Lauren Williams Email & Phone Number

Placerville, Ca, Us

Santa Clara, California

Santa Clara, Ca

Helped sales Assistant clean salesforce.com data.Tracked company employee vacation time.Support VP of Operations and 15 Engineers.Researched locations for holiday party. Stocked kitchen with snacksHotLink Corporation is a privately held, venture capital backed company based in Santa Clara, California. Started in early 2010 by data center software veterans and the founders of FastScale Technology, Inc. (acquired by VMware), HotLink is on a mission to transform real-world IT with the 1st ‘true’ heterogeneous data center system management platform for virtual, cloud & physical computing infrastructure. Current customers include enterprise IT organizations spanning technology, financial services and telecommunications. HotLink’s advisory board includes visionary leaders from Informatica, McAfee, E*TRADE, eBay, Polycom, Citrix, BMC and Flextronics.

Reported to CEO, Assistant to Executive Staff• Directly supported CEO in managing operation work flow.• Managed executive calendar and coordinated weekly project team meetings. Assisted in the development of meeting agendas to increase meeting efficiency.• Supported CFO through personal document management, calendar organization and collateral preparation for meetings.• Consistently praised by management for the quality and timeliness of reports, attention to detail, exemplary customer service delivery and team-player attitude.• Liaised with vendors to order and maintain inventory of office supplies. • Scheduled and confirmed extensive meetings for entire management team.

Reported to CFO Support Human Resources Director, Vice President of Business Consulting & Engineering• Assisted Director of Staffing with on-site & off-site recruiters with scheduling interviews.• Excelled within deadline-intensive environment, ensuring accurate and on-time completion of all projects. • Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research and development.• Maintained and prioritized daily tasks and projects including: meetings, travel, expense reports and general errands.

Assistant to Engineering Directors, and Director of Human Resources & Recruiting• Schedule interviews with candidates in a very professional and quick turnaround.• Ensured the interview process was smooth and comfortable for candidates.• Communicated with domestic and overseas offices to arrange B2B shipments.• Coordinated meetings with other department managers and served as main liaison between sales and engineering staff. • Arrange travel and hotel accommodations for candidates• Assist with new hire paperwork to ensure accuracy and completion• Supported four Directors and their Engineers through personal document management, calendar organization and collateral preparation for meetings.• Served as corporate liaison between the finance, IT and marketing departments

Reported to Vice President of Finance• Supported President and CEO through calendar organization and collateral preparation for meetings• Manage new hire orientation and paperwork• Act as contact point to answer questions and provide status to employees• Act as primary contact for facilities issues (general contractor, janitor, etc.) • Handle accounting for PTO/Vacation time paperwork • Organize company events and activities

• Responsible for termination processes for WFM & VSP. • Lead HR consultant for offsite service center. • Host benefits presentations for WFM & VSP participants.• Ensure termination and severance data is processed in a timely matter.• Answer participant's questions regarding Cobra benefits, 401K, and retirement• Ensure data is accurate in GHRMS & Medias programs• Work with business HR managers to complete programs

Responsible for preparation and maintenance of employee personnel files, recruit new hires, schedule interviews. Responsible for background checks.Prepare offer letters and schedule new hire training.-Update employee telephone and address changes in ADP-Assist HR Director with special projects-Ensure accuracy of new hire paperwork is completed

Responsible for maintaining HRMS database. Update employee records for additions and changes in status. -Ensure accuracy of telecommute employee records.-Assist employees with retirement submission of account rollover forms.

Responsible for managing daily calendars and arranging meeting schedules for marketing department. Provided backup administrative support for VP & Executive Controller in this division. Assist co-workers to ensure that company policies and procedures were clearly understood.-Make travel arrangements for marketing staff.-Order office supplies and other items and track department expenses.-Track status of computer equipment on loan to customers-Assist with order tracking, documentation, and billing for professional services

Provide administrative support for Executive VP of Corporate Marketing. This includes supporting the group’s five Directors. Responsible for scheduling meetings, making travel arrangements and providing telephone support.

Supported Director of the mixed-signal engineering group. Organized presentation materials and assembled binders for mixed-signal training courses. Assisted group in meetings, arranging travel, and managing daily calendars. Coordinated departmental meetings and off-site events. Responsible for ordering hardware, software, office supplies and other items used in the group.-Assist new hires in setting up office space, and establishing phone and computer access.-Coordinate weekly staff meetings and take meeting minutes.-Provide timely updates to the groups organization chart.-Set up interview schedules for engineering candidates.

Supported five Managers and their direct reportsBack up Assistant for Director and Engineering

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