Assistant To Vp
CurrentProvide executive support to the VP and the extended leadership team. Scheduled and supervise the Front Desk Receptionist. Manage calendars, book travel, schedule and plan meetings and reconcile expenses. Register VP for industry events and coordinate logistics for employee events. Prepare and distribute revenue reports. Support other teams (e.g. accounting, escrow, etc.) during staffing shortages.Key Achievements:+ Served as Account Administrator for the company’s Honda Center suite and season tickets for Angel Stadium, Staples Center, and House of Blues, as well as all related catering and special requests for VIP clients.+ Analyzed vendor contracts to identify opportunities to negotiate cost reductions or increased value. Identified and negotiated a deal with a new coffee vendor to capture 28% in monthly savings without compromising quality.+ Maintained 24/7 access to detailed travel records in order to rapidly resolve travel-related emergencies, such as when the VP had his wallet – including ID and credit cards – stolen while on a business trip.+ Served as team lead for The Castle Club for 17 years, an organization focused on team building, employee engagement, and corporate philanthropy. Led a team of 8 and a portfolio of charitable events.+ Provided post-implementation training and support on new phone and software systems to drive rapid user adoption, influence positive user experiences, and maximize the organization’s technology purchases.+ Partnered in ensuring business continuity and seamless operations during relocation of all staff to a temporary office suite during a facilities modernization project.+ Selected to test newly implemented software and provide feedback to corporate leaders, ensuring the stability and usability of a system that will enable better analysis of operational expenses and revenue.
