act on decisions regarding them promptly; tactfully resolve conflict between others• Emergency duties assigned (preparedness roles and response roles) in the Emergency Preparedness Plan• Promote a safe and secure work environment; foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives

• Ensure that all projects are delivered to a high technical standard in accordance with theproject proposal and within the project budget and timeframe; including following the project management cycle to ensure that the projects are continuously reflected on and improved• Communicate the mandate, role and work of CARE Myanmar to staff and external stakeholders• Create good relationships with external partners (government, communities, other development agencies, etc..) and staff; including understanding and anticipating their requirements and proactively engaging with them to seek their feedback• Produce oral and written reports in both Myanmar and English language• Apply CARE Myanmar policies and procedures and understand the interrelationships between a range of policies and activities• Assist in the management of issues that may require difficult choices and risks, and act on decisions regarding them promptly; tactfully resolve conflict between others• Emergency duties assigned (preparedness roles and response roles) in the Emergency Preparedness Plan• Promote a safe and secure work environment; foster a culture of safety and security awareness and consistently follow all CARE safety and security policies, procedures and directives

Administrative management of personnel:• Supervise the administrative management of personnel recruitment and hiring • In charge of administrative briefing of new personnel• Supervise the archiving, handling and security of personnel files• Supervise the monthly salary calculation of Bhamo base and send to Administrative Coordinator for validation • Monitor the professional development of personnel• Centralise training requests from teams and set up a training plan• Assist in defining and applying salary and social policiesTeam management:• Define the needs of administrative personnel, and recruit according to the resources available• Train, support and evaluate administrative team• Train and support local partners administrative team• Plan and direct the activities of the administrative teamAccounting:• Centralize the accounting from office bases and sub-bases, verify the expenditures and import it in SAGA• Ensure that the accounting is in accordance with Solidarities' International's and donor's policies and procedures• Ensure proper filing of the accounting documents • Ensure proper maintenance of the accounting and advances booksCash-flow management: • Responsible for the security of the cash and the cash movements• Supervise the upkeep and security of the safes and cash-boxes • Ensure that the money sent to the field are in accordance with the field storage capacitiesBudgetary/financial monitoring:• Update and analyse budget follow-up• Make connections between budgetary consumption and activity progress• Ensure adherence to donors' administrative procedures• Aid the administrative coordinator in formulating financial reports and carrying out audits• Establish and maintain relationships with administrative authorities• Take part in meetings relating to administrative aspects• Ensure administrative and financial reports are submitted to the coordination• Follow up the partnership contract

• In coordination with the Livelihood Project Coordinator and other field staff, plan, organize and undertake DRC’s livelihood and community-building activities in IDP and conflict-affected communities;• Lead livelihood/community team in daily field activities;• Organize and deliver trainings for community members/groups in income generation, small-business development, and DRR;• Conduct needs assessments and support in planning of new activities;• Lead in establishing and maintaining relationships with community representatives, government counterparts, and other humanitarian agencies, ensuring transparency and coordination;• In coordination with the Livelihood Project Manager and other field staff, liaise with Admin, Finance, and Logistics staff for organizing and planning of assistance delivery;• Ensure that activities conducted by the livelihood/community team follow DRC standards and guidelines;• Keep accurate data records; prepare internal reports updating on activities (in English).• Perform any other tasks as instructed by the Livelihood Project Coordinator and - in his/her absence – the DRC Rakhine Programme Manager

• Implement and monitor all financial and administrative duties of DRC according to DRC international standards, including HR • Set-up and maintain up-graded admin/finance system in field offices and ensure proper training of admin/finance staff on DRC administrative, HR and finance procedures• Manage timely delivery of cash transfers, accounting and payment of salaries, contracts,procurement, etc • Manage all matters concerning HR and office administration• Supervise and provide substantive guidance to finance and administrative field staff• Liaise with relevant local authorities where needed• Closely supervise to Administrative and Finance Assistants in Myebon and Sittwe, Logistics Support/Office Manager and Senior Procurement, and Logistics Officer in Myebon.

Cash Management• To prepare monthly forecast and cash request to the coordination office, based on project requirements • To arrange payments to suppliers, staff and other organizations according to the guidelines • To pay, record and follow up project advances to staff according to the guidelines • To ensure the secure handling of cash flow in the officeAccounting• To record all financial transactions for the assigned journals and process the relevant receipts, in accordance with the guidelines • To close all assigned journals for month end, including cash count and to prepare everything for submission to the coordination office Payroll (for all national staff in project)• To ensure correct calculation and payment of salaries to local staff, via standardized MSF national staff database "Homere" according to the guidelines and salary grid • To ensure correct final settlements for leaving staff Miscellaneous• To prepare financial overviews and perform analyses of certain types of expenditures • To monitor market prices and prepare regular food basket overviews• To assist the Project Coordinator with any finance related issues • Dependent on project, to manage the 'food pot' for expats by supplying the cook with necessary cash and making corresponding deductions to expats' sub-accounts

• Collect data on all AZG activities and enter into the appropriate database.• Writing formal letters to other organizations where AZG has to deal with • Arranging all paper works for smoothness of all the programs of AZG• Ensure reports are completed to a high standard and submitted on time.• Make modifications and improvements to databases and spreadsheets when required.• Confidentially and E-mail management• Translate data from Myanmar to English.• Assist Administrator when required.• Design new spreadsheets when required.• Perform any other tasks required by the supervisors.• Data entry and analysis for the project coordinator

• Complete project purchasing and recording items in store and update inventory list.• Prepare staff attendance and salary on time.• Check operation of vehicles and report any faults to supervisor.• Communicate office and project sites when necessary and warranted, by telephone, radio, or writing.• Perform any other tasks required by the supervisors.• Report to the Deputy Chief Engineer.

• The main responsible are cash receiving, payment, cash management and accounting, cash flow planning, currency remittance between Central Bank of Myanmar and Bank branch as well as township bank and district bank, report daily and monthly to Head Office