- Provide support to the Director, Program Support for all aspects of day-to-day activities, including: set-up and take-down of event booths, admin back-up for Zoom meetings and webinars, and serving on various events committees- Research travel and hotel accommodations for board and staff, and booking of same as requested- Responsible for meeting minute-taking at the monthly staff meeting- Provide back-up to the Administrative Officer, including composing and distribution of weekly team update bulletin- General Administrative Support for Program Team, including creation of online surveys and maintenance of database, as required

- Provided support to the Manager, Program Support for all aspects of day-to-day activities- Researched travel and hotel accommodations for board and staff- Coordinated meeting room and catering bookings for in-person board gatheringsProvided back-up to the Administrative Officer- General Administrative Support for Program Team, including creation of online surveys and maintenance of database, as required

- Provided support to the Property Management team for all aspects of day-to-day activities- Typed and distributed correspondence to tenants- Maintained and updated tenant and vendor information database, including phone numbers, contact names and email distribution lists- Provided General Administrative Support for All Managers and the Property Administrator within the Portfolio, including typing memos and correspondence as required- Accounts Payable including: Issuing purchase orders, Processing invoices including generating vouchers and obtaining appropriate signatures, Coding invoices to comply with budget schedules, Compiling and verifying batches submitted to regional accounting- Banking: deposited rent and other cheques at appropriate financial institutions- Ensured proper coverage during events that staff attend or host- Filing/Office clean up- Other duties as assigned by the Property Manager.- Completed all administrative functions relating to property management- Provided coverage for reception area and phones as needed- Ensured an adequate level of kitchen and office supplies were available at all times, placed orders when necessary- Arranged all outgoing courier packages- Opened all in-coming mail and courier packages, date stamp all items & distribute

• Verified and processed up to 125 vehicle insurance contracts daily, including:o Printing of emails in Insurance queueo Accurately entering banking information into online databaseo Collating cover sheets with correct documentationo Scanning and renaming of completed packages, and ensuring contract sequence in both Toronto and Vancouver driveso Co-ordinating with brokers to ensure missing or incorrect documentation submitted• Ran twice weekly Crystal Reports for Cancelled Applications and Pending Applications, including scanning and emailing of reports to individual brokers• Assisted other teams with printing, scanning, allocating, and updating of applications to the online database in a timely and accurate manner• Shared in reception coverage• Assisted with ensuring delivery and repair personnel were escorted through offices to maintain highest level of confidentiality of sensitive records

• Recorded, opened, and verified 100 – 300 couriers for information accuracy daily• Entered data in specific fields for subsequent entry into database• Delivered cheques to various departments multiple times daily• Communicated with employees for mailroom pick-ups• Maintained daily logs of activities and completed work• Continuously tracked distribution of incoming documents/cheques from satellite offices

• Training other individuals in relevant activities necessary to complete work• Taking raw data from individual clients’ 90 day reports and entering them into NRP form, via use of Excel pivot tables• Formatting CMAs for client signature• Cleaning up of files, both paper-based and electronic• Assisting with the creation of customer activity logs on the HSBC internal network

• Administered general clerical duties such as answering the phone, photocopying, filing, etc.• Maintained Marketing Department Store, including co-ordinating with various vendors, processing of orders, and delivery of items, and maintenance of information on knowledge centre• Co-ordinated photographer for over 200 lawyer and associate bio pictures, including booking use of meeting rooms• Assisted Events Planner with preparation for various events, both on and off site• Co-ordinated invoices to ensure prompt payment, and reconciliation of credit card receipts• Maintained reception area newsletters, including drafting of same• Drafted monthly Recent Developments updates for distribution to firm’s kitchen areas• Hand couriered time sensitive proposals as needed• Assisted other Marketing personnel as needed

• Maintained the Art Starts database of contacts• Administered general clerical duties such as answering the phone, greeting visitors, photocopying, mailing, ordering office supplies, filing, etc.• Lead co-ordination of new Art Starts Take & Make fundraiser• Wrote program and contract employee testimonials• Maintained minutes at monthly staff meetings• Assisted in the design of email newsletter• Provided support related to programs, memberships, grant applications, promotional materials, cell phone plans, vendors, fundraisers• Assisted in the maintenance of office equipment and space

• Managed 50 – 100 Variance applications per week• Maintained database for both the FS Engineering and Environmental departments• Liaison between Head Office and 30 Field Inspectors• Maintained minutes at weekly meeting of 10 – 15 engineers• Administered day-to-day office duties such a filing, photocopying, faxing, answering telephone• Provided vacation coverage for Field Approvals, an additional 50 – 100 applications per week• Provided assistance to Executive Assistant/Executive Director as needed