Lea Bishop Email & Phone Number

Cleveland, OH, US

Executive Assistant 5 Managing Directors, and the Segment Head of Investment Technology and Corporate Banking

Sydney, NSW, AU

• Manage a high volume of calendar scheduling globally and work with internal and external Executive Assistants to schedule meetings and conference calls across different time zones.
• Arrange onsite and offsite meetings, and closing dinners, and handle all related logistics.
• Coordinate detailed global travel arrangements, including flights, accommodations, and car service; manage visas and passports. Keep executives informed of COVID-19 requirements in countries they are visiting.
• Process expense reports in Concur, and charge expenses to the appropriate sub-ledger code.
• Enter new contacts, meetings, and notes into Salesforce.
• Responsible for procuring and canceling market data subscriptions for all North America's new hires and departing employees working closely with Executive Information Management and Human Resources.

New York, NY, US

• Executive Assistant to two SEC Reviewing Partners in Banking and Finance Industry, and two Pharmaceutical, Health Care, and Technology Audit Partners
• Managed 2 Partners calendar by planning, scheduling, and organizing various meetings including client’s quarterly financial update meetings involving C-level executives and Board of Directors. Arranged needed resources.
• Processed weekly time and expense reports and performed monthly credit card reconciliation.
• Coordinated detailed travel arrangements both domestic and international.
• Created, coded, and submitted invoices for approval. Approved e-payables in SYNC on behalf of the Partners.
• Prepared and edited engagement letters, work orders, correspondence, and presentations.

San Leandro, California, US

• Supported the Chief Medical Officer, Chief Operations Officer, and Senior Medical Director.
• Managed complex calendars involving multiple time zones.
• Travel planning, including logistics (international and domestic) for multiple individuals, Health Care Providers, and consultants. Respond and coordinate last-minute travel changes.
• Prepared expense reports for multiple individuals, including monthly company credit card reconciliation.
• Manage forwarded emails, triage priorities, and respond directly in writing, in person, or by phone.
• Coordinate onsite and offsite meetings, conferences, investor, and other industry-related events.

Osaka, Japan, JP

• Supported the VP of Legal & Compliance, President and CIO of Santen Ventures, and VP of Business Development.
• Managed multiple calendars and coordinated complex meetings and conferences involving multiple times zones.
• Arranged complex local and global travel arrangements, including logistics, and processed expense reports.
• Coordinated mandatory compliance training and assisted in preparing training materials. Created and sent online surveys and provided response analysis.
• Managed filing of contracts, advisory board meetings, and Health Care Provider (HCP) travel requests, Confidential Disclosure Agreements (CDA), Master Service Agreement (MSA), and other legal and compliance documents.
• Processed purchase orders, invoices, and contract requests.

Oakland, California, US

• Supported the Utilization Management Director, 2 Medical Directors, 5 Care Management Supervisors, and 65 staff members.
• Managed complex calendar for UM Director and assisted supervisors in scheduling meetings as needed.
• Conserved the Director’s time by reading, researching, drafting, and sending email communications.
• Managed department meetings by preparing materials, creating agendas, note-taking, creating, and publishing meeting minutes.
• Assisted in the pharmacy internship program, with an incoming student every six weeks.
• Facilitated workspace set-up for new employees and provided coordination and support to new hires. Trained new staff on Brown & Toland’s BT-Net site to promote greater usability.

Thousand Oaks, CA, US

• Supported 2 Directors and 12 Senior Managers
• Managed successful migration of electronic data files during Onyx/Amgen integration.
• Acted as SharePoint and electronic data management administrator by creating repositories and access permission for staff to provide and track internal and external document requests by auditors for regulatory.
• Coordinated candidate interviews and successful onboarding and off-boarding of onsite and remote staff.
• Managed onboarding of new suppliers by ensuring all required documentation is complete and processed.
• Managed complex calendar including coordination across multiple time zones.

Foster City, CA, US

• Supported Senior Director, 3 Directors and 1 Senior Manager by managing and prioritizing calendars.
• Assisted in the onboarding of new vendors by coordinating logistics.
• High level of interaction with vendors, suppliers, Production Manager, procurement, and accounts payable.
• Edited, and proofread documents, spreadsheets, agendas, contracts, Statements of Work (SOW), Master Service Agreements (MSA), and purchase orders from vendors, and suppliers. Obtained signatures from the different.
• Analyzed monthly vendor/supplier accruals and variances. Met with Financial Analyst bi-weekly to review the financial budget and to ensure the management team met timelines on work/change order approval processes.
• Arranged needed meeting resources in providing A/V web support and coordinated catering request.

Worldwide, OO

• Supported 2 Partners, 4 Directors, Senior Managers, and staff.
• Managed Partner and Director calendars and scheduled meetings. Resolved scheduling conflicts as they arose and prioritized issues to ensure an effective time management approach.
• Managed all administrative facets for the International Tax Partner. Acted as liaison and maintained open lines of communication among senior executives, clients, and staff.
• Coordinated bi-weekly Continuing Professional Education (CPE) training/workshops by sending out meeting requests, agenda preparation, and production of materials. Submitted course and offering request in the Learning.
• Prepared and edited engagement letters, statement of work (SOW), correspondence, and presentations.
• Responsible for maintaining client and employee directory.

Basel, Baselstadt, CH

Emeryville, California, US