Laura Firrincieli Email & Phone Number

Purchase, New York, United States

• Managed QuickBooks accounting system, including accounts receivable, invoices, credit memos, bank loans, accounts payable, and debit notes.• Maintained and reconciled our warehouse inventory with QuickBooks monthly.• Maintained a $20 million dollar credit line for inventory purchases.• For our month end close, provided monthly Financial Statements to our financial institutions along with a monthly Borrowing Base and Compliance Reports.• Access to company bank accounts for month end reconciliations.

Purchase, New York

• Helped to start up and maintain QuickBooks database to streamline inventory, sales, and purchases.• Receive, sort, and distribute incoming and outgoing mail.• Develop and administer international and domestic purchase contracts, sales orders, and invoices.• Maintain and update office files.• Update shipping documents to our overseas vendors to ensure product was delivered in a timely manner.• Maintained and organized company office supplies.

Pawling, New York

• Administer international and domestic purchase orders, sales orders, invoices, as well as ensure customer and vendor information is up to date in QuickBooks.• Using QuickBooks, perform a review and analysis of customers and/or products to keep management properly informed.• Develop, review, and submit timely and accurate shipping documents to support product movement.• Maintain and update data for MEGGLE’s Customer Relationship Management (CRM) system, to support MEGGLE’s sales team with the latest customer and product information.• Maintain and develop relationships with vendors, customers, and managers to confirm specific information such as: pricing, payment terms, delivery terms, etc.• Gather all information required for documentation authentication from the International Embassy in New York City for the MEGGLE China office.• Ensure that MEGGLE’s warehouses have all the correct information to dispatch orders to our customers.• Use Expensify to prepare and submit expense reports for office staff.• Maintain and update office files.• Organize and schedule meetings with customers, as well as visits with upper management from Germany.• Provide general support to visitors.• Access to company bank accounts for month end reconciliation, as well as provided an account receivable report to our headquarters in Germany.• Organize and maintain office supplies, as well as inventory for MEGGLE products that are sent out as samples to current and new customers.

New Rochelle, New York

• Provided administrative support to the CEO and his personal assistant by preparing proposals, work orders, as well as assist on special projects.• Developed eight to ten large, intricate proposals, for clients such as CitiField, Governors Island, Central Park, as well as residential customers in the Riverdale New York area.• Developed ten or more work orders per week that would ensure the tree crew understand the job requirements.• Scheduled appointments and meetings for the CEO.• Established a relationship with clients by confirming appointments, follow-up on services performed, as well as address any issues that may arise.

Stamford, Connecticut

•Managed operations of the photography studio for Galileo's top retailers including, Ahold, Winn Dixie, and Tops totaling approximately 1,500 skus and 2,100 shots per year.•Developed a photography workflow process and procedures, which averaged a turnaround time of 3 days for final imagery placement.•Provided daily communication to all stakeholders through continuously updating status reports, as well as monthly analysis to monitor budgets and objectives.•Negotiated costs with photography vendors with an average savings of 10% - 20%.• Created a weekly calendar that would help streamline the process in order to meet the timelines for all customers.

United States

•Managed the design schedule, which approximately consisted of 200 skus a week, to ensure timelines are being met for all customers.•Negotiated costs with outside vendors with an average savings 10% - 25%.•Developed a design and outsource workflow process in order for jobs to run smoothly without any conflicts, which achieved a 95% on-time completion rate.•Proofread final copy, layout/artwork, and production materials to ensure customer direction was followed and consistent.•Held weekly meetings with the design teams to ensure all jobs are executed on time, and resolved any conflicts regarding challenges to pricing or process.

United States

•Developed a relationship of trust and confidence with two of our top multi-million dollar retailers (Harris Teeter and Meijer Supermarkets) and suppliers (Red Gold and Ralston).•Acted as the brand ambassador by proofing all artwork for UPC, distribution, logo application, creative requirements, as well as nutritional and multiple translation copy.•Prepared cost proposals and timelines to ensure deadlines and budgets are being achieved.•Organized meetings for project reviews and weekly status calls with the customer and suppliers.

United States

•Provided analytical support for two marketing managers.•Daily communication to customer and supplier regarding brand updates.•Prepared weekly and monthly reports and product bulletins.•Analyzed the retailer's brand versus the national brands.•Prepared presentations for the marketing management team.

United States

•Provided administrative support to four marketing managers. •Scheduled and coordinated meetings, appointments, and travel arrangements.•Provided effective communication including writing correspondence, emailing, routing callers, answering questions and requests.

United States

•Supported the Executive Vice President/Chief Operating Officer.•Provided effective communication to higher-level executives including scheduling, writing correspondence, emailing, handling visitors, routing callers, answering questions and requests.

Associate'S Degree, Legal Administrative Assistant/Secretary

Education record