Administrative Assistant
Tulsa, Oklahoma
• Responsible for managing the front end of the business which includes maintaining our AT&T account, our PikePass accounts, janitorial crew, renewal and additions of company vehicle tags, maintaining updated and completed insurance certificate records of all of our subcontractors, and being the main contact for our alarm company. In addition I also create and fulfill our office supply needs making sure to find the best value possible for our purchases.• I’m the person that invoices, pay applications, and change orders are processed by. I have to make sure that each item has the correct information (job, subcontract numbers, remaining contract amounts, etc) on it so that when it leaves my office and moves to the Project Managers they’re fully equipped to code and approve the paperwork. I’m also the person that completely processes and approves all overhead invoices that come in (phone bills, utilities, landscaping, pest control, subscriptions, insurance, etc). All subcontracts are created, distributed, processed, and logged by me.• I have advanced knowledge of Photoshop and InDesign programs and am responsible for editing (removing trees, light poles, marks on parking lots, people, cars, etc from photos and cleaning up and making the sky more appealing in our project photos, for example) images, and preparing & maintaining our InDesign proposal files for upcoming potential jobs. I’m also advanced in Excel, Outlook, Word, & PowerPoint.• I am utilized as an additional AutoCAD drafter when needed to help get sheets set up or elevations and site/floor plans created.• I have run administrative duties on many projects, some of which include: John Zink Ranch projects (Sporting Clays, Trading Post, Training Center, Amphitheater, and so on), Lyon Coffey Electrical Cooperative in Kansas, Linen King in Arkansas, Jackie Cooper Infiniti, Jackie Cooper Mercedes, 129th & Pine Office & Warehouse, Tulsa Zoo (Giraffe Expansion), Regent Bank, and Becco Contractors.