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Provide executive assistance to the Board of Management..

I have recently completed a 6 month contract working as Executive Assistant at Aspire Support Services. My role included providing support to the Executive Team, Board of Directors and senior management teams; administration of meetings; co-ordination of community grants programs; development and co-ordination of executive action plans and assistance with all portfolios across the organisation.

Position: Project Officer (Temporary Contract position, contract extended from December – March until June and again until end of September).Duties include:Analyse and graph/report data pertaining to Clinical Placements across the Riverina Interdisciplinary Clinical Training NetworkSupport Riverina Interdisciplinary Clinical Training Network Co-ordinator as requiredProvide secretariat services to the Riverina Interdisciplinary Clinical Training Network Advisory CommitteeAttend monthly Advisory Committee meetings within the Riverina ICTN and take minutes, action items and key discussion pointsAssist Network Co-ordinator in drafting Strategic Plan across the Riverina ICTNAssist with implementation of and administration of statewide projects in addition to Riverina specific projectsBuild networks across the Riverina ICTNPromote interprofessional collegiality across the NSW ad ACT ICTNs and Victorian CPNsDevelopment of Master List for network members across all 8 ICTNs in NSWDevelop integration strategy for and ongoing maintenance of statewide ICTN Master listDraft and maintain policies and procedures specific to the Riverina ICTN including Advisory Committee Terms of ReferenceCo-ordinate and prepare monthly newsletter

Develop administrative and IT systems.Develop business templates.Provide secretariat services to the Board of ManagementAttend monthly Board meeting and take minutesAssist CEO in preparing Strategic Planning documentationDevelop IT and administrative systems to assist the integration of Woodstock, Kalparrin and Cooinda into Aspire Support Services, including: Site map of reformatted drives and folders Develop and implement storage and document saving processes Develop training documentation on room & vehicle booking systems Develop training documentation on revised IT structure and system Development of Induction Training Manual and Staff HandbooksAssist with the development of Corporate Style Guide and company website.

Duties include:Writing Work Instructions for capital engineering projectsCreating JSAs and assisting with the risk assessments to coincide with work instructions for capital engineering projects

Assist CEO and members of Executive Management as requiredSecretariat Services to AWH BoardManage budget for CEOAssist with administration of Executive Management TeamAttend weekly Executive Management Team meetings, take minutes, prepare and distribute agenda papers

Duties include:Customer service, interface between students/parents and school staffProcess and administer new student enrolments and all student transfersLiaise with students, parents, teachers, and educational support staffProcess student/family payments and receiptsEducational Maintenance Allowance applications and paymentsEnsure administration office is presentable at all timesAssist Principals and Assistant Principals (3) administratively as requiredAssist Business Manager as requiredProcess and administer staff sick leave applications

Duties include:Placing nurses in shifts as required by hospitals and nursing homesPlacing Persona/Patient Carers as required, for home care clients and nursing homes/hostelsCovering customer service phone line for Industrial Division afterhours and where required, filling shifts for Crown Casino, hospitality industry and some regional locations such as Commercial Club in Albury

Position: PA/EA to College Vice President; PA to Director, Relationships and Advocacy, College Merchandise Co-ordinator, Member Benefits Co-ordinatorDuties include:Assist College Vice President and Director, Relationships and Advocacy within the Relationships Portfolio as requiredManage budgets for College Vice President, College Merchandise, College Member Benefits Program, assist with administration of Relationships Portfolio budgetsManage College policies and co-ordinate divisional updates to DirectorsPrivacy Officer for CollegeManage College Merchandise sales to Fellows and traineesSecretariat for Board of Regional Chairs CommitteeSecretariat for Governance and Advocacy CommitteeRelationships representative on the Document Management Group. This group was formed to implement a College-wide management system, for the purpose of obtaining ISO accreditation. As such, I worked on this project for 6 months and reported to the CEO and Quality o-Coordinator on progress within the Relationships Portfolio.Attend the College’s Annual Scientific Congress to provide support to the Vice President and Director, Relationships and Advocacy, in addition to managing the College Merchandise Stand.Support the Office of the College President in absence of his PAAssist Regional offices as requiredCo-ordinate Regional Managers biannual workshopsAssist with implementation of the College Foundation for Surgery

Contracts include:Office Manager, BG Gatzka and Co and associated businessesConstruction Assistant – United Petroleum

Duties include:Assist Southern Regional Manager as requiredResponsible for preparation & distribution of correspondence and reportsResponsible for maintaining Southern Region HR filesMaintain and distribute Regional leave reports weeklyAssist in preparation of Agreements and ContractsAttend meetings, take and distribute minutesArrange functions and catering as requiredResponsible for Document and Data control and distributionAssist in maintenance of management and quality systems and policies Liaise with and assist Branches and Departments where applicableCo-ordinate monthly meetingsResponsible for booking of travel accommodation for staffScreen Southern Regional Manager’s calls and re-direct where appropriateGeneral administrative support to departments as required

Duties include:Assist Building Operations Manager as requiredAssist Building and Civil Teams as requiredResponsible for preparation of all correspondence and reportsResponsible for maintaining correspondence registers, project, tender and submissions registersAssist in preparation of Consultancy Agreements and ContractsAttend meetings, take and distribute minutesArrange functions and catering as requiredResponsible for Document and Data control and distributionAssist in maintenance of management and quality systems and policies (including implementation of Office Filing System)Liaise with and assist Project sites where applicableCo-ordinate monthly meetings with Building Operations Manager and Project ManagementResponsible for booking of travel accommodation for staffLiaise with Project Managers and Building/Civil Department Managers in relation to purchasing requirementsResponsible for implementation and maintenance of filing systemScreen Building Operation Manager’s and other Senior Staff calls and re-direct where appropriateResponsible for preparation of tender / submission documentationGeneral administrative support to building department staff as requiredAlso support civil Department in all areas mentioned above in addition to Building Department when the Civil Secretary left the company.

Transferred to TASM Trial Project in conjunction with Telstra – Mt Waverley, VicDuties included:Implementation of quality system and QHS&E processes for trialMaintenance of QHS&E documentation for trialConducting internal QHS&E audits and conveying information obtainedAssistance with monthly statistical reports to be presented to Project Control Group and senior Project ManagementPreparation of weekly reports on QHS&E issuesMaintenance of QHS&E “Notice” database which captured all non-conformances raised within the trialAssist Project Director as requiredAssist Quality and Operations Managers as required

Duties included:Assist Regional Manager as requiredCo-ordination of all meetings for Regional ManagerProvide administrative support to Project Managers & Department Managers Assist Work Management Centre Manager with implementation of Quality, OH&S and Environmental proceduresMaintenance of Quality Standards to AS/NZS ISO 9001 for all administrative proceduresMaintenance of Regional Intranet Regional Document ControllerGeneral Administrative duties as required