I ran the office and supported four partners at this intellectual property firm. During a typical month here, I would manage calendars, schedule travel, perform bookkeeping tasks, dig up obscure technical papers (prior art), draft correspondence, manage the website and social media, perform legal research and document review, proofread complex legal/technical documents, and provide comments and questions from the non-technical and non-lawyer perspective. Most importantly, I effectively managed shifting priorities among the partners, kept clients happy, followed through on projects, and proactively worked to ward off problems and keep the firm running smoothly. I performed all office management tasks including hiring summer interns, payroll and payroll tax payments, bookkeeping using Quickbooks, and liaised with with clients and service providers. I streamlined processes and reduced office expenses. I designed, created and managed the firm’s website. I learned about intellectual property law and gained experience with the patent prosecution process including filings with the USPTO.The firm dissolved at the end of 2022 due to the retirement of several partners. My time with this firm was a rewarding experience; I am so grateful I had the opportunity to work with these amazing lawyers and contribute to the success of this firm for so many years.

Performed all aspects of running a small office: calendar management, bookkeeping, maintaining rental records, collections, and communicating with state and local agencies and licensing bureaus. Processed payroll and payroll tax payments. Liaised with investors, contractors and service providers. Ensured smooth running of the home office; administrative and household tasks; and management of all utility and contractors’ bills for the investment properties.

Participated in the annual and quarterly planning processes which included meeting with all levels of management to understand spending requirements. Performed income and expense research and analysis within limited time frames. Worked closely with cost center managers to estimate monthly, quarterly and annual expenses. Reviewed extensive data and financial reports, including headcount, salary and other confidential project data. Used independent judgment to manage multiple projects and effectively meet deadlines. Developed training documentation and trained new hires on processes and financial software.

Facilitated daily workflow for the Compliance and Legal VPs. Managed VP calendar and team meetings; drafted internal memos and reports; reviewed financial reports. Took ownership of hiring, onboarding and supervising a junior administrative assistant. Generated, prepared and disseminated documents for board meetings, and supported VPs with preparation of board minutes.

Facilitated daily workflow of the EVP; maintained calendar, handled meeting logistics; greeted clients. Created memos and letters through Dictaphone or shorthand notes.

Processed attorney applications for legal specialization from intake through final examination and certification. Created internal processes, attended board meetings, recorded and drafted board minutes, and composed written communications to applicants.