Kylie Dutton Email & Phone Number

Brisbane City, Qld, Au

Attending to reception enquiries promptly and professionally greeting and assisting visitors. Ensuring that the reception area is kept tidy.Assisting the project teams in the office - Telstra Wideband, Ericsson Wireles, NBN Fibre, Critical Infrastructure and Optus Wireless Staff with all office building needs. Approx.150 people.Running of Office Inductions for all new staff and setting up of security of access passes. Answering telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.Taking on more of a Facilities Management Role - Maintenance around the building. Electrical - Plumbing-Office Cleaning-Pest Control-Security and Garden maintenance.Typing of correspondence, letters, reports and other documents.Accounts Receivable using Vision Stream computer system JDE Generating PO numbers.Maintenance of office files including archiving.Expense claims reconciliation.Maintaining an inventory of stationery supplies for the office and listing items for ordering as required.Booking couriers, banking, arranging catering for morning teas/staff events.Arranging travel arrangements and assisting with various events.Supplier liaison (perishables/newspaper).Other general administration duties such as booking meeting rooms, completing work allocation programs, shopping and coffee making for client meetings.

Documentum- Marking off of Shipment Loads and pick-ups transferring them into computer system.Ordering of stationery and supplies Organizing of outside contractors for electrician’s plumbers and general maintenance people.Organization for Boardroom meetings and catering for lunches etc. Checking in of flights – etc. •Use of the ONESTEEL computer programs JDE and SparksCycle billing. – Management of this for major clients of ONESTEEL – using excel spreadsheets to combine all information relevant to match each invoice.Raising of purchase orders mainly Direct Ships and dealings with suppliers such as ITWReceipting of purchase orders and emailing off to accounts payable.Coding of invoices using ONESTEEL’s coding procedures all coded invoices get sent to accounts payable.Entering of credits into system to generate credit tax invoicesReconciliation and tracking of CCR’s (Complaint/Credit Requests) using excel to keep an electronic record. Entering of new contracts into JDE to generate job numbers for all new projects. Setting up folders for new jobs making them active in the system and entering in relevant information so the schedulers can begin to start scheduling Entering of structural drawings into system – Sparks (Dos based) Printing of jobs won reports and price audit reports for ONESTEEL using the Principle 7 checklist done every month to be signed off by the Sales Branch Manager. Petty cash– Reconciliation and allocations.Use of Spendvison looking after Sales Branch Manager’s Expenses matching up of receipts and entering information to get them approved by the Regional Manager.Tracking and recording of Heat Numbers off the machines they process the Bar (Steel rods) on finding the corresponding Test Certificates (Mill Certificates) for clients on their individual recording in spreadsheets.

Administration dutiesDealing with job cards for servicing of all trucks Booking in of trucks in the fleet for their due servicesDealings with Diesel Mechanics letting them know what services they had for the day. Collation of timesheetsGenerating of Purchase Orders for truck tyres and Oil etc.Sending off of oil samples.Receipting in of Purchase OrdersFiling electronically of job cards in computer system (Data Entry)Filing