Lauren Moffeit Email & Phone Number

Los Angeles, California, United States

● Prepare project status and budget reports for international and domestic properties to be presented to the COO.● Complete monthly, quarterly, and yearly financial reporting.● Oversee project schedules to ensure short and long-term milestones are being met and executed on time.● Responsible for processing all travel billing (international & domestic) as well as coordinating all travel itineraries.● Control all AP functions for principal's projects within the US and Internationally.● Manage 12 staff members – approve timecards, process payroll, and review/approve all purchases and credit card statements.● Compile and issue reimbursement statements to clients and record incoming payments. ● Prepares monthly fixed asset journal entry for recording the cost of newly acquired fixed assets, tracking existing fixed assets, recording depreciation and accounting for the disposition of fixed assets.● Prepare cash reconciliations for each account by balancing current month cash balances with supporting bank documents.● Process all invoicing for VIP clientele and CEO’s personal properties.

Los Angeles, California, United States

● Developed and implemented operational procedures and processes to enhance efficiency and accuracy for Purchasing, Accounting and Estimation. ● Reviewed and reconciled all vendor, credit card, and bank statements to ensure financial accuracy. ● Create strategic roadmaps and milestones to align with company vision and goals to ensure implementation and execution. ● Built custom bills of materials (BOMs) and collaborated with engineering and external agencies to submit necessary permits including electrical and solar photovoltaic systems. ● Assisted and supported CPA with tax preparations, ensuring compliance with all regulations. ● Prepared detailed project estimates for site surveys, contributing to successful project planning and execution, and tracking of customer counters/acceptances. ● Compile project status reports and note discrepancies in performance to present to leadership and stakeholders. ● Monitor and analyze financial accounting data and perform account audits.● Review and approve all overhead, vendor, and subcontractor invoices and issue overhead, vendor and subcontractor payments. ● Submit approved project plans and BOMs to vendors to obtain material estimates and lead times.● Create and issue purchase orders to vendors along with homeowner information and project cost to facilitate the issuance of preliminary and conditional/unconditional releases.● Managed the set-up of new vendor credit accounts and establish pricing agreements.

Palmer, Alaska, United States

● Planned and implemented overall financial strategy while managing financial accounts, payroll, budgets, cash receipts, and financial assets. ● Conducted financial audits and created comprehensive financial reports including monthly financial closings and quarterly and yearly tax filings. ● Processed billing, bookkeeping, and payroll data while revising any errors or discrepancies.● Manage company transactions and debts to do cash flow forecasting.● Perform all financial audits, monitor and analyze financial accounting data including creating financial reports and ad-hoc analytics.● Prepare itemized statements, bills, and invoices and record amounts due for items purchased or services rendered.● Preform bookkeeping work, including but not limited to, posting data or keeping other records concerning the cost of goods or services and the shipment of goods manufactured.● Create billing documents, shipping labels, credit memorandums, and credit forms.● Review time sheets, work charts, wage computation and other information to detect and reconcile payroll discrepancies.● Oversee the organization risk management, including general liability and related insurance coverage and risk mitigation.

Anchorage, Alaska, United States

● Managed $11M in large scale commercial, residential, military, & federal projects throughout the state of AK, WA, & HI.● Manage the department’s Project Bid Board to ensure that our projects are in good standing with our clients, vendors, and other stakeholders. And addressing any issues to the team in our weekly project’s meetings.● Compile all the necessary documentation for the lighting and switchgear submittals so they can be submitted to the General Contractor and Engineer(s) for approval.● Initiated the creation of quotes for all change order requests leveraging SAP and Oasis.● Upon project approvals I performed all order entries for my corresponding project orders through SAP.● Oversee all the delivery logistics to ensure material is being delivered accurately and on-time to warehouse and/or job sites.● Generate status reports for every project to review overall job completion as well as the project's overall financial standing.● Serving as a liaison between our vendors and our clients to certify the correct material is being ordered and arriving at the designated location(s) within the specified time frame.● Process all closeout packages for the projects I am responsible for once the entire job is nearing completion. This includes Operation & Maintenance Manual(s), warranty information, and any specific terms & conditions.

Anchorage, Alaska, United States

● Processed all incoming client quote and order requests in a timely manner through SAP.● Project managed multi-family residential, commercial, and federal projects throughout Alaska, Washington, and Hawaii.● Managed 52 customer accounts within the branch.● Oversaw approximately $3.5 million in project orders.● Performed due diligence functions to ensure compliance with all Federal regulations.● Effectively resolved customer and supplier issues by addressing, identifying, and setting expectations for future business transactions.● Assisted various departments within the organization when customer needs are not being met.● Formulated processes and strategies to identify deficiencies and weaknesses in the department.● Handled delivery logistics for material to jobsite locations within the states of: Alaska, Washington & Hawaii.● Reviewed project status reports for accurate percentage of job completion and overall profit margin along with analyzing unbilled balances.● Meet and exceed departmental goals for monthly billings.

Anchorage, Alaska, United States

● Managed division operations and facilitated land purchases. ● Consulted in the sales of over $7.5 million in custom homes in Alaska.● Drafted all plumbing and HVAC, electrical, and architectural layouts using AutoCAD.● Re-designed the interior and exterior construction as-builts and fixture selections based on buyer upgrade options.● Uploaded all project documents (construction plans, plot plan, features list, etc.) to bid board and sent RFPs to additional subcontractors when cost comparisons were needed.● Processed applications and submittals for Building, Land Use, ROW (Right of Way), DOT (Department of Transportation) along with COSA (Well & Septic) permits needed for construction and submitted stamped plans to HOA Architectural Review Committees when required.● Compiled builder closing packets and obtained COSA, PUR 101, PUR 102 and as-built survey in preparation for Title.● Coded and approved invoices from vendors and subcontractors and tracked progress billings for each job against approved bids, projected budgets, overhead costs and buyer upgrade payments.● Drafted subcontractor work authorization forms based on construction timeline.● Ordered and coordinated the delivery logistics for all jobsite material.● Submitted budgets, contracts, plan layouts and features list to the bank for construction loan approval.

Los Angeles, California, United States

● Reconciled all customer and vendor accounts.● Managed the set-up of new accounts for material sourcing and initiated negotiations to establish special pricing agreements.● Processed all incoming client quote and order requests.● Prepared all estimates for client submission and upon approval, submitted the necessary purchase orders to vendors.● Informed clients on order status and coordinated deliveries to ensure the necessary material was arriving to the specified jobsite(s) on time.● Created packing slips and BOM (Bill of Material) for items received and shipped from the warehouse.● Responsible for completing all Accounts Payable, Accounts Receivable and Collections across all accounts and analyzed unbilled balances.● Created monthly progress reports for customer and company records.● Achieved growth and target margins by successfully managing client accounts.● Reconciled monthly vendor and credit card statements.● Consistently exceeded executive satisfaction measured through detailed feedback.

Los Angeles, California, United States

● Directly involved with software tool development: Oversaw the successful transfer of outdated QuickBooks files to a properly structured file for five different companies under the parent LLC.● Led the integration of Procore into the company’s operating systems acting as Business Admin.● Developed new operational procedures for Purchasing, Accounting and Service departments while forecasting goals for employee efficiency.● Received and recorded invoices for all overhead and vendor accounts. Submitted checks to CFO for signature.● Prepared and submitted necessary RFP, RFI and/or RFQ’s requests that were specified throughout the pre-construction stages of each project and on an as needed basis per design build modifications.● Tracked and matched all prepayment requests against approved bids, estimates and client contracts for projects totaling over $20 million.● Analyzed unbilled balances against reported project completion and outstanding material.● Tracked projected material and overhead costs vs actual costs to determine earned value of projects and risk assessment.● Coded and disbursed invoices per job/project manager for approval to process.● Reviewed and reconciled all vendor and personnel credit card statements.● Screened all vendor accounts for month end and quarterly CFO audits.● Controlled all bid submittals, bank draws, Accounts Payable and Receivable duties for subsidiary company, RMO Builders, LLC.

Oklahoma City, Oklahoma, United States

Worked closely with municipal Planners and Zoning Administrators to compile Zoning Reports on commercial, residential, and industrial buildings. Researched all applicable Zoning Codes, site plans and surveys, along with all prior building permits, certificates of occupancy and violation information to determine compliance with such laws for due diligence purposes and established Legal Conformities and Nonconformities of such properties.

Oklahoma City, Oklahoma, United States

Directed incoming calls to the correct recipient, took messages, forwarded voicemails and emails. Assisted walk-in customers and directed them to the right department or salesman. Made outgoing calls for Service Department, scheduled appointments, reserved rental cars and ordered parts. Filed and organized service and title paperwork. Kept track of all vehicle keys and helped locate vehicles for inventory. Collected money from service customers and invoices from vendors.

Mustang, Oklahoma, United States

Handled incoming and outgoing correspondence, including mail, email and faxes. Screened telephone calls and inquiries. Organized personal and professional calendars and supplied reminders of upcoming meetings and events. Prepared proposals, bids, estimates and supporting documentation. Coordinated overnight travel arrangements and accommodations, to include, researching and pricing hotels, flights and rental vehicles.

Mustang, Oklahoma, United States

Handled incoming and outgoing correspondence, including mail, email and faxes. Screened telephone calls and inquiries. Organized personal and professional calendars and supplied reminders of upcoming meetings and events. Prepared proposals, bids, estimates and supporting documentation. Coordinated overnight travel arrangements and accommodations, to include, researching and pricing hotels, flights and rental vehicles.