As the HR Administrative Assistant at TD Securities I was a jack-of-all-trades. Though this role was technically administrative, my job duties included much more and could be more closely defined as a Junior HR Generalist. I assisted with the onboarding and offboarding of all employees at TD Securities as well as helped to manage that process. I also handled the majority of immigration cases of those employees who were not US citizens. On a regular basis, I was managing at least one or more ad hoc projects at a time, maintained calendars, assisted with benefits administration, organized the invoicing process and was responsible for keeping the HR team on track.Being responsible for HR administration included managing four executive calendars, including the calendar of the Head of HR for the US. Scheduling meetings and interviews was a huge part of my day-to-day responsibilities. I booked travel and processed expense reimbursements on a regular basis. I worked closely with all the Directors in the HR Department as well as with our staff recruiter.All organizational charts for the Firm were maintained by me as well. I processed updates every month and published up-to-date org charts for every department at the start of the month. I coordinated training sessions for the traders or employees Firmwide on an as-needed basis. This would include scheduling conference rooms, coordinating schedules with trainers and consultants, making sure materials were ready for training sessions, coordinating invites for the employees, and making sure that all A/V equipment was up and running smoothly.Towards the end of my time at TD, I had taken over part of the job responsibilities of the payroll analyst. I began to enter all new hires into the payroll system, including their tax deductions, as well as removing any terminated employees from the payroll system.My position required flexibility, quick-on-your-feet thinking, and lots of trouble-shooting at any possible moment!

Work closely with the Facilities team to maintain consistency and excellence throughout office space Order all supplies and create/maintain relationships with all vendors that work with the firm Answer phones, manage calendars, schedule conference rooms, and greet guestsPersonal Assistant to three top executives at the firmFull time receptionist

Answer all phone callsGreet guests Set up meetings in conference roomsSchedule meetingsCoordinate conference callsManage all deliveries

Organized all appointments for employee surveys and trainings Conducted all Program Evaluation interviews Analyzed all Program Evaluation interviews and presented findings to CEO Reviewed employee termination files of 2012, analyzed terminations and presented findings to CEO Data entry, maintained confidentiality, other various HR/CC functions

Key writer of correspondence to potential recruits across the country. Organize visits for prospective recruits to visit campus and meet with football officials. General administrative duties include creating and managing expense reports (Excel), filing, and writing letters to potential recruits. Coordinate visits for prospective recruits and their families. Includes: assembling an agenda and itinerary, establishing a customized welcome packet to Marist College.

Coordinated individual projects for the Foundation (i.e. Gift auctions, determining vendors, etc.)Organized and recorded all incoming donations into the systemHandled check requests, balances, and budgets for scholarshipsWriter of all letters sent to donors, patients, scholarship applicants, etc. Coordinated all mailings being sent from the Foundation