1. Maintain Office Services- Design and implement office policies- Establish standards and procedures- Organize office operations and procedures- Maintain office equipment- Keep up to date with client permits and certifications- Liaise with other companies, agencies, organizations and groups- Answer main phone line- Remain up to date with all communication (ex: email, letters, business cards)- Be available during office hours for job/employee needs- Oversee all Shipping and Receiving services- Oversee all company marketing events2. Maintain Office Records- Design a filing system (electronic and paper)- Ensure filing systems are maintained and up to date- Define procedures for record retention- Ensure protection and security of files and records- Ensure personnel files are up to date- Ensure website is up to date - Ensure personnel permits and certifications are up to date- Ensure company vehicles and tools are all up to date on inspections- Track job information- Track tool information- Track company vehicles mileage- Maintain an up to date competition summary- Maintain and report Survey Reports- Maintain and report leads- Maintain and report resumes- Maintain all Shipping and Receiving documents- Maintain all Invoices and Customer Statements3. Maintain Office Efficiency- Plan and implement office systems, layout and equipment procurement- Maintain and replenish inventory- Check stock to determine inventory levels- Anticipate needed supplies- Verify receipt of supply4. Perform other related duties as required- Support field staff- Fill in for personnel if need be