Lauren Guild Email and Phone Number

As facilities Co-ordinator I am responsible for the provision of an efficient and cost-effective facilities service to the client’s building for which I am responsible. I am first line management for FM team based on site e.g. cleaners, receptionist, and security, including supporting Regional Operations Manager with HR processes. My main Duties include:•Fire Safety Management and attending site HS&E & Security forum meetings. •Ensure site security procedures are maintained… Show more As facilities Co-ordinator I am responsible for the provision of an efficient and cost-effective facilities service to the client’s building for which I am responsible. I am first line management for FM team based on site e.g. cleaners, receptionist, and security, including supporting Regional Operations Manager with HR processes. My main Duties include:•Fire Safety Management and attending site HS&E & Security forum meetings. •Ensure site security procedures are maintained, specifically documents such as the site se-curity incident log, Business Continuity Plans and Disaster Invocation procedures. •Support FM in attaining budgetary targets including cost saving review of suppliers and ser-vices, on at least an annual basis. •Management of Royal Mail post – specifically opening incoming post and the issu-ing/completing special delivery stickers. •Raising of Purchase orders applicable to site in line with budget controls and nominated supplier base and maintaining records. •To supervise control of the internal office supplies, stationery etc. and replacing of stocks when required. •Ensuring Site Induction’s are carried out with new joiners and contractors, issue H&S and Se-curity Induction packages and record participation thereof. •Assist with receiving clients and visitors by meeting and greeting them, bringing them to the designated meeting room and offering refreshments. •Management of meeting rooms and audio-visual equipment. Ensure rooms are well stocked with required stationery and ensure that they are kept tidy and in good working order. Show less

•Using the SAP computer system to run open job reports for the entire team at Boscombe Down and chase responsible employees for updates as necessary.•Using the Outlook system daily to communicate with customers and employees.•Be responsible for the corporate purchase card to buy goods, materials and stock for the delivery team/ management team.•Reconcile any purchased goods against the concur system to appropriate cost centres.•Hiring machinery such as cherry pickers, diggers… Show more •Using the SAP computer system to run open job reports for the entire team at Boscombe Down and chase responsible employees for updates as necessary.•Using the Outlook system daily to communicate with customers and employees.•Be responsible for the corporate purchase card to buy goods, materials and stock for the delivery team/ management team.•Reconcile any purchased goods against the concur system to appropriate cost centres.•Hiring machinery such as cherry pickers, diggers, ECT.•Attend a weekly supervisor meeting to address any issues within the team.•Request quotes from suppliers to raise purchase orders.•Raise new tasks and corrective works using the online SAP system.•Add new products to the SYPOL COSHH system and print safety data sheets for appropriate COSHH cabinets.•Book hotels for employees on training courses/ overnight conferences.•Arrange hire cars for employees.•Daily use of excel, creating spreadsheets for easy to read reports.•Daily use of Microsoft excel, outlook and word.•Raise tasking forms and Purchase orders to arrange contractor’s attendance to complete tasks on site.•Loading documents on to our corporate application ‘SharePoint’.•Audit support.•Liaising with outside customers/contractors.•Management support. Show less