My duties included but not limited to handling phone calls & mail, customer/client reception, vendor liaison actions, accounting: payables & receivables, retrieving and delivering, invoicing, contract management, vendor issues, reconciling accounts, as well as auditing Projects; during and post completions, as well as other inter-office actions.Used programs such as Microsoft Excel, Word, PowerPoint, and QuickBooks to improve efficiency and organization. Purchase Safety equipment, logo’s clothing, and special PPE when needed for workers in the field. Prepared and wrote a company handbook, where there was none. Efficient using Pay Applications, Spreadsheets and Audit forms for Customers finding discrepancies, where Payment is owed or overlooked. Organized files, developed spreadsheets, faxed reports, and scanned documents. Received and distributed faxes and mail in a timely manner. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Managed daily office operations and maintenance of equipment. Screened telephone calls and inquiries and directed them as appropriate. All things office and project related within the construction field.

Construction Administrative Assistant/ Assistant Project Management duties included but not limited to handling phone calls & mail, customer/client reception, vendor liaison actions, accounting: payables & receivables, retrieving and delivering, invoicing, contract management, vendor issues, reconciling accounts, as well as auditing Projects; during and post completions, as well as other inter-office actions.Used programs such as Microsoft Excel, Word, PowerPoint, and QuickBooks to improve efficiency and organization. Purchase Safety equipment, logo’s clothing, and special PPE when needed for workers in the field. Prepared and wrote a company handbook, where there was none. Efficient using Pay Applications, Spreadsheets and Audit forms for Customers finding discrepancies, where Payment is owed or overlooked. Organized files, developed spreadsheets, faxed reports, and scanned documents. Received and distributed faxes and mail in a timely manner. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Managed daily office operations and maintenance of equipment. Screened telephone calls and inquiries and directed them as appropriate. Troubleshooting Computers/Printers, etc.

Administrative assistant duties included but not limited too; filing, scanning, copies. Answering phones to redirect clients coming in for court required services due to probation requirements. Prior to copies made for classes in during the week or weekends. Client intake, collecting payments for services, cleaning the offices, preparing refreshments for classes, client snacks. Making certificates when clients finished court requirements. Status, progress, and final reports made to each person's probation officers to keep them informed.

Accounting Assistant: Executed accounts receivable reporting enhancements and reconciliation procedures. Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of bank transactions using Quick Books System. Completed monthly, quarterly and annual bank reconciliations for 11 small companies. Payroll/ Quarterly taxes 940/941. Reconciled bank statements to clients' books and prepared financial statements from client documents. Logged different types of client information into spreadsheets for various deadlines. Updated accounting documents and information from various research methods. Created accounting reports via QuickBooks for AR collections from clients. Communicated with clients via phone, email, and in person to obtain payments on outstanding accounts. Handled and process confidential information. Administrative Assistant :Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Maintained the front desk and reception area in a neat and organized fashion. Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Maintained an up-to-date department organizational chart. Dispersed incoming mail to correct recipients throughout the office. Made copies, sent faxes and handled all incoming and outgoing correspondence. Facilitated working relationships with co-tenants and building management. Organized files, developed spreadsheets, faxed reports and scanned documents. Received and distributed faxes and mail in a timely manner. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Managed daily office operations and maintenance of equipment. Screened telephone calls and inquiries and directed them as appropriate.

Administrative Assistant/ Accounting Assistant duties, secretarial duties, such as answering the door, greeting clients, beverages, placement for meetings, etc. Multi-tasking professional, working on bookkeeping and reconciliations for clients for individual and corporate accounts. Filing and pulling various files for the insurance industry. Creating expense charts and reports.

Administrative assistant; receptionist, and assistant accountant. Proficient in working with Microsoft Office Suite, Quickbooks, ProSeries, Document Management Systems, and Office Tools Professional. Administrative Duties: filing, faxing, copying, answering multi line phone systems, pre-screen phone calls. Scanning in tax documents for a paperless environment and storing files. Experience in using Office Management professional client material database to login clients, scheduling, follow up with clients for missing information, and sending sensitive material via DropFolder.netExperience in using QuickBooks; entering accounts, deposits, invoicing, and bank reconciliations. Accounts Receivables and tax filings by deadlines.

Prepared shipping invoices, pick and packing slips while working in Microsoft Exapta. Ordering supplies and shipping items via FedEx and UPS and tracking those packages . Experience working with salesmen, branches, and vendors.Experience in handling large amounts of confidential paperwork while managing to complete tasks on a daily basis

Rental Administrator, liasion to salesmen when acquiring information for billers. Answering questions regarding transfer of material from branch to branch. Communicating with salesmen, and branches for Monthly Billing Reports. Acquiring knowledge for billing purposes and printing and mailing those reports on a daily basis.Experience in working within the FACTS; an Aperum Distribution Software System.Preparation of daily invoices and monthly reports within the rental department.Document control clerk; file clerk; electronic and paper