La Toya King Email and Phone Number

• Spearheaded the coordination of departmental colloquia logistics, including speaker travel arrangements, the creation of promotional materials, and the reconciliation of expense reports, showcasing adept proficiency in event management. Implemented an improved expense report management system, resulting in a 25% reduction in processing time and increased accuracy in financial records• Managed the planning and executing of weekly faculty meetings, meticulously recording minutes, and capturing pivotal action items to guarantee streamlined communication and diligent follow-through• Supervised the referee solicitation process, refining narratives, and steering files through the review phase to ensure thoroughness and punctuality; Developed comprehensive referee biographies for faculty files by conducting extensive research, essential for facilitating peer comparisons and referee selection processes• Facilitated committee meetings and supervises student representative assemblies for the Department Chair, guaranteeing flawless coordination and fostering vigorous communication• Streamlined the management and processing of Visiting Academic Appointments, exhibiting robust organizational skills and steadfast adherence to established procedures• Crafted various publications, presentations, and correspondence to advance departmental initiatives and activities effectively• Utilized adept negotiation skills to secure contracts with vendors and service providers for key events, ensuring favorable terms and maximizing value for the organization

• Orchestrated and supervised division coordinators, leading tasks encompassing interviewing, hiring, training, mentoring, and executing annual staff performance evaluations• Managed NIH Grant support with precision, ensuring preparation of reports, compilation of documents, and timely submission of grants and protocol renewal forms, maintaining strict adherence to grant-related processes and guidelines• Proficiently handled postdoctoral scholar visa processes and administered the SAMFUND fellowship, demonstrating comprehensive administrative abilities and adept management of complex administrative procedures• Expertly prepared Institutional Review Board (IRB) materials, guaranteeing meticulous attention to detail in the initial review and approval of assigned studies, while ensuring strict adherence to regulatory compliance standards• Streamlined operations of the Pulmonary T32 Fellowship Program, exhibiting adept coordination skills and operational efficiency in managing cross-functional responsibilities• Analyzed potential challenges associated with remote work and thoughtfully devised strategies to address these issues within a Remote Work proposal and Contract Agreement

• Managed day-to-day administrative functions to ensure operational efficiency, including meticulous handling of crucial files, scheduling, and precise time-tracking, contributing to the smooth execution of workflows• Led the Critical Care Fellow selection processes as the primary point of contact, showcasing expertise in coordinating and optimizing communications among key stakeholders, ensuring a seamless and efficient selection process• Conducted intricate scheduling responsibilities across multiple departments, prioritizing the timely dissemination of critical updates and meeting minutes to pertinent stakeholders, ensuring streamlined communication channels• Developed and enforced procedural guidelines, particularly in budgetary matters, highlighting adeptness in financial management and forward-thinking planning, contributing to efficient resource allocation and fiscal responsibility

• Administered comprehensive administrative support to the Division Chief, overseeing appointments, resolving scheduling conflicts, and coordinating travel in alignment with unit, university, and sponsor policies• Coordinated the scheduling, organization, and coordination of intricate conferences and events, ensuring successful execution and attendee satisfaction• Managed the entirety of event operations, including vendor procurement and supervision of production and distribution of materials, ensuring seamless logistics within budget constraints• Directed the production and timely distribution of critical documents, updating essential profiles like the NIH bio-sketch, CV, abstracts, publications, and grants• Acted as the primary liaison between the Division Chief and internal/external stakeholders, effectively facilitating communication and ensuring timely responses to inquiries and requests• Implemented efficient filing systems and document management protocols, enhancing accessibility and retrieval of critical information, resulting in a more organized workflow• Assisted in budget tracking and expense management, contributing to the effective allocation of resources and adherence to financial guidelines

• Supported the IES program director comprehensively, effectively managing calendaring, travel arrangements, executive board meeting preparations, and ensuring the timely distribution of meeting minutes• Supervised the financial and administrative aspects of the IES fellowship, demonstrating trusted financial stewardship by overseeing a substantial 250K travel budget• Displayed leadership and organizational expertise in coordinating all IES Seminars and Colloquiums, ensuring successful events and participant satisfaction• Coordinated travel logistics for both international and domestic speakers, ensuring smooth and hassle-free arrangements• Collaborated with cross-functional teams to streamline communication channels and optimize workflow processes, enhancing overall departmental efficiency