Laura Bialecki Email & Phone Number

Sydney, Nsw, Au

Australia

Australia

Australia

Sydney, New South Wales, Australia

Sydney, Australia

Sydney, Australia

Sydney, Australia

The National Art School is a tertiary level art school based in Sydney, at the old Darlinghurst Gaol. My role is to provide high-level executive support to the CEO, COO and Head of Academic Studies in a fast paced, deadline driven environment. This includes managing full and often conflicting diary/schedules, actioning and prioritising the CEO’s emails/inbox to ensure prompt responses and tight deadlines are met. I liaise across all departments from Marketing, Sponsorship, Philanthropy, Facilities and school Department Heads to ensure deadlines are met and workflow seamless across departments. We hold monthly VIP Events and openings for exhibitions of which I oversee the VIP RSVPs and liaise with guests prior to each event, often high profile Artist, Government Ministers, Media, Sponsors and Donors of the school. Then also act as host at events to greet guests/manage guest list. Prior to each event I ensure the CEO is well prepped, draft and proof his speech notes, ensuring he is well briefed prior to each event along with guest speakers. Events throughout the year are frequent with exhibitions, Graduation Ceremonies, Annual Chairman’s Dinner and Fellowship Awards. Of which I coordinate with key stakeholders on behalf of the CEO, including the Board of Directors and National Art School Chairman.I manage the workflow for the CEO reviewing on a weekly basis to re-prioritise and meet conflicting deadlines. The CEO receives a high volume of media requests for interviews, my role is to coordinate briefing notes and prep prior to each interview. I ensure the CEO has all final approval for marketing collateral and press releases. Administration includes reconciling monthly credit statements, preparing monthly Board Meeting Papers, Government & Academic Meeting Papers, catering for meetings, ad-hoc support to COO and Head of Studies.

Sydney, Australia

Urban Purveyor is a hospitality company owning the Bavarian Bier Cafes, The Argyle, Ananas Brasseries and Sake Restaurant. I supported primarily the Director of Food and Beverage who oversaw the operations of all venues nationally including the opening of new venues. And EA support to the GM of Food and Beverage. I managed two back to back and ever changing diaries for my Directors. Liaised with all staff across the company to ensure all meetings are rescheduled and met to meet conflicting timelines across all departments. I arrange all travel for both Directors weekly and reconcile their expenses. In this role I was the first point of contact for all venue staff and (22), and head chefs and liaised with them weekly to ensure weekly financial reporting deadlines were met. Trained venue managers to use office software used to prepare weekly reports and collate the monthly board report. Arrange all potential candidate interviews for both Directors and work with IT to ensure timely on boarding for all new starters.Arranged and managed all aspects of the annual company conference in the Hunter Valley from flights, accommodation, transport, catering and the daily agenda for 80 staff. I raised all POs for the Operations Department and worked closely with Finance to ensure invoices were paid within payment terms. I sourced and manage all staff uniforms orders and distributed to venues, ordering all menus and venue stationary and business cards. Manage all Chefs time in lieu to ensure accuracy before payroll processing each week. Adhoc small projects to assist the Operations Group such as managing a Foxtel installation across all venues nationally.

Sydney, Australia

DX Solutions is an IT Consultancy. My role was to provide executive support to the three Founders/Managing Directors. This included all diary management, conference calls and liaising with external stakeholders. Reconciling personal and business expenses. During my time as a temp at DX Solutions I was mostly focused on arranging the company charity race day for the Nelune Cancer Foundation. This included invites, liaising with the company designer to produce all marketing material and TVCs for the events, while also generating an events calendar for the year ahead. Sourcing quotes for various events and liaising wit with event managers. Updating the company client datebase in the internal recruitment software program - CATS. And assisting in putting administration procedures in place for the company which was growing rapidly. I also arrange all personal holidays, extensive travel itineraries across Europe and USA.

Sydney, Australia

Provide high level support to a busy and high profile CEO. This included extensive diary management, meeting coordination nationally and internally. Travel coordination internationally and Domestically for speaking engagements and events. Researching and collating PR Briefs and information for CEO's many press interviews. The company was rebranding and transitioning from a traditional job board platform to a multi- digital platform with the aim of changing how jobseekers seek employment and how employers source, market and engagement with potential employees.As a result of this the CEO attended numerous press interviews and travelled extensively. I collated and PR briefs and prepped the CEO prior to each interview. My role also included credit card reconciliation, and assisting the wider team as needed. Attended Leadership Meetings to take minutes and distributing action items. Prepared Board Reports bi-monthly and attended Board Meetings with News Corp, Monster and CareerOne Directors to take minutes. Editing company presentations for corporate events and the CEO's speaking engagements. Organise team offsite meetings and company events.

Sydney, Australia

'Camilla & Marc' are Global Fashion Designers. My role reported directly to Camilla Freeman,; and to Marc Freeman, CFO. The role included extensive diary management for both. Extensive travel nationally and internationally, covering Fashion Week in New York, London, Paris, Hong Kong and Korea for trade fairs. Liaised with High Profiles and their PA's on a daily basis whilst maintaining a high level of confidentiality.Booking restaurants for lunches and dinners ,business and personal. Reconciling personal, business and travel expenses in foreign currency. Preparing travel agenda's, airport transfers, personal and business visas. Taking meeting notes and minutes for Marketing and PR Meetings. My role also covered office management such as sourcing quotes from vendors, ordering stationary and all office administration and basic IT as required. The company had recently migrated to Gmail and Google Apps with little support. I spent time with all staff training them on the new application in lieu of onsite IT support. I also provided support to Marketing and PR as required with events, photo-shoots and fashion viewings.

Sydney, Australia

My role included professional and personal support to the CEO. This role was very much a “shadow” to the CEO. Managing a back to back diary, scheduling all meetings for the CEO and Leadership Team. Monthly expense reconciliation of personal and business expenses. Domestic and International travel arrangements, including quotes for flights and hotels. Preparing travel agendas and travel visas. Contacting potential business partners to request and schedule meetings on behalf of CEO, nationally and internationally. Managing all company an client events from negotiating fee with venues, working with Design Team to produce invitations and managing RSVPs. Support the Leadership Team during new office design and fit out including sourcing quotes, minutes taking and actions during all meetings with Project Managers and Designers to ensure actions were followed up accordingly. Coordinating company relocation to new premises which included an office clean-up of existing premises from selling existing furniture and archiving old documents in preparation for the new 'paperless' office environment. Overseeing all office management aspects for new fit out from mail redirection to packing and moving, sourcing storage for furniture and files. All general Office Management responsibilities such stationary orders, repairs and maintenance of office equipment.Building working relationships with Building Managers, vendors and wider team. Liaising with EAs and CEOs of clients companies such as Aussie Homeloans and Amazon. This role also included weekly work time sheets for myself and CEO to assist in managing his time more effectively.

Sydney, Australia

Hostworks is part of Broadcast Australia. This was a nine month maternity leave contract supporting the Managing Director and the Managing Directors two direct reports. My role was 80% diary management, being a sales driven environment; meetings were mostly external clients across Australia with the focus being the television/media industry.. Arranged Interstate travel for the MD and Directors on a fortnightly basis, including accommodation and private cars from airports. In this role I negotiated and set up corporate rates/accounts with preferred hotels saving the company approx. $7500 per year. My role also included all administration functions and office management. Reconciling expenses for payment, cab charge reconciliation, arranging all phones and PCs for new starters, inductions and all facets of on boarding/off boarding. Drafting weekly agendas and minutes for executive team meetings. Drafting internal comms on behalf of the MD, and inbox management. Arranged catering for meetings and events working closing with the National Marketing Manager to arrange marketing/client events, such as the Channel 9 Young Achiever of the Year Award of which Hostworks was a major sponsor for 2013. Ensuring all vendor invoices are paid and office maintenance, including repairs and access passes for all staff. Vodafone Australia (Maternity Cover Role) EA to GM of Online Digital & GM of Customer Care

Sydney, Australia

This was a maternity leave contract supporting two General Managers. The GM of Online Digital Nationally and GM of Customer Care (; of all VHA call centres nationally). My role was 80% diary management, with both diaries being back to back on a daily basis. Coordinating meetings and rescheduling the diary to ensure both GMs attended key meetings. My role was fast passed with Senior Management working on the current restructure/business plan and preparing for upcoming mass redundancies. This involved last minute offsite workshops for all GM's, last minute meetings, providing catering and drafting presentations/packs for meetings and workshop/planning sessions. Reconciling GMs expenses, approving all expenses for the wider team and travel for the wider team and General Managers. Liaising with HR to induct new staff, arrange system access with IT, ensuring phones and hardware installed for new staff, often working to a very tight deadline. Liaising with staff to ensure company “Exit Procedure” is followed for all terminated staff. Oracle Purchasing and liaising with accounts to ensure payment made on all invoices. The company was very systems based with often long turnaround periods. To ensure my own deadlines were kept, this often required a diplomatic approach and building strong positive relationships with key people in all departments to push needs through quickly.

London, United Kingdom

Provide comprehensive PA and administrative support to the Licensing Director of the Consumer Products Team for Nickelodeon. This is included diary management, liaising with Viacom/MTV Partners and offices throughout Europe, US and Australia. Arranged National and International Conference calls and meetings. Ensured facilities had been booked for meeting requirements such catering and video conference. Extensive travel bookings, flight, hotel and transport across Europe. Applying for necessary visas for travel, completing expense reports (using internal system), maintaining upkeep of forecasted T&E budgets. Managing Fedex account and arranging all couriers for the department. Maintaining Annual Leave/Sick records for department.Maintaining sample library for all Nickelodeon Publications (weekly, monthly magazines and books

London, United Kingdom

My role at Burberry was very fast paced with no two days the same. The COO reported directly into the CEO of Burberry and was solely responsible for the Burberry business across Southern Europe. I provided comprehensive high-level PA and administrative support to the COO included diary management which was constantly changing and often very last minute with conflicting meetings and priorities. Meetings were primarily held across Europe. I arranged extensive travel bookings, flights, hotels and private cars across Europe for the COO. This included applying for necessary visas, relevant currency and preparing travel agendas. Completing expense reports for business and personal expenses using SAP. Managed the forecasted travel budgets for the team, raised POs for COOs team across Europe which covered all Burberry Stores within Southern Europe. Drafting monthly sales and board reports &, attended all meetings to take minutes and follow up on action items.

London, United Kingdom

Provided high-level PA support to the Senior Vice President of the Original Programming Department for Europe. The department produces all Animated and Live Action Series for the Disney Channel in Europe. My role involved extensive diary management for the SVP of Original Programming and SVP of Disney Junior Channel. Both diaries consisting of back meetings across Europe and US with conflicting priorities. I assisted with all PowerPoint presentations for internal/external presentations and attended all production meetings with the SVP of Original Programming. The SVP of Original Programming travelled on a weekly basis across Europe on company roadshows and production meetings in the US. I arranged extensive and complex travel itineraries on a weekly basis including booking private cars, train tickets, flights and hotels and travel agendas.Reconciling AMEX cards and travel expenses on a weekly basis in a number of currencies. Weekly meeting minutes and action items for team meetings and production meetings. Liaised with Producers, Writers and Animation Studios across Europe/US coordinating often last minute conference calls & onsite meetings.Both SVPs attend Comic Con in the US and Annecy International in France, both high profile events in the Entertainment Industry. I coordinated both directors back to back schedules at each conference with international studios and animation studios

London, United Kingdom

Initiative Media are a Worldwide Media Agency. My role supported the five International Business Heads. This included extensive travel arrangements across Europe, America and Australia, including visa applications and car pickups. Reconciling monthly travel expenses, assisting with pitch documents, marketing mail outs and offsite arranging conferences/workshops. The role demanded excellent time management and ensuring all deadlines are met. Diary Management, conference calls across international time zones, liaising with the catering department to arrange catering for meetings and workshops. Monitoring team annual leave and reporting to HR monthly.

London, United Kingdom

Provided high-level support across the company, to Vice Presidents, Managing Directors, Analysis and Traders. This included diary management and extensive travel arrangements across Europe/Asia/Middle East/South East Asia using internal booking system (AMEX Cliqbook). Arranging travel visas, passports, international currency and drivers for executives. Coordinating external and internal meetings, conference calls and reconciling expenses via internal system. Booking client events, dinners and lunches. Undertaking extensive in-house systems/process training on commencement of employment & continual training. Supporting Bankers on the Trader floor. An extremely fast-paced & pressurized environment. Ensuring internal procedures were followed to ensure smooth running of executives day and week which was often unpredictable and highly pressures.

Sydney, Australia

EA to; of Business & Private Banking; Provide excellent high-level support to the Head of Business and Private Banking. This includes professional and personal EA support in a fast-paced results driven environment. Manage Managers tight daily schedule and workload, coordinating meetings andconferences internally/externally working across national time zones. Booking extensive interstate travel for Manager and team including hotel reservations and drivers via internal booking system (AMEX Cliqbook).Monitor and approve team leave, team expenses, reconcile corporate credit cards and expenses and raise purchase orders via Oracle. Prepare board packs for weekly and monthly board meetings. I also provided support to my Managers Line Manager the Chief Executive Officer of Bankwest and travelled with my manager when required.

Sydney, Australia

Managed all National/International travel for Managing Director. Created a new electronic and hardcopy filing system for the Stores Leasing Documents. Oversaw all aspects of project management for new store fit outs & openings nationally. This included updated project management spreadsheet and distributing to managers. Check in and follow up with managers weekly to ensure deadlines are being met. Attend stores to assist with stock and marketing material set up. Work in store on marketing promotional nights. First point of contact for retail staff nationally to ensure staff felt supported & act as a “go To” for all retail staff. Managed weekly retail staff store rosters and leave requests for Sydney stores. I also chose to work in the Sydney stores once a week to build relationships with retail staff. Drafted HR Procedures and Company Procedures Manual and Employment Agreements &and drafted all office templates. Produced and distribute Monthly Company Newsletter to all stores (approx 80 stores nationally). Ordered stationery for all stores and head office. Liaised with designer/printers to produce marketing /advertising collateral for store sales and product promotions on a monthly basis, negotiating best rates to keep cost down. This included managing in-store promotions, working to very tight deadlines to ensure Retail Stores were ready for trade and promotional schedules met.. Drafted and distributed all communication from Head Office to stores, suppliers and customers. Reconciled office petty cash and assisted CFO as required.

Sydney, Australia

In this role I supported two Managing Directors and the; . Assisting with client pitches and media strategy presentation to ensure Creative Directors met pitch deadlines. Extensive diary management with National/International travel for both Managing Directors. Oversaw all aspects of client and staff events on a weekly basis held onsite and offsite. Management of two receptionists and office administrator including setting of KPIs and performance reviews annually. Demonstrates discretion and professionalism when dealing with High Profile clients and associates within the Australian Media/Advertising Industry. Liaised with external IT Company on IT issues and coordinate ongoing projects/upgrades. Managed office renovation and office fit while managing set budget for the fitout project. This included negotiating fit-out costs with Project Manager and Contractors.

Sydney, Australia

Promoted from Front desk to General Managers PA, I was then promoted to assisting the COO. In this role I managed and supervised and administration team of six junior clerks and a receptionist. This includes setting individual KPIs and performance reviews and internal training, recommending pay rises and incentives as required. Diary Management for GM/ COO (also the Olympic Swim Teams Sports Psychologist). Liaised with the National Law Societies to ensure all legal requirements were adhered to by the firm and arranged Solicitors continuing education requirements to ensure Practicing Certificate Renewed annually. Ensured all insurance requirements renewed as require annually for the firm. Restructured all staff procedures and resource manuals and implemented office procedures (i.e. National Management of Client Contracts and Agreements). I arranged and conducted initial interviews for administration and professional candidates, drafted job descriptions for these roles and advertised on relevant job board and prepared Letters of Offer, Employment Agreements and provided internal training and on boarding for all staff. Improved the existing payroll system by implementing timesheets for casual staff to ensure correct hours/wages for recorded. Approved all staff leave and assisted the Accounts Department with payroll fortnightly. Implemented a work experience program through Law Schools as a means to source potential junior candidates whence lower company turnover by 70% and eliminating the need for and cost of recruitment agencies.Managed and organised all company events including the Annual State Law Student Careers fair including marketing collateral. Melbourne Derby Day, Spring Racing Carnival this included marquee design and set up, catering, invitations to guests and coordinating all travel and accommodation for staff and guests.

Sydney, Australia

PA support to General Manager of Community Rugby Department and the Coach Education Manager. In this role I liaised with all State Union Coaching and Refereeing Managers within Australia. Arranged all travel/accommodation for all managers and assisted with coordinating all National Tournaments such as the Women's National Tournament and National U16's Tournaments. Travel and accommodation for all teams (up to 500 people) including players, coaches, team physiotherapists and ARU Management. Coordinated accreditation for staff and players at tournaments, arranged daily agenda and program for the event. The U16's Tournament is a week long event and the most important event on the community rugby calendar. This is a talent scouting event for the ARU, scouting potential Wallabies to be groomed. The events are tightly run and large in scale, being held at Lane Cove Private School. Database and Website Management (www.rugby.com.au). This includes updating content using HTML on the ARU Website for Community Rugby and responding to all emails from the public on behalf of the ARU requesting donations. Production of quarterly National Newsletter, drafting board papers and taking minute sand actions during weekly department meetings. General office administration, ordering stationery, equipment maintenance, and support to all managers as required. Drafting game plans for the Coach Education Manager prior to national games using Visio.Paradox Model Management Office Manager/Booker

Sydney, Australia

A small talent and model agency in Newcastle, Interviewed potential actors and models for the agency.Booked castings and auditions with clients, casting agents, television networks and negotiated talent fees and contracts. Maintained business through excellent Client Account Management throughout Australia and South East Asia (Korea, Japan, Singapore) whilst also generating new business through cold leads. Arranged all aspects of photo shoots and fashion shows with photographers, studios and casting directors. Designed and prepare all brochures and TVC advertisements for agency. I set up, managed and taught a talent and casting school for talent of all agencies teaching runway, script reading and screen training for TV and still photography.