Leah Sutton Email & Phone Number

Tuscaloosa, Alabama, United States

• Bid package preparation according to specific bid requirements, ordering bid bonds, organize bid packages for delivery. Complete contract documents for awarded bids, order performance and payment bonds as necessary.• Review applications and intake for CDL drivers and maintain driver records according to Federal Guidelines. Accept applications for other employee duties and maintain files. • Implemented filing system and organized asset files. Entered repair and maintenance reports in appropriate places. Make sure insurance is up to date on assets. Handle other Human Resources duties as necessary. • Order supplies for office. Answer phone, take messages and answer questions as appropriate.• Reviewed software programs for implementation as requested by owner and vice-president

Tuscaloosa, Alabama, United States

• Manage bookkeeping duties for clients by entering and reconciling bank statements, entering credit card information and reconciling credit card accounts for tax returns. Call and deliver tax information to clients, go over tax return information. Pickup client tax information for tax returns. Answer phone and schedule appointments for CPAs and other personnel, text message using Phonelist.

Tuscaloosa, Alabama Area

• Completed installation and setup for QuickBooks Premier Construction Edition and QuickBooks Enterprise. Made journal entries, accounting reports, job costing for the construction company. Responsible for AP/AR, data entry for invoices, bank, and credit card reconciliations, monthly closing of books ordered material and maintained current pricing for materials, timesheet verification, weekly payroll, certified payroll when required, quarterly and yearly payroll processing and filings. Reviewed all timesheets for accuracy. HR duties included completion of new employee tax forms and entry into QB payroll along with payroll information. Reviewed company policies and procedures with new hires. • Prepared bids and reviewed all contracts to evaluate terms and compliance requirements. Determined terms of subcontractor agreements and prepared for signature. Confident using Adobe Acrobat to edit documents and Adobe Sign to send for electronic signature. Ability to review blueprints and determined requirements for electrical, plumbing, cabinets, etc. • Assistant Project Manager duties including updating job logs, maintaining financial records, entering new construction project information, prepared change orders for signature and reviewed change orders from general contractors and signed thru Adobe. Implemented Procore and Co-Construct programs by entering all setup information and linked to QuickBooks. Daily entries into ProCore and Co-Construct, as necessary. Direct interaction with customers, subcontractors, and employees. • Responsible for determining mobile timekeeping program for employees to use and set up TSheets timekeeping program and linked to QuickBooks for faster and more efficient payroll processing.• Handled purchase of office supplies and researched and responsible for purchase of printer.• Created filing system for faster and efficient retrieval of client files.• Made travel arrangements, including air, car, and hotel, and itinerary.

Tuscaloosa, Alabama Area

• Accounts payable and accounts receivable, payroll, general ledger using RSI software. Evaluated and purchased new office equipment, negotiated reduced prices for accounting, phone, cable and monthly services, designed advertisements for marketing, designed new menus, proofed online marketing and mailings, provided new ideas for menu items and catering items, help implement new happy hour food and drink menu.• Reconciled bank statements each month.

One Federal Place, 1819 Fifth Avenue North, Birmingham, Al 35203-2119

• Performed duties necessary to substitute for any absent employee at the law firm in any position as necessary or to provide additional support for special projects, time entry, opening and closing files, etc. Departments included civil and criminal litigation, real estate, corporate, estates, tax and general office work.

2020 University Boulevard, Suite B, Tuscaloosa, Al 35401

• Approximately 4 weeks after starting work, Druid Title lost its First American Title Insurance agency. Having been a Mississippi Valley Title Agent (See Assured Title Insurance) previously, I contacted MVTI about letting me have an agency. As long as I agreed to hire someone I trusted to search title, and I wrote and signed all title commitments, title policies, prepared all closing documents, negotiated all transactions, closed all loans, signed all closing documents, signed all checks, transferred all money and did not let the attorney that owned the title company do anything at all, they would let me have an agency. I agreed and kept the agency until the building was sold and Druid Title was closed.• Our primary client was Stan Pate, a well-known commercial developer in the state of Alabama, whose transactions were of multimillions in excess of $20 million. I worked directly with his attorney on each transaction to facilitate a smooth and speedy transaction. I opened a treasury management account so that I was connected directly with the Federal Reserve so that I could wire money directly from Druid Title’s bank account to another account without having to go thru Druid Title’s bank and delay the transaction. We had numerous back to back transactions that could not have the money transfers delayed. • We also closed residential, HUD and foreclosure transactions. I prepared all loan closing transactions, reorganized office procedures, filing system and reconciled all escrow accounts. I purchased a new copier/fax/scanner/printer and implemented updated software to increase productivity. Researched title and prepared title insurance documents. Licensed State of Alabama Title Agent. See Assured Title, LLC for additional similar experience.

Tuscaloosa, Alabama Area

• Responsible for handling customer complaints in a friendly, professional manner concerning shipping errors, order entry errors, etc. Responsible for preparing customer orders, checking and releasing orders in the AS/400 system. Determined shipping dates for orders entered. Designed heavy glass shower units using FlexeShower and CRLaurence Shower Unit system. Prepared daily report regarding total sales amount for department. Had begun preparation of a department instruction manual and customer information. Outlined detailed suggestions on how to improve productivity in the Customer Service Department, several of which were implemented.

Tuscaloosa, Alabama Area

• One of three Mississippi Valley Title agents in Alabama that was not required to have an attorney associated with my title company. • Responsible for all aspects of owning a title company, including title searches, review of title documents, preparation of commitments, calculation of closing fees, preparation of closing and loan documents including FHA, VA, USDA, Jumbo loans, Foreclosure, Conventional, and Commercial loans. • Worked closely with lenders locally and nationwide to insure loans were closed properly and eligible for sale in the secondary market. Included discussing lender requirements for borrower qualifications and loan approval to help facilitate the loan closing procedure.• Settlement and Escrow Agent for multi-million-dollar development from initial land purchase, development loan and final sales of individual units.• Determined marketing and sales strategies and maintained a good working relationship with clients.• Managed a staff of five; created a loan closing and office procedure manual.• General accounting duties, payroll, accounts payable, accounts receivable, bank reconciliation and monthly book closing, using QuickBooks Premier. Made journal entries, accounting reports, accounts payable, accounts receivable, employee payroll information, timesheet verification, weekly payroll, quarterly and yearly payroll processing and filings. Maintained the escrow account using the integrated escrow program in Title Express (closing software).• General office duties as well as setting up QuickBooks. HR duties included completion of new employee tax forms and entry into payroll system, review of company policies, hiring and firing.• Knowledgeable of construction procedures and the timeline involved to close the permanent loan.• Participated in the creation of a form for distribution nationwide with Title Express, a closing software developer.• Closing coordinator for foreclosure property and settlement agent for HUD foreclosure property.

Tuscaloosa, Alabama Area

• Organized the law practice, prepared various form documents, assisted with document preparation and managed the practice.• Installed Amicus, a legal software program and PC Law, an accounts receivable program.• Prepared accounts payable/receivable, payroll and tax returns using PC Law and QuickBooks.• Basic legal secretarial duties, responsible for all duties involved in defense litigation, including, keeping track of hearing dates, depositions, maintaining litigation files, correct preparation and filing of court pleadings and briefs.• General legal assistant duties for a medical corporation, prepared documents necessary for the initial public offering of company stock, monthly and quarterly SEC documents, and amendments to the company’s credit agreement and bank line, authorized to deal with day-to-day matters, screened work for my assigned attorney, forwarded work to outside counsel as necessary. • Participated in the process of computerizing the legal department and networked the computers and printers.• Developed the standard forms and the filing system used by the legal department. • Maintained legal department records, corporate minute books for the parent company and 40+ subsidiaries. • Prepared physician contracts and other documents as required for review by my assigned attorney.

Northport, Al

Lived in Denver, CO from 1996 to 1999 and returned to PCS.• Responsible for all aspects of managing a business by serving as Sales Manager and Office Manager. Held meetings with contractors, architects, draftsmen and individual customers. Conducted interviews and analyzed blueprints to custom design kitchens, baths, bookcases and various other products using Cabinet Vision software. All duties were performed without supervision or approval.• Responsible for accounts payable, accounts receivable, sales tax returns, payroll tax returns, payroll preparation, general ledger, maintaining company accounts and purchasing office supplies and cabinet accessories, all without supervision.• Maintained a good working relationship with contractors, architects, individual customers, company accountants and attorneys. • Increased company sales from $450 thousand gross to over $1 million gross sales in less that 1 ½ years upon return from Denver. Company sales had declined after I moved away.• Organized, maintained and implemented the work schedule and job installation based on the customer’s needs. • Knowledge of building procedures for general contractor’s construction as well as the timeline involved to determine cabinet installation. • Reviewed blueprints to prepare cabinet bids and preparation of contracts for confirmed orders; prepared orders for production, including measuring the job site. • Coordination of the job from beginning of selection of cabinet style, counter tops and design through installation and follow-up services required for completion of the job. • Developed a pricing guideline for quotes and an employee handbook specifying benefits and company policies. • Computerized company by setting up Cabinet Vision software (a cabinet design program), and other software. • Evaluated and purchased office and telephone equipment.• Increased company sales from $400 thousand gross to over $1.25 million gross sales before moving to Denver.

Denver, Colorado

• Scheduled appointments and traveling arrangements, screened phone calls, organized files and documents, and assisted in personal duties.• Tester of beta programs for company wide distribution. • Attended department meetings, responsible for maintaining minutes of the meetings.• Organized luncheons; department conferences; companywide conferences of 20 to over 100 attendees. • Worked directly with the Senior Vice-President on several projects of a confidential nature.