Kylie Stay Email & Phone Number

Newcastle, New South Wales, Australia

Sydney, Australia

/ Management of the EGM’s office providing full executive support ie Calendar and email management, screen calls and visitors, attend to incoming mail and enquiries/ Coordination of all Human Resources Quarterly & monthly team meetings/ Management of travel & venue bookings, agendas, minute taking, action items, database management/ Event management for the annual HR Yearly Offsite, internal & external meetings, workshops and conferences/ Organisation and preparation of the yearly prestigious Caltex Stellar Awards held on Fort Denison/ Prepare documentation such as emails, letters, presentations, and any pre-read as required/ Manage documents and files/ Process general accounts and invoices using CALbuy for the HR team/ Build and maintain effective relationships with all key stakeholders both internally and externally ie HRLT, CLT and various external business associates/ Provide assistance/guidance to other staff/ Provide administrative support and assistance to the CLT as required/ Support the CEO and CFO in the absence of their Executive Assistance due to Leave or when required.

Sydney, Australia

/ Manage Group Commercial Insights Managers diary/ Provide office management support to GCI leadership team/ Undertake screening of incoming telephone calls & manage appropriately / File management for GCI Manager/ Coordination of key GCI events and meetings including travel management/ Support team with presentation materials including powerpoint and word documents/ Represent GCI Manager as first point of contact to internal business partners

Sydney, Australia

/ Proactively manage, deploy and maintain the procurements system, providing customer service and support to end users/ Work closely with key stakeholders to ensure the effective use of the system/ Engage with users to understand their requirements and identify opportunities for enhancements / Deliver systems training to end users, providing ongoing coaching and support/ Manage all enquires received, logging, actioning and escalating as appropriate through to closure/ Proactively engage in a continual improvement ethos, analysing processes and procedures and making recommendations for enhancements

Sydney Area, Australia

/ Extensive diary and travel management both nationally and internationally/ Liaising directly with stakeholders, managing and building relationships/ Manage email, telephone and written correspondence / Organising external client events, arranging venues, invitations, catering and speakers/ Coordinating Senior Management Team meetings, preparing presentations and agendas, attendance requirements and venues, minute taking and following up action points

Sydney, Australia

/ Organisation and management of external corporate events, conferences and functions/ Creation, ordering and shipping of marketing materials for sales representatives/ Providing personal assistance to senior management team / Office management duties / Preparing effective and informative presentations for management meetings