Provided administrative support services to 14+ Directors of various levels in sales and marketing. Main liaison and coordinator for the management and process of departmental Purchase Orders from start to finish.* Managed department finance process of POs (multi-million dollars annually). Ariba, Totality & HCC Software* Expedited the contract process between the legal and finance departments and vendors* Meeting planning: negotiated room rentals, catering, travel, lodging, AV set-up* Handled extensive travel arrangements, domestic and international (air, hotel, car, train, limos)* Coordinated conference calls both nationally and internationally and scheduled WebEx / Live Meetings* Facilitated On & Off Boarding (office space, phone, laptop, badge, parking, credit card, cell phone, orientation)* Reconciled and submitted expense reports for managers and the department corporate meeting card* Took meeting minutes, typed and distributed to the team* Created and maintained department files and ensured compliance with J&J Records Retention Policy* Assisted with recruiting events (interfaced with recruiters, booked travel, prepared schedule and packet)* Shipped materials out for conventions and prepared all overnight packages* In charge of department office supplies, business cards, stationary, & ink cartridges for printers and fax * Volunteered for Breast Cancer, Crohn's & Arthritis Run/Walks, United Way, U.S. Troops & U.S. Savings Bonds

Supported VPs in marketing & promoted to support the President of SPACE then President of TIPManaged calendars, scheduled meetings, including Sametime meetings, and international conference calls Prepared extensive PowerPoint presentations, reports, collating, binding, and overhead slidesExecuted all travel arrangements for department both domestic and internationalReconciled expense reports and mileage logsTracked vacation, sick and personal time off, entered payroll, pull and distribute checks bi-weeklyApproved, coded and paid department invoices (subscriptions, cell phones, special reports, vendors)Ordered all supplies for department & assisted with miscellaneous office needs Event coordinator for quarterly activities, Philadelphia Cares and United Way committee team member

Supported both the CEO and CFO; Assisted in highly confidential acquisitions, including the 1.17 billion sale of Harron Communications Office Manager for the executive floor (greeted visitors, ordered office and kitchen supplies, maintenance of facility, ensured compliance of recycle program)Organized all meetings (extensive catering arrangements, conference calls, and off-site locations) Coordinated all travel arrangements including air, Amtrak, ground transportation, and accommodationsReconciled all corporate American Express accounts each monthExecuted & distributed monthly reports (Board of Directors, Debt Compliance) and for Annual Board Meeting

Supported both the Vice President of Real Estate and the Sr. Real Estate ManagerAssisted the Vice President with highly confidential projects such as new acquisitionsReceived, responded to and maintained files for all e-mail on behalf of the Vice PresidentRoutinely supported Real Estate Deal Makers, Property Management and Corporate AttorneysAssisted in publishing a monthly "book" for the Executive Officers of the companyProcessed all department billing (expense reports, vendor invoices, supplies, subscriptions, etc.)Scheduled all meetings (conference calls, facilities, video conferencing, meals, and activities)Maintained and distributed weekly status reports, department files and legal reportsHandled mileage logs, maintenance and inspections for company carsCreated spotting maps, Generated Trade Area Information, and Customer SurveysCoordinated all travel arrangementsTracked department vacation, sick and personal days