LAW OFFICE OF KENNETH STOVALL, P.C. Operations Manager | Senior ParalegalCriminal Defense Private Practice 7/2021 – Present2024-Present | Kent County Indigent Defense Criminal Case Appointments | Family Law2023-Present | Kent County Indigent Defense Criminal Case Appointments | Capital & Non Capital Felonies | MisdemeanorsOnboarding & Case Management | Trial Preparation | Conduct Witness Interviews | Billing & Invoicing | Draft Legal Documents | Office Management

Accounting system transferred from Quickbooks to Sage. Managed daily accounts payable process/reconciliation - weekly check disbursementAudited previous year's accounts payable booksAssisted CFO as required.

Made logistic decisions on complicated matters to ensure the best outcome of the project.Helped manage an 11-million-dollar multinational audit of 4,062 financial centersDirectly managed 6 plus employees internally and 1,400 indirectly in the fieldDelivered daily /weekly metrics, rosters, and reports (SLA’s) to clients and managementMapped critical paths and created schedules for over 600 teamsModified employee schedules/paths and sourced additional candidates to meet strict client deadlinesManaged the logistics MS Excel workbook which fed field data to and from an internal database

*CONTRACT AT OUTCOME HEALTH (Formerly Context Media)*Project management of accounts payable processesAudit and reconciliation of specific vendor accounts/invoices for credits and variances (state taxes, overages, discounts, etc.)Post merger & acquisition implementation of account payable processes.Update vendor accounts and banking information.Software conversion (QuickBooks to NetSuite) maintenance.

*CONTRACT AT TRIBUNE MEDIA, CHICAGO, IL*Reviewed and approved high volume of vendor invoices and payment requests for assigned radio & television stations of WGN, its FOX, CBS, NBC & ABC affiliates & their vendors. Utilized Workday application to create and process invoices with cost center assignments, purchase orders and accommodated ad-hoc requests. Created and updated vendor information, including special projects for year-end tax reporting - W9’s, banking information and Tribune’s Vendor Registration Form.Led resolution of exceptions, discrepancies and aging invoices.Prepared support documentation for audits and completed analyses that support management reporting and key performance indicators (KPI).Established and maintained healthy relationships with radio and television station accountants, cost center managers, their staff and vendor contacts.

*CONTRACT THROUGH ACCESS SEARCH*Data Management Utilizing Oracle and Microsoft Excel Compiles, processes and maintains accounts payable invoices. Able to process and enter 300-500 invoices per week and/or expense reports. Ability to process and follow-up on rush items. Audits and verifies expenses reports. Special projects as assigned.Internal & External CommunicationInform location personnel and/or vendors regarding required documentation and/or procedures for the purpose of conveying information necessary to complete transactions. Identify/resolve issues related to problem invoices, work with location/vendor to prevent recurrences.Information Management Maintain file of all invoices pending payment. Reconciles vendor statements timely, which would include but is not limited to researching vendor inquiries, by telephone, email and regular mail. Researching inquiries form the locations via the P&L mailbox. Work with Purchasing to identify PO discrepancies and resolve disputes on a timely basis.

Performs a variety of procurement transactions including reconciliations and disbursements using company and Sarbanes Oxley policies and procedures to enter, modify, retrieve, and delete information in an automated general ledger system.Primary contact with assigned insurance markets and Arthur J. Gallagher (AJG) local branches while respect to expedient resolution of billing discrepancies; including obtaining missing carrier invoices/statements from Insurance markets/branches in order to achieve three-way-match status and timely disbursement.Demonstrated working competencies in utilizing Epic), AJG’s agency management system and proficiency with Repository of Carrier Knowledge/SharePoint (RoCK).Completed pre-month-end and month-end processes, duties, exhibits and reports. Partnered with Off-Shore team in order to execute all steps in the payables process.Performed daily reconciliation and disbursement of payable to assist with monthly general ledger.Analyzed, researched and resolved problems in a timely manner.Thoroughly review disbursement packages for accuracy prior to check preparation.Provided direct support to the Manager of Accounts Payable and the Senior Accounts Payable Specialist as requested.Participated in tasks as assigned for conversion, merger and acquisition integration as they relate to the accounts payable process.

Assisting in the settlement of the cash receipts during the acquisition of Great Lakes Distributors (Coca Cola Distribution) by Reyes Holdings.Member of a five (5) person administrative team.Performed pre-settlement and duties in accordance with company policy and procedures.Matched invoices, payment confirmations and applicable back-up documentation for further processing.. Researched and resolved variances of cash and product/load transactions. Generated daily route status report to verify all delivery routes were settled. Communicated settlement issues with accounting department and applicable parties. Processed exception reports to resolution.Counted full service cash and finalized paperwork for imaging. Maintained driver compliance and logged as necessary (DOT, DVR, etc.)Maintained cash reconciliations using SAP (inventory) & BASIS (sales accounting) & driver deposit log.Prepared deposit for retrieval by armored car service.Verified New Hire Paperwork (I9, W4, credentials, etc.)Front desk reception including monitoring a twelve (12) screen security camera network (Exacqvision) providing entrance to the facility using electronic gates and doors, answered calls and directed guests and visitors to sign-in and to the waiting area.Set-up conference rooms for meetings and presentations. This included ordering and signing for food and coordinating the table, dishware and seating.

Accounts Payable Clerk (Sage MAS90) PCI, Inc. • Journal entries & allocations, reviewed, coded & entered invoices, statement analysis & matching.• Timesheet Reconciliation: Approved time for agents and resolved discrepancies.• Maintained pricing reports through collection of data from various sales reports.• Assisted Director of Finance with any other administrative accounting duties. Job Coach/ Mock Interviewer Everest College • Mock interviewed and graded graduates that sought internships to various employers.• Provided resume creation, critique and revision to students.Accounts Receivable Clerk Mesirow Financial • Assisted with fiscal year-end close of books. This included high volume lockbox processing; cash application and account reconciliation. SAGITTA and AS400.

Operations Management -Represented Tax Breaks, Inc. partnership with local Family Dollar Stores by managing eleven (11) in-store tax preparation kiosk centers.Surveyed potential areas with FD District Managers in the store for kiosk set up and arranged for private vendors to set up the kiosk and window advertisements.Ordered, received and set up office equipment including laptops and printers, hotspots, signature pads and software installation with Information Technology Technicians.Maintained store budgets and inventory by preparing and submitting expense reports and check requisitions for vendors, supplies, equipment, furniture, tools and technology.Acted as third level tier progression resolution specialist..Approved payroll using PeopleSoft HRMS.Issued discipline advice and notice to employees.Recruitment & Generalist -Applicant Selection using Taleo and conducted telephone screenings, as well as scheduling interviews accordingly.Interviewed candidates and issued “Employment Offer Letters” to selected participants. Conducted New Hire Orientation and verified New Hire Paperwork (I9, W4, credentials, etc.) Led a comprehensive corporate policy and procedure, tax preparation and ethics training program for staff members and issued certificates of completion.Regulatory compliance of applicant demographic and other information. Conducted reference and background checks. Sourced candidates and submitted in a timely fashion.Payroll using PeopleSoft™ HRMS. Updated employee information.Fiscal Responsibility -Developed metrics and measured success in order to penetrate the market demand.Collaborated with the recruiters to develop a sourcing strategy that utilizes a micro strategy approach utilizing a variety of channels.Generated various reports (accounts payable and receivables) and created and maintained Excel spreadsheets to determine reasonable financial forecasts.

Administrative support for the Trustee's office. File management, accounts receivable and shipping and receiving. Registered clients for required courses and docket management.

*CONTRACT WITH LASALLE NETWORK STAFFING, CHICAGO, IL*Applicant selection using Taleo™ and scheduled interviews with the Human Resources and Departmental Managers; Pre Employment Process: Issued urine test and obtained national motor and vehicle and background verifications.• New Hire Process - Collected all required documentation • Conducted open enrollment process using PeopleSoft™.• Verified eligibility and approved applications for FMLA contigent and intermittent leaves.• Worker’s Compensation - Managed the modified workers employees and assigned them duties according to physician prescribed limitations and monitored their activity. Approved time for payroll processing. Liaison between company and third party, (Arthur Gallagher) for claims.• Received daily reports of time clock discrepancies and issued discipline notices as applicable to union contracts.• Prepared Grievance Reports for arbitration by Labor Manager and Union Steward. • Import/Process Unemployment Claims using third party TALX™.

• Accounts Payable - Tax Filing & Payment: Filed documents in support of surplus lines tax payments with the various state departments. Sought and acquired approval of check requisitions for disbursement.• Resolved premium accounting discrepancies for admitted and non-admitted commercial property and liability policies. Created Excel spreadsheets of tax allocations for the policies. Created invoices using appropriate taxes and fees and performed due diligence for each policy. • Cross-referencing using various governmental, compliance and association websites to validate compliance of property and liability insurance policies; approved & created invoices. • Reconciliation – Resolved open payable through compilation of data from various sources to apply appropriate taxes and fees for commercial non-admitted property & liability insurance policies. • Exception Log - Followed corporate policy and procedure of entries which required specific and special processes and procedures.• Trained and mentored associate specialists and assigned work tickets using a queue system.• Provided metrics reports

Temporary Assignment through Jacobson Associates assisting with claims submitted by the Illinois Archdiocese and their satellite offices, affiliates and vendors. Examined information for high profile cases, created incident reports which evolved into a claim with an assigned value. Assisted Director of Claims with any administrative and clerical duties, as necessary.

Provided administrative services for account managers in the Construction Department.Responsible for automatic renewals of insurance coverage, creating and issuing certificates of insurance for pending construction jobs and obtaining certificates for ad hoc tickets.

Gathered information from inquiring clients to obtain directors and officers, fiduciary, crime/k&r and specialty insurance quotes from competing underwriting companies. This included drafting a request for proposal and submission packet with financials, completed application and other information pertinent to quoting and binding coverage. Bound coverage and issued policies accordingly.